The University of Western Australia
This policy outlines the criteria and process for the display of artwork from the cultural collections of The University of Western Australia on campus.
For the purposes of this policy and any related procedures, the University means the University of Western Australia.
Artworks means an artwork from The University of Western Australia Campus Display Collection.
1.1 The policy is administered by the University Cultural Collections Board and implemented by officers of University of Western Australia Museums.
2.1 UWA locations must meet environmental, security and accountability conditions before they can be considered for the placement of artworks.
2.2 Works of art from The University of Western Australia Campus Display Collection may be installed in the following areas:
2.3 UWA Museums staff may consider other spaces on a case-by-case basis.
2.4 To minimize the potential for damage UWA Museums Staff must specify the positioning of artworks in each location.
2.5 The UWA Art Collection, Berndt Museum and the Cruthers Collection of Women's Art must nominate a group of artworks suitable for campus display.
2.6 An insurance limit of $10 000 per artwork must be set, subject to clause 2.7
2.7 Further to 2.8, the Vice-Chancellery may display higher value works from the three collections in view of its security systems.
1 All requests for the display of artworks to be directed to the Director of the Cultural Precinct in writing and forwarded to relevant UWA Museums staff.
2 UWA Museums staff to make a site visit to ascertain security and environmental issues, and possibilities for display, and liaise with relevant contact in the selection of artworks. In the first instance a file of photographic reproductions from 'The University of Western Australia Campus Display Collection' will assist in this process, though it is recognized that on occasion works will be viewed in storage.
3 The relevant section of the University to be provided with costings for installation staff time and materials.
4 The installation of works will accord with the scheduling priorities of UWA Museums staff. It may take up to 12 weeks from selection of works to installation.
5 Prior to the loan UWA Museums staff to complete a condition report for all works to be loaned. The reports will be used for reference in the case of damage and to monitor any deterioration to the work whilst on display.
6 An internal loan agreement for campus display to be agreed to and signed by the borrower prior to the dispatch of the material from UWA Museums.
7 Insurance: works displayed on campus are covered by the University Insurance policy
8 UWA Museums require a minimum of two months notice for campus display requests.
3.1 UWA Museums reserves the right to recall the loan at any time if the loan conditions are not met, and disclaims any liability resulting from such action.
3.2 The following conditions for loans must be met by locations:
3.2.4 The Period of loan:
3.3 An Internal Loan Agreement for Campus Display, provided at the time of loan negotiation, must be signed by the Director of the Cultural Precinct and the borrower prior to the works being released.
3.4 Borrowers are responsible for the cost of packing, crating, transporting (including any special provisions that may be required during travel) and installation.
3.5 In the event of any damage or deterioration, such damage or deterioration must be reported immediately to UWA Museums.
3.6 No repair or restoration work of any kind must be attempted without the prior approval of the Director, UWA Museums.
3.7 Works must not be reproduced in documents or on websites without permission from relevant UWA Museums staff who can advise on the University's copyright responsibilities.
3.8 The UWA Museums Campus Display Standards and Requirements document, provided at the time of loan request, contains further information on borrowing of UWA Museum Artworks.
TRIM File No:
Director, Cultural Precinct
Related Policies or legislation: