The University of Western Australia
Save this template to the preferred folder on your network drive.�
Note: You must save the template each time you want to write a policy to ensure that you are using the most recent version of the template.
You can use the show/hide button on your toolbar (this looks like a paragraph mark) to hide or show instructions in the template.� If clicking on this button does not work, please go to Tools - Options - View - and un-tick �hidden text� before trying again.
Note: Please do not type or paste over instructions.
(A comprehensive set of instructions is also provided on the Template and Instructions page of the University Policies website.)
To include text in the template, except in the Definitions section, place your cursor at the end of the relevant section heading provided or at the end of the relevant instructions and press �Enter� before beginning to type or pasting in text.� To include text in the definitions section place your cursor immediately under the heading before beginning to type.
Note: If you are pasting in text you must save it as plain text first so that you do not import any additional styles into the policy document.
Formatting styles are embedded in this template and can be found in a drop-down menu on your toolbar.� Note: Please do not add to or alter the styles.� It is recommended that styles be applied once text is finalised.� Apply a style by highlighting the text and clicking on the appropriate style from the drop-down list.
If you require a numbered heading style within the policy text, please use Heading 4 from the drop-down styles list.� This will automatically apply a number to the heading and each time you use the Heading 4 style the next sequential number will be applied automatically.�
Styles 1.1 (Style 1), 1.1.1 (Style 2), and 22.214.171.124 (Style 3) are available for the body of the text.� To reduce complexity, it is recommended that numbering below the level of 126.96.36.199 be avoided.� Bullet points can be used for lists if required.� The list bullet style is available from the styles drop-down list.
Note: If you press �Enter� after a heading provided in the template or after a set of instructions the Normal, Policy style will automatically be applied.
Note: Please do not use tabs in your document. �
Overtype �Policy Name� with the name of the policy.� This must convey specifically, accurately and succinctly what the policy addresses eg Award of Honours, Study Leave.
The purpose of this policy is to maintain service levels, security and availability of the network by limiting the use of uncontrolled wireless access points.
This must be in Normal, Policy style.
Provide a brief summary of the reasons for the policy and issues it addresses.� This section is designed to stand alone.� The aim is to provide the reader with enough information to make a decision about whether or not this is the policy they are looking for.� It must not be longer than 200 words.�
This policy defines the nature and purpose of study leave provisions for academic staff and sets out eligibility criteria and other conditions that apply.
This policy seeks to rationalise the award of honours across the University by addressing such issues as: entry standards, course content and structure, supervision, assessment, examination, grades, classifications, benchmarking and the maintenance and provision of documentation relating to these matters.� It is based on resolutions of the Academic Board flowing from the 1999 report of the Honours Working Party.
ACMA Australian Communications and Media Authority
IS Information Services within The University of Western Australia
Place your cursor immediately under the definitions heading to get the definitions style.
Information Services shall be the sole body responsible for provisioning wireless access points connected to the UWA network. Non-sanctioned installations of wireless access points connected to the UWA network are strictly forbidden.
1.1 Connection of equipment to the UWA network (wired or wireless) requires authorisation as specified in the University's Computer and Software Use Regulations.
1.2 All wireless clients and devices must be fully patched and not cause interference or disruption to the UWA wireless network.
1.3 All client devices accessing the UWA wireless network must be Wi-Fi CertifiedTM ( http://www.wi-fi.org).
1.4 All client devices and wireless network devices must conform to the appropriate Australian communications regulations and standards (http://www.acma.gov.au).
1.5 All use of the UWA wireless network is subject to the University's Computer and Software Use Regulations.
2.1 IS will monitor the wireless network to ensure that there are no rogue access points present. Interception of the UWA wireless network signals is considered a violation of this policy.
2.2 Any device or equipment found to be interfering with or disrupting the UWA wireless network may be subject to a request for relocation or removal. This will be referred to Facilities Management to affect a solution.
2.3 Occasionally, there may be a valid academic reason for monitoring the wireless network. In such instances, written approval must be obtained from the University Librarian and Director (Information Management) and the responsible staff member or student must take every precaution to ensure data is not used inappropriately, whether by accident or otherwise.
3.1 The University shall not allow third parties to deploy wireless systems at UWA sites unless approved by IS.
Policy or Procedure?
Policies are statements of the principles1 which govern decision-making.
Procedures are the functional steps used to implement policies.
1 Principles in this context are to be understood as being both broad and detailed.
The policy statement makes clear the intent of the policy.� It must be written in clear, precise and direct language.� Short sentences are preferable.� Any specialist words or acronyms must be defined at the beginning of the statement.� (A guide to writing styles will be available soon.)
If the policy includes procedural elements you will need to identify these as Procedures by including this word above the relevant text.� The procedures style from the styles drop-down list must be applied to the whole of the procedures text, including the word Procedures.� Note: Administrative procedures can be approved by the relevant Director.
Provide links to any forms associated with the policy (eg Approved Leave form) and/or to information on on-line submission.
Note: Forms are a means through which policy is processed, not made.� Forms must reflect policy and must not be used to create policy.
TRIM File No:
Insert the appropriate TRIM file number.� All policies must have a TRIM file for storing information relating to policy development and other related information.� Note this is not the policy number.� Apply for a TRIM file number at http:/intranet.uwa.edu.au/page/38742
Information Services Policy Officer
State the name of the position that is to be contacted for any queries regarding the policy, eg University Secretary. �Note: As this will link through to the University�s Contact Directory, the position name must be given exactly as it appears in that directory.
Related Policies or legislation:
Provide details of, and, if appropriate, web links to, other policies, legislation or committee resolutions that relate to the subject of the policy, if known, eg Statute(s), University General Rule(s).� If unsure what these might be, try one or more of the following:
Conduct a search on TRIM.
Make an enquiry to Archives and Records.
Seek help from staff in the relevant section.�
If related policies are stored in University Policy format on the University Policies site, please provide the relevant policy number(s).�
Switch off the instructions by clicking the hide/show button on your toolbar.
Check the content of the document for clarity and accuracy.
Submit the document to the relevant position or body for approval.
When the document is approved -
if the policy does not already have a University Policy number, apply for one by completing the form at http://intranet.uwa.edu.au/archives/new_university_policy_number (Control and click to follow the link.)
include the University Policy number in the relevant table box in the template; and
complete the relevant approval date and any other table boxes at the end of the template that have not yet been completed.
Save the document in Filtered HTML format to a convenient location on your network drive (Go to File � Save As and select Web Page, Filtered from the drop-down list under the filename box.)
Apply the style-checker as follows:
Go to the following URL http://www.admin.uwa.edu.au/policytidy (Control and click to follow the link.)
Browse to find the policy document you have saved in Filtered HTML.
Hit �Submit� to bring up the preview of the converted document.
Check for errata and mis-processed characters.
Once the document is correct, click on �Download Document� to download the document to the preferred folder on your network drive.
Appropriate Director emails (email@example.com) the policy to University Records for storing in TRIM and publishing on the University Policies website.