Governance

Policies and procedures

Policy No.
UP07/58
Function
Technology And Telecommunications
Authoring Organisational Unit
Information Technology - Central Unit
Date Approved
12/12/2001 Revised 01/03/2011
Next Review Date
01/03/2013
Approving Body
Vice-Chancellor

The University of Western Australia

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University Policy on: Wireless Networks

Overtype �Policy Name� with the name of the policy.� This must convey specifically, accurately and succinctly what the policy addresses eg Award of Honours, Study Leave.

Purpose of the policy and summary of issues it addresses:

The purpose of this policy is to maintain service levels, security and availability of the network by limiting the use of uncontrolled wireless access points.

This must be in Normal, Policy style.

Provide a brief summary of the reasons for the policy and issues it addresses.� This section is designed to stand alone.� The aim is to provide the reader with enough information to make a decision about whether or not this is the policy they are looking for.� It must not be longer than 200 words.�

Example 1

This policy defines the nature and purpose of study leave provisions for academic staff and sets out eligibility criteria and other conditions that apply.

Example 2

This policy seeks to rationalise the award of honours across the University by addressing such issues as: entry standards, course content and structure, supervision, assessment, examination, grades, classifications, benchmarking and the maintenance and provision of documentation relating to these matters.� It is based on resolutions of the Academic Board flowing from the 1999 report of the Honours Working Party.

Definitions:

ACMA Australian Communications and Media Authority

IS Information Services within The University of Western Australia

Place your cursor immediately under the definitions heading to get the definitions style.

Policy statement:

Information Services shall be the sole body responsible for provisioning wireless access points connected to the UWA network. Non-sanctioned installations of wireless access points connected to the UWA network are strictly forbidden.

1 Connection

1.1 Connection of equipment to the UWA network (wired or wireless) requires authorisation as specified in the University's Computer and Software Use Regulations.

1.2 All wireless clients and devices must be fully patched and not cause interference or disruption to the UWA wireless network.

1.3 All client devices accessing the UWA wireless network must be Wi-Fi CertifiedTM ( http://www.wi-fi.org).

1.4 All client devices and wireless network devices must conform to the appropriate Australian communications regulations and standards (http://www.acma.gov.au).

1.5 All use of the UWA wireless network is subject to the University's Computer and Software Use Regulations.

2 Monitoring

2.1 IS will monitor the wireless network to ensure that there are no rogue access points present. Interception of the UWA wireless network signals is considered a violation of this policy.

2.2 Any device or equipment found to be interfering with or disrupting the UWA wireless network may be subject to a request for relocation or removal. This will be referred to Facilities Management to affect a solution.

2.3 Occasionally, there may be a valid academic reason for monitoring the wireless network. In such instances, written approval must be obtained from the University Librarian and Director (Information Management) and the responsible staff member or student must take every precaution to ensure data is not used inappropriately, whether by accident or otherwise.

3 Third-party systems

3.1 The University shall not allow third parties to deploy wireless systems at UWA sites unless approved by IS.

Policy or Procedure?

Policies are statements of the principles1 which govern decision-making.

Procedures are the functional steps used to implement policies.

1 Principles in this context are to be understood as being both broad and detailed.

The policy statement makes clear the intent of the policy.� It must be written in clear, precise and direct language.� Short sentences are preferable.� Any specialist words or acronyms must be defined at the beginning of the statement.� (A guide to writing styles will be available soon.)

If the policy includes procedural elements you will need to identify these as Procedures by including this word above the relevant text.� The procedures style from the styles drop-down list must be applied to the whole of the procedures text, including the word Procedures.� Note: Administrative procedures can be approved by the relevant Director.

Related forms: (Link)

Provide links to any forms associated with the policy (eg Approved Leave form) and/or to information on on-line submission.

Note: Forms are a means through which policy is processed, not made.� Forms must reflect policy and must not be used to create policy.

TRIM File No:

F42506

Insert the appropriate TRIM file number.� All policies must have a TRIM file for storing information relating to policy development and other related information.� Note this is not the policy number.� Apply for a TRIM file number at http:/intranet.uwa.edu.au/page/38742

Contact position:

Information Services Policy Officer

State the name of the position that is to be contacted for any queries regarding the policy, eg University Secretary. �Note: As this will link through to the University�s Contact Directory, the position name must be given exactly as it appears in that directory.

Related Policies or legislation:

ACMA

Computer and Software Use Regulations

Provide details of, and, if appropriate, web links to, other policies, legislation or committee resolutions that relate to the subject of the policy, if known, eg Statute(s), University General Rule(s).� If unsure what these might be, try one or more of the following:

Conduct a search on TRIM.

Make an enquiry to Archives and Records.

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If related policies are stored in University Policy format on the University Policies site, please provide the relevant policy number(s).�

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if the policy does not already have a University Policy number, apply for one by completing the form at http://intranet.uwa.edu.au/archives/new_university_policy_number (Control and click to follow the link.)

include the University Policy number in the relevant table box in the template; and

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