Lucette Cant, Executive Officer.
The constitution and membership of the Academic Promotions Committee.
1. The Academic Promotions Committee is an advisory committee to the Vice-Chancellor.
2. The role of the Academic Promotions Committee is to advise the Vice-Chancellor in connection with applications for the promotion and tenure, subject to review, of the academic staff.
3.(1) The committee comprises:
(a) the Senior Deputy Vice-Chancellor, or nominee, as Chair; and
(b) six members of the academic staff at the level of Winthrop Professor, of whom–
(i) three members are nominated by the Academic Board, nominees must be Level E professors;
(ii) two members are appointed by the Vice-Chancellor; and
(iii) one member is selected by the Vice-Chancellor from a list of three names to be submitted by the Academic Staff Association.
(2) The Associate Director, Equity and Diversity (Human Resources), is invited to attend all meetings of the committee and to view all documentation.
(3) The Executive Officer to the committee will be located in Human Resources.
(4)(a) If the Chair is absent, the committee will nominate another member to take on that role for the relevant period.
(b) If the Chair is absent for an extended period of time, either the Senior Deputy Vice-Chancellor or the Vice-Chancellor will nominate an alternate Chair.
(5) In the case of an unsatisfactory application for tenured status, for the purpose of reviewing unsatisfactory or marginal tenure reports, the following are invited to attend the relevant meeting:
(a) the appropriate Head of School;
(b) a member from a cognate discipline, if no such member is currently on the committee; and
(c) the Director, Human Resources or nominee.
4.(1) The terms of office of members appointed following nomination under 3(1)(b)(i) is two years.
(2) The term of office of members appointed or selected under 3(1)(b)(ii) and (iii) is one year.
5. At the end of a term of office, appointed and elected members are eligible to be reappointed or re-elected as appropriate.
6. The quorum for the committee is four members described in 3(1)(a) and (b).
7.(1) Except as set out in (3), all questions which come before the committee are decided by a majority of the members present and voting.
(2) If a member is unable to attend a meeting they are invited to submit written comments on the agenda items for consideration by the committee.
(3) In the absence of a quorum, all business which should have been transacted at the meeting must be either deferred until the next meeting, at which it must take precedence, or be dealt with by circulation.
8. The committee normally meets at least once a month during the months of February to December inclusive, but may meet more frequently if required.
A decision-making map illustrating where the committee's business comes from and where its recommendations or decisions go is available at (to be advised).
A communications map illustrating where information comes to the committee from and which committees or groups need to be informed of the committee's decisions is available at (to be advised).