Committee members' Code of Conduct

Further information

  • Rules and guides for committees
  • A to Z of Committees

Membership of a University Committee is an important role and brings with it key responsibilities and obligations.

The specific membership requirements for University Committees have been prepared to promote good practice and give committee members a summary of their obligations and provide guidance on ethical conduct.

The University Committee Members’ Code of Conduct is based on the Western Australian Public Sector Code of Ethics and the template for Code of Conduct for Government Boards and Committees

  1. Personal Conduct: All members of University committees are required to conduct themselves at all times in accordance with the University’s Code of Ethics and Code of Conduct.
    Members of committees are also required to:
    • Understand the committee’s role and purpose within the University.
    • Stay informed about relevant matters affecting the committee’s business.
    • Attend all committee meetings or where attendance is not possible, submit an apology.
    • Participate actively and work cooperatively with other committee members and University staff.
    • Prepare for all committee meetings by reading and considering the agenda items, papers circulated and other relevant documents.
    • Not improperly influence other committee members.
    • Make new points succinctly without reiterating at length points already made.
  2. Accountability: All members have a responsibility to ensure efficient and effective operations of the committee, avoid extravagant and wasteful use of resources and ensure actions are consistent with the role and purpose of the committee.
    Members of committees are also required to:
    • Participate constructively in committee activities in a lawful, ethical and justifiable manner.
    • Ensure decisions are consistent with any statutory and legal requirements.
    • Ensure resources, funds and staff are used effectively and economically for committee business.
  3. Record keeping and use of information: All documentation produced by the committee forms part of the University records and should be maintained in accordance with University’s Record Keeping Plan.
    In conjunction with specific responsibilities of the Executive Officer, members of committees are also required to:
    • Ensure adequate procedures are followed for documenting decisions and actions of the committee.
    • Maintain confidentiality of committee business where necessary, ensuring confidential records are subject to appropriate storage and access procedures.
    • Respect confidential discussions and not misuse any information obtained through membership of the committee.
    • Openly declare any matters of private interest and record any issues with the potential for conflict or perceived conflict to ensure they are transparent and capable of review.
    • Where appropriate, disqualify themselves from committee discussions and decisions where a conflict of interest occurs.
    • Be aware of the FOl Act 1992 and that access may be sought to all records under this legislation.

Where members are unsure of their obligations or responsibilities under the University Committee Members’ Code of Conduct, the member should contact the Chair or Executive Officer of the Committee for assistance.

Back to top