The University of Western Australia
This policy outlines the general principles that govern the use of editorial assistance by students. The policy describes the limits on the use of editorial assistance by students and the difference in those limits with respect to tasks related to coursework and those related to research.
There is no distinction in this policy between editorial assistance which is paid and that which is not paid.
In this policy,
"editorial assistance" is detailed correction of problems of writing style and mechanical accuracy. Types of editorial assistance include, but are not limited to: proof-reading; line editing; and detailed correcting or advising on language, style or substance of a specific piece of work;
"editorial intervention" is the act of requiring, as opposed to advising, a person to make specific editorial changes on a piece of work;
"ghost writing" is unattributed authoring in the form of re-writing or writing on behalf of another person; and
"the University" is The University of Western Australia.
Note: Giving general advice or guidelines about style and accuracy without marking up the work either electronically or on paper, is not editing and does not constitute giving editorial assistance.
1.1 The University is committed to ensuring that students are encouraged and facilitated to develop the ability and desire to communicate in English clearly, concisely and logically.
1.2 The University recognises -
2.1 Except as otherwise set out in this policy the University does not permit students to use editorial assistance.
Coversheets and forms for coursework assignments, thesis submission forms and other documents relating to submission of written work for assessment must make clear that the requirement for the work to be the student's own applies to language and style as well as content, and that editorial assistance is not permitted except as outlined in this policy.
3.1 The University recognises that exceptions to the prohibition of the use of editorial assistance apply in some situations.
3.2 The situations in which exceptions to the prohibition of the use of editorial assistance apply are limited to those outlined in this policy.
3.3 Where editorial assistance is permitted -
3.4 Where editorial assistance is permitted and has been accepted by a student, the student must properly and clearly acknowledge this in the work.
4.1 The University permits students to use editorial assistance, subject to procedural rules, in a particular unit at the discretion of the Unit Coordinator.
The permission to use editorial assistance, and the limits to this permission, must be explicit in the Unit Outline.
The Unit Outline must also make clear that any such permission is confined to that particular unit.
5.1 Higher degree by research students may, with the permission of their Coordinating Supervisor and subject to clauses 5.2 to 5.5 inclusive, accept editorial assistance in the preparation of their theses for examination.
5.2 The editorial assistance, paid or unpaid, must be restricted to Standard D, Language and Illustrations, and Standard E, completeness and consistency, as outlined in the Australian Standards for Editing Practice.
5.3 Use of paid editorial assistance must be in accordance with the relevant policy of the National Council of Deans and Directors of Graduate Studies.
Note: Refer to The editing of Research Theses by Professional Editors.
5.4 Subject to 4, higher degree by research students are not permitted to use editorial assistance in the preparation of assignments for coursework units.
5.5 Subject to 4, students engaged in the preparation of theses or dissertations other than for Higher Degrees by Research (e.g. for Honours, Graduate Diplomas and Master by Coursework and Dissertation) are not permitted to use editorial assistance.
6.1 Provision of editorial assistance as developmental feedback by UWA staff whose role it is to provide such feedback, for example relevant academic staff, Learning Skills Advisors and Graduate Education Officers, is acceptable.
7.1 Editorial assistance must be provided as developmental feedback and must not be given as editorial intervention or ghost writing.
7.2 In every case where editorial assistance has been provided -
7.3 Editorial assistance can be provided electronically, but not in the form of Track Change or similar amendments that can be accepted without the need for the student to evaluate and act on the suggestions.
Related Policies or legislation:
Strategic Plan: Strategic Plan https://www.registrar.uwa.edu.au/university_planning/strategic_operational_plans/uwa_strategic_plan