Policies and procedures

Policy No.
Student Administration
Authoring Organisational Unit
Academic Secretariat
Date Approved
04/04/2012 Revised 06/12/2017
Next Review Date
Approving Body
Academic Council

The University of Western Australia

University Policy on: Substitution of Units in Coursework Courses

Purpose of the policy and summary of issues it addresses:

This policy deals with the general principles underpinning substitution of units in coursework courses.


In this policy and any associated procedures,

the University is/means the University of Western Australia

a conversion unit means a unit designed to provide knowledge and skills for those with little or no formal prior study or professional experience in the discipline area of the course

Policy statement:

1 General Principles

1.1 Substitution of units is normally not permitted in coursework courses except:

(a) where a student is enrolled prior to 2012 in a postgraduate coursework course which is being taught out; or

(b) under exceptional circumstances and assessed on a case-by-case basis by the faculty for a student enrolled in a postgraduate coursework course.

1.2 For the exceptions specified in 1.1:

(a) the faculty must ensure that the substitution of units does not impact on the integrity and distinctiveness of the course;

(b) a student may be permitted to substitute units up to a maximum value of 12 points in that course another unit or other units of equivalent value; and

(c) where relevant, a student may be permitted to substitute conversion units up to a maximum value of 24 points in that course for other units relevant to the course or equivalent as approved by the faculty.

1.3 The exceptional circumstances in which substitution of units may be permitted under 1.1 (b) include, but not limited to, the following:

(a) where the student has a specific interest in an area of study which would complement the course but is not currently offered within it;

(b) the student has previously completed a unit of similar content;

(c) there is a limited range of units available; or

(d) a unit is not available.

Related forms: (Link)

TRIM File No:


Contact position:

Academic Secretary

Related Policies or legislation:

University Policy on Courses: Postgraduate Coursework (UP15/7)