Policies and procedures

Policy No.
Teaching And Learning
Authoring Organisational Unit
Digital and Creative (BMR) - Central Unit
Date Approved
20/06/2019 Revised 05/11/2019
Next Review Date
Approving Body
Deputy Vice-Chancellor Education

The University of Western Australia

Save this template to the preferred folder on your network drive.

Note: You must save the template each time you want to write a policy to ensure that you are using the most recent version of the template.

You can use the show/hide button on your toolbar (this looks like a paragraph mark) to hide or show instructions in the template. If clicking on this button does not work, please go to Tools - Options - View - and un-tick hidden text before trying again.

Note: Please do not type or paste over instructions.

(A comprehensive set of instructions is also provided on the Template and Instructions page of the University Policies website.)

To include text in the template, except in the Definitions section, place your cursor at the end of the relevant section heading provided or at the end of the relevant instructions and press Enter before beginning to type or pasting in text. To include text in the definitions section place your cursor immediately under the heading before beginning to type.

Note: If you are pasting in text you must save it as plain text first so that you do not import any additional styles into the policy document.

Formatting styles are embedded in this template and can be found in a drop-down menu on your toolbar. Note: Please do not add to or alter the styles. It is recommended that styles be applied once text is finalised. Apply a style by highlighting the text and clicking on the appropriate style from the drop-down list.

If you require a numbered heading style within the policy text, please use Heading 4 from the drop-down styles list. This will automatically apply a number to the heading and each time you use the Heading 4 style the next sequential number will be applied automatically.

Styles 1.1 (Style 1), 1.1.1 (Style 2), and (Style 3) are available for the body of the text. To reduce complexity, it is recommended that numbering below the level of be avoided. Bullet points can be used for lists if required. The list bullet style is available from the styles drop-down list.

Note: If you press Enter after a heading provided in the template or after a set of instructions the Normal, Policy style will automatically be applied.

Note: Please do not use tabs in your document.

Web Accessibility Policy

Overtype Policy Name with the name of the policy. This must convey specifically, accurately and succinctly what the policy addresses eg Award of Honours, Study Leave.



1 Purpose

(A).The purpose of the Web Accessibility Policy is to:

(1).express the practice expected of the University Community in publishing University Online Learning Content and University Public Web Content that is more accessible to people with disability and medical conditions;

(2).contribute to maintaining a University culture of respect, integrity and inclusivity; and

(3).contribute to upholding the rights members of the University Community to fair treatment.



(B).In this Policy


Web Accessibility

Web Accessibility Content

University Online Learning Content

University Public Web Content

Web Accessibility Conformance

Level AA

Level AAA

Web Accessibility Participation

Web Accessibility Reasonable Adjustments


(C).This Policy is to be read in conjunction with the following:

(1).Web Accessibility Guideline;


(2).Web Content Accessibility Guidelines (current version).


2 Scope

2.1 Institutional Scope

(A).The scope of this Policy applies to the entire University in the development of new, and amendment to existing University Online Learning Content and University Public Web Content where that content is 51 per cent or more owned by the University.


2.2 Individual Scope

(A).The scope of this Policy applies to the entire University in the development of new, and amendment to existing University Online Learning Content and University Public Web Content where that content is 51 per cent or more owned by the University.



3 Web Accessibility

(A).Web Accessibility means the ability of web content to be Perceivable, Operable, Understandable and Robust as defined by the World Wide Web Consortium in the current version of the Web Content Accessibility Guidelines.

(B).For further information on the Web Content Accessibility Guidelines, see the Web Accessibility Policy Guidelines.



4 Web Accessibility Content

4.1 University Online Learning Content

(A).University Online Learning Content means content provided by the University for the administration, documentation, tracking, reporting and delivery of educational courses or training programs accessed through the internet.


4.2 University Public Web Content

(A).University Public Web Content means online content accessed by the University Community and members of the public that is publicly available without the need for user authentication.



5 Web Accessibility Conformance

5.1 Level AA

(A).The University will provide new or amended University Online Learning Content and University Public Web Content that meets WCAG 2.1 Level AA of the Web Content Accessibility Guidelines.

(B).The University will meet the practice of sufficient techniques (as defined in the Web Content Accessibility Guidelines) required of WCAG 2.1 Level AA.

(C).The University will encourage the practice of advisory techniques (as defined in the Web Content Accessibility Guidelines) to strengthen WCAG 2.1 Level AA.


5.2 Level AAA

(A).The University will encourage new or amended University Online Learning Content and Public Web Content that meets WCAG 2.1 Level AAA of the Web Content Accessibility Guidelines.



6 Web Accessibility Participation

(A).The University will promote the support opportunities, services and facilities available to:

(1).administer this Policy for the benefit of the University Community, prospective Employees, prospective Students and members of the public; and

(2).utilise this Policy as a member of the University Community, prospective Employee or prospective Student.

(B).For further information on the opportunities, services and facilities available, see the Web Accessibility Guidelines.



7 Web Accessibility Reasonable Adjustments

(A).The University will make Reasonable Adjustments to accommodate individuals with disability or medical conditions to access University Online Learning Content and University Public Web Content where the requirements of this Policy, WACG 2.1 Level AA, does not fully meet the needs of a member of the University Community.

(B).The University will not make adjustments to University Online Learning Content where that content is being used to replicate traditional lecture experience for Units that have not been marketed as an online Unit.

(C).For further information on the Reasonable Adjustments, see the Web Accessibility Guidelines.



Breach of Policy

(A).Failure to comply with this Policy by a member of the University Community may be considered a breach of the Code of Conduct and may result in disciplinary action.




Disability is defined in the Disability and Medical Conditions Policy.

Employee means an individual employed by the University under a:

- University of Western Australia Academic Employees Agreement;

- University of Western Australia Professional and General Employees Agreement; or

- common law employment agreement.

Reasonable Adjustment is defined in the Disability and Medical Conditions Policy.

Policy means the formal and binding expression of behaviours or practices, expected by the University and University Community, on specific Policy Factors as published on the University Policy Library.

Policy Factor means a group of behaviours or practices expressed within a Policy that are unique to that Policy.

Student means an individual enrolled at the University in one or more units towards a higher education award course or an enabling course, or undertaking units through University Extension other than on an audit only basis.

Unit means a discrete component of study which normally has a value of six credit points. With special approval, some units may have a value that is a multiple of six points. A unit with a standard six credit point value represents 150 hours of student workload, including contact hours, personal study time and examinations.

University is defined in the University of Western Australia Act 1911 (WA).

University Activity means engaging in study, work, recreation or other activities and services and performance of official duties for the University regardless of the location.

University Community means all individuals who engage in University Activity and/or use University Property.

University Online Learning Content is defined in section 4.1

University Policy Library means the approved mechanism for the University Community to access the Policies and their Related Operators.

University Property means tangible and non-tangible things, belonging to, or contracted to the University or members of the University Community, including campuses, facilities and services.

University Public Web Content is defined in section 4.2

Web Accessibility is defined in section 3


This must be in Normal, Policy style.

Provide a brief summary of the reasons for the policy and issues it addresses. This section is designed to stand alone. The aim is to provide the reader with enough information to make a decision about whether or not this is the policy they are looking for. It must not be longer than 200 words.

Example 1

This policy defines the nature and purpose of study leave provisions for academic staff and sets out eligibility criteria and other conditions that apply.

Example 2

This policy seeks to rationalise the award of honours across the University by addressing such issues as: entry standards, course content and structure, supervision, assessment, examination, grades, classifications, benchmarking and the maintenance and provision of documentation relating to these matters. It is based on resolutions of the Academic Board flowing from the 1999 report of the Honours Working Party.


Place your cursor immediately under the definitions heading to get the definitions style.

Policy or Procedure?

Policies are statements of the principles1 which govern decision-making.

Procedures are the functional steps used to implement policies.

1 Principles in this context are to be understood as being both broad and detailed.

The policy statement makes clear the intent of the policy. It must be written in clear, precise and direct language. Short sentences are preferable. Any specialist words or acronyms must be defined at the beginning of the statement. (A guide to writing styles will be available soon.)

If the policy includes procedural elements you will need to identify these as Procedures by including this word above the relevant text. The procedures style from the styles drop-down list must be applied to the whole of the procedures text, including the word Procedures. Note: Administrative procedures can be approved by the relevant Director.

Related forms: (Link)

For Web Accessibility Guidelines:

Provide links to any forms associated with the policy (eg Approved Leave form) and/or to information on on-line submission.

Note: Forms are a means through which policy is processed, not made. Forms must reflect policy and must not be used to create policy.

Policy No:


Approving body or position:

Deputy Vice-Chancellor (Education)

Date original policy approved:

20 June 2019

Date this version of policy approved:

5 November 2019

Date policy to be reviewed:

20 June 2022

Date this version of procedures approved:



TRIM File No:


Contact position:

UX and Accessibility Designer


Related Policies or legislation:



Switch off the instructions by clicking the hide/show button on your toolbar.

Check the content of the document for clarity and accuracy.

Submit the document to the relevant position or body for approval.

When the document is approved -

if the policy does not already have a University Policy number, apply for one by completing the form at (Control and click to follow the link.)

include the University Policy number in the relevant table box in the template; and

complete the relevant approval date and any other table boxes at the end of the template that have not yet been completed.

Save the document in Filtered HTML format to a convenient location on your network drive (Go to File Save As and select Web Page, Filtered from the drop-down list under the filename box.)

Apply the style-checker as follows:

Go to the following URL (Control and click to follow the link.)

Browse to find the policy document you have saved in Filtered HTML.

Hit Submit to bring up the preview of the converted document.

Check for errata and mis-processed characters.

Once the document is correct, click on Download Document to download the document to the preferred folder on your network drive.

Appropriate Director emails ( the policy to University Records for storing in TRIM and publishing on the University Policies website.