Governance

Guild office bearers

  1. 4.1   Current office bearers
  2. 4.2   Guild President
  3. 4.3   Acting Guild President
  4. 4.4   Vice-President
  5. 4.5   Secretary
  6. 4.6   Treasurer
  7. 4.7   Chair of the Guild Council and Governance Committee
  8. 4.8   Department Officer
  9. 4.9   Aboriginal and Torres Strait Islander Students Department Officer
  10. 4.10   Environment Officer
  11. 4.11   President of the Postgraduate Students' Association
  12. 4.12   Queer Officers
  13. 4.13   President of the Residential Students' Department
  14. 4.14   Student Parent on Campus Officer
  15. 4.15   Welfare Officer
  16. 4.16   Women's Affairs Officer   

4.1 Current office bearers

4.1.1 The Guild office bearers are:

(a) President;

(b) Vice-President;

(c) Secretary;

(d) Treasurer;

(e) Chair of the Guild Council and Governance Committee;

(f) Presidents of each of the subsidiary councils;

(g) Department Officers;

(h) Aboriginal and Torres Straits Islander Students Department Officer;

(i) Environment Officers;

(j) President of the Postgraduate Students' Association;

(k) Queer Officers;

(l) President of the Residential Students Department;

(m) Student Parents On Campus Officer;

(n) Welfare Officer; and

(o) Women's Affairs Officer.

4.1.2 Subject to regulations 7.3.10 and 7.3.11, office bearers not elected at the Annual Guild Elections in accordance with the Guild Election Regulations are elected from the membership of the reconstituted Guild Council at its first meeting in each year.

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4.2 Guild President

4.2.1 The President is elected at the annual Guild Elections.

4.2.2 Subject to the authority of the Guild Council prescribed under these Regulations, the role of the President is to—

(a) conduct the relations of the Guild with the University and with the general public;

(b) assist and coordinate the work of the members of the Guild Council and office bearers of the Guild;

(c) implement the policy and decisions of the Guild Council;

(d) preside at all general meetings and attend all meetings of the Guild Council;

(e) report to every ordinary meeting of Guild Council;

(f) present an annual report to the Guild Council meeting held in November on the activities undertaken by the President during the President's term in office; and

(g) perform such other duties as may be prescribed by these Regulations.

4.2.3 In accordance with Regulation 4.2.4, the President will receive a stipend paid fortnightly, and set at $27,803 per annum for 2008, for the duration of their term.

4.2.4 Increases in the stipend of the President will occur only in accordance with federal safety net increases awarded through the Industrial Relations Commission or equivalent body and only when the Guild Personnel Board has confirmed that the Industrial Relations Commission or equivalent body has approved a safety net increase.

4.2.5 Any increase in the stipend of the President will take effect in the first pay period following the decision to increase the stipend by the Industrial Relations Commission.

4.2.6 The Guild Personnel Board will notify Guild Council of any increases in the stipend of the President.

4.2.7 The President is entitled to take up to four weeks annual leave during their term of office and will receive leave loading entitlements as defined in the Guild's staff agreement.

4.2.8 During their term of office, the President will not hold any other executive position in the Guild, or in any affiliated University society or faculty society.

4.2.9 No person is elected to the position of President on more than one occasion.

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4.3 Acting Guild President

4.3.1 The President may nominate any other member of the Guild Executive to be acting President for any period for which the President is absent.

4.3.2 If no member of the Guild Executive is available to fulfil the role of Acting President, Guild Council may appoint an Acting Guild President.

4.3.3 An acting President who is unable to continue in that position for any reason may nominate any other member of the Guild Executive to be the acting President.

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4.4 Vice-President

4.4.1 The role of the Vice-President is to—

(a) assist the President;

(b) regularly report to Guild Council on the activities undertaken by the Vice-President;

(c) present an annual report to the Guild Council meeting held in November on the activities undertaken by the Vice-President during their term in office;

(d) liaise with Guild departments, University colleges, and other bodies on behalf of the Guild Executive as required;

(e) utilise on-campus media to inform students of the proceedings and decisions of the Guild Council;

(f) promote student awareness of on-campus issues;

(g) in November each year, organise and conduct training of all the incoming Guild Councillors (elected in the most recent Annual Guild Elections) in order to familiarise the incoming Guild Councillors with all Guild facilities and outlets;

(h) inform those directly affected by Guild Council and Executive decisions of those decisions;

(i) oversee and implement the transport and parking policy of the Guild and the activities of the Guild associated with transport and parking needs of students;

(j) liaise with the University and other bodies as required, on issues associated with the transport and parking needs of students;

(k) act as the representative of the Guild on the University Parking Infringement Advisory Panel;

(l) make assessments of the adequacy of facilities, including issues of safety and security, (including buildings, grounds, technology and information services) provided by the University;

(m) run campaigns and assist the President in lobbying towards improvements in the quality of University facilities; and

(n) collect and collate student opinion and feedback on University facilities.

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4.5 Secretary

4.5.1 The role of the Secretary is to—

(a) carry out the administrative work of the Guild for which these Regulations do not provide and for which the Guild Council has not nominated any executive officers;

(b) call all Guild meetings and Guild Council meetings as required in accordance with these Regulations;

(c) publicise all Guild meetings and Guild Council meetings;

(d) take responsibility for all Guild Council correspondence;

(e) on behalf of the Guild Council, present to the general meeting held in first semester, a detailed report of the activities of the Guild during the previous year;

(f) inform relevant Guild Councillors and office bearers of the decisions of the Guild Council or subsidiary bodies or committees which affect their portfolio;

(g) regularly report to Guild Council on the activities undertaken by the Secretary;

(h) present an annual report to the Guild Council meeting held in November on the activities undertaken by the Secretary during their term in office;

(i) carry out the instructions of the Guild Council; and

(j) carry out such other duties as are prescribed by these Regulations.

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4.6 Treasurer

4.6.1 The role of the Treasurer is to—

(a) on behalf of the Guild Council,—

(i) present to the general meeting held in first semester, the budgets of the Guild Council and the subsidiary Councils for the current year; and

(ii) report to the general meeting held in second semester, the balance sheet, the auditor's report and the financial statements of the Guild for the previous year; and

(b) in conjunction with the Guild Management Accountant,—

(i) supervise all correspondence of the Guild which relates to financial matters;

(ii) supervise and recommend to the Guild Council and the Strategic Resources Committee on all issues involving finance;

(iii) present to Guild Council an annual triple bottom line budget by the February Guild Council meeting, as recommended by the Strategic Resources Committee (which accounts for the social, financial, and environmental performance of the Guild);

(iv) regularly report to Guild Council on the activities undertaken by the Treasurer;

(v) present an annual report to the Guild Council meeting held in November on the activities undertaken by the Treasurer during their term in office; and

(vi) carry out other such duties as are prescribed by these Regulations

4.6.2 No person must be elected to the position of Treasurer on more than one occasion.

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4.7 Chair of the Guild Council and Governance Committee

4.7.1 The role of the Chair of Guild Council and Governance Committee is to—

(a) preside over, and act as chair of all meetings of the Guild Council and the Governance Committee;

(b) convene meetings of the Governance Committee; and

(c) present an annual report to the Guild Council meeting held in November on the activities undertaken by the Chair of the Guild Council and Governance Committee during their term in office.

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4.8 Department Officer

4.8.1 In addition to the role set out in Section 7, each Department Officer must—

(a) regularly report to Guild Council on the activities that each Department Officer is undertaking or proposing to undertake; and

(b) present an annual report to the Guild Council meeting held in November on the activities undertaken by each Department Officer during their term in office.

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4.9 Aboriginal and Torres Strait Islander Students Department Officer

4.9.1 The role of the Aboriginal and Torres Strait Islander Students Department Officer is to coordinate the actions of the Aboriginal and Torres Strait Islander Department, to work with the Western Australian Student Aboriginal Corporation and do everything necessary and proper for the benefit and advancement of Aboriginal and Torres Strait Islander students including but not restricted to—

(a) work towards achieving the greatest possible participation of Aboriginal and Torres Strait Islander students within the educational, social and cultural activities of the Guild and the University;

(b) promote the cultural identity of Aboriginal and Torres Strait Islander students;

(c) advance the social, economic, educational access, and equality of Aboriginal and Torres Strait Islander students;

(d) present the views of Aboriginal and Torres Strait Islander students to the staff and students of the University;

(e) support Aboriginal or Torres Strait Islander students in any issues including, but not restricted to, racial discrimination, sexual discrimination and disputes with a lecturer, tutor or any government agency, and refer them to the relevant people or bodies where appropriate;

(f) disseminate information to all students and staff of the University using the available on-campus media; and

(g) promote reconciliation issues at all levels of the University.

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4.10 Environment Officer

4.10.1 The role of the Environment Officer is to—

(a) coordinate student concern about the campus and community environment and to coordinate student action with regard to environmental issues;

(b) recommend to Guild Council relevant policy on environmental issues;

(c) implement appropriate Guild policy on matters that affect the campus and community environments; and

(d) disseminate information relating to the environment on campus using the available on-campus media.

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4.11 President of the Postgraduate Students' Association

4.11.1 The role of the President of the Postgraduate Students' Association is to—

(a) work towards achieving the greatest possible participation of postgraduate students in the cultural, educational and social activities of the University;

(b) recommend to Guild Council relevant policy on postgraduate student related issues, and implement appropriate Guild policy on matters that affect postgraduate students; and

(c) disseminate information relating to postgraduate students on campus using the available on-campus media.

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4.12 Queer Officers

4.12.1 The role of the Queer Officers is to—

(a) monitor compliance with State and Federal equal opportunity legislation and contribute to best practice around sexual diversity;

(b) work towards achieving social, economic and educational equality for gay, lesbian, bisexual, transgender and intersex (GLBTI) students on campus;

(c) recommend to Guild Council relevant policy on issues related GLBTI students and to implement appropriate Guild policy on matters that affect those students; and

(d) disseminate information relating to GLBTI students on campus using the available on-campus media.

4.12.2 One of the Queer officers must be preferenced to a non-cisgendered male.

4.12.3 There will be a limit of two official queer officers at any one time.

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4.13 President of the Residential Students' Department

4.13.1 The role of the President of the Residential Students' Department is to:

(a) represent and advocate for residential students;

(b) support residential associations in achieving their aims;

(c) conduct, contribute to and facilitate cultural, social, community, intellectual and sporting events for residential students;

(d) encourage and assist residential students to engage with the UWA community;

(e) encourage and assist residential students to engage with the wider community beyond the University; and

(f) ensure access to Guild services for residential students.

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4.14 Student Parent on Campus Officer

4.14.1 The role of the Student Parent On Campus Officer is to—

(a) work towards achieving social, economic, and educational equality for student parents on campus;

(b) with regard to (a), coordinate and organise student parents' participation in campus and community activities;

(c) recommend to Guild Council relevant policy on issues facing student parents;

(d) implement appropriate Guild policy on matters that affect student parents;

(e) disseminate information on issues facing student parents to students on campus using the available on-campus media; and

(f) work with the Welfare Officer as a liaison with Guild Council.

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4.15 Welfare Officer

4.15.1 The role of the Welfare Officer is to—

(a) coordinate and organise the welfare activities and campaigns of the Guild;

(b) recommend to Guild Council relevant policy on student welfare related issues, and to implement appropriate Guild policy on student welfare;

(c) provide necessary support to the Student Parent Department and to act as a liaison between the Student Parent Department and Guild Council;

(d) disseminate information on student welfare to students on campus using the available on-campus media;

(e) regularly report to Guild Council on the activities undertaken by the Welfare Officer; and

(f) present an annual report to the Guild Council meeting held in November on the activities undertaken by the Welfare Officer during their term in office.

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4.16 Women's Affairs Officer

4.16.1 The role of the Women's Affairs Officer is to—

(a) work towards achieving social, economic and educational equality for women on campus;

(b) with regard to (a), coordinate and organise participation of women students in campus and community activities;

(c) recommend to Guild Council relevant policy related to women's issues, and implement appropriate Guild policy on women's affairs; and

(d) disseminate information on women's affairs to women students on campus using the available on-campus media.

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