Governance

Faculty of Health and Medical Sciences

Faculty Governance Arrangements

Faculty of Health and Medical Sciences Governance Document

The Faculty, and all its Committees and boards contained within the governance arrangement as set out in this document operate in accordance with the University Principles and Rules for the Operation of Committees. Members must act in accordance with the University Committee Members' Code of Conduct. The Faculty is established within the University in accordance with Statute 8.

Faculty of

Health and Medical Sciences (HMS)

1. Faculty Membership

 (1) The membership of the Faculty is as prescribed in Clause 4 of Statute 8, which reads as follows:

'4.(1) Each faculty comprises:

(a) the academic staff 1 in all schools, centres and institutes funded by the faculty;

(b) as many academic staff 1 from other schools, centres and institutes which teach in the faculty's courses as the Academic Board determines;

(c) members in any other categories which the Academic Board approves; and

(d) any other persons whom the members in paragraphs (a) to (c) appoint for specific periods.

(2) The following are ex-officio members of all faculties but are not counted for the purpose of determining whether a quorum is present at a meeting—

· the Chancellor

· the Pro-Chancellor;

· the Vice-Chancellor and all other members of the Executive;

· the Chair of the Academic Board; and

· any other officers of the University as determined by the Academic Board.

(3) A faculty is properly constituted even if any of the members required by its constitution to be elected or nominated have not as yet been elected or nominated.'

1 'academic staff' means those staff members holding academic appointments on a full-time or 50 per cent or greater fractional basis other than those holding emeritus, visiting, adjunct, clinical or honorary appointments.

(1) The Faculty comprises:

(a) the Pro Vice-Chancellor and Executive Dean;

(b) ex-officio members of the University (as per Clause 4 (2) of Statute 8);

(c) the Associate Deans;

(d) all academic staff, as defined in Clause 1 of Statute 8, in all schools, centres and institutes within the Faculty, who hold full-time or 50 per cent or greater fractional appointments;

(e) all professional and general staff of the Faculty and Faculty Service Delivery Centre who hold full-time or 50 per cent or greater fractional appointments as defined by the UWA Professional and General Staff Agreement;

(f) the President(s) of relevant Student Societies and/or Organisations affiliated with the Faculty, or the Guild, or nominee appointed for a period of one year; and

(g) one postgraduate research student of the Faculty and one postgraduate coursework student of the Faculty to be appointed for a period of one year by the Postgraduate Students’ Association.

1.1 Powers

'6.(1) A faculty, subject to the Statutes and regulations and to resolutions of the Senate, and within the constraints of University policies, has power to determine the administration of courses under its governance.'

(2) In accordance with Clause 6(2) of Statute 8, the Faculty may—

(a) advise the Dean, as appropriate, on all policy issues relating to the Faculty's resources;

(b) make recommendations to the Academic Board, through the Dean, as appropriate, on any matter related to research or the teaching of its courses; and

(c) advise other university bodies or officers, through the Dean, as appropriate, on any matter referred to it for consideration.

(3) Clause 9 of Statute 8 states that with the approval of the Academic Board, a faculty may delegate any of its powers to the Dean, the heads of school or Committees of the faculty.

The powers of the Faculty are set out in Clause 6 of Statute 8.

1.2 Meetings

'7.(1) Meetings of a faculty are held—

(a) at least once in each academic year;

(b) within 10 working days of the service on its dean, of a requisition signed by at least six members of the faculty and containing a statement of the matters to be discussed; and

(c) whenever its dean sees fit.

(2) The dean must ensure that, as far as is practicable, all members receive the agenda for a meeting of the faculty at least three working days before the meeting.

(3) The meetings of the faculty are chaired by the dean but in the absence of the dean, the members present determine which one of them will take the chair.

(4) All questions which are before a faculty are decided by a majority of the members present and voting unless the faculty determines otherwise in its governance document.

(5) The chair of the meeting has an ordinary vote and a casting vote.

(6) Subject to the Statutes and regulations and to resolutions of the Senate, a faculty has the power to regulate its own procedures but if a dispute arises, the standing orders of the Senate apply.'

Meetings are held at least once in each year and conducted in accordance with Clause 7 of Statute 8.

1.3 Quorum

4(2) The following are ex officio members of all faculties but are not counted for the purpose of determining whether a quorum is present at a meeting—

· the Chancellor;

· the Pro-Chancellor;

· the Vice-Chancellor and all other members of the Executive;

· the Pro-Chancellor;

· the Chair of the Academic Board; and

· any other officers of the University as determined by the Academic Board

(1) The quorum is the lesser of:

(i) 25 per cent of the total Faculty membership; or

(ii) 50 members of the Faculty.

(2) If a quorum is not present at a meeting of the Faculty, matters remaining on the agenda are to be referred to the Faculty Board.

1.4 Decisions

'7.(4) All questions which are before a faculty are decided by a majority of the members present and voting unless the faculty determines otherwise in its governance document.

(5) The chair of the meeting has an ordinary vote and a casting vote.

(6) Subject to the Statutes and regulations and to resolutions of the Senate, a faculty has the power to regulate its own procedures, but if a dispute arises, the standing orders of the Senate apply.'

(1) Subject to the terms of Clause 7 of Statute 8:

(a) all decision items which come before the Faculty are to be decided by a majority of the members present and voting;

(b) each member present has one ordinary vote; and

(c) the Chair of the meeting has one ordinary vote and a casting vote.

1.5 Notice of Meetings

'7.(2) The dean must ensure that, as far as is practicable, all members receive the agenda for a meeting of the faculty at least three working days before the meeting.'

Notice of meetings is prescribed in Clause 7(2) of Statute 8.

2. Role of Faculty Officers

2.1 Dean

‘to approve that resolution R102(ii)/93(i) be amended to read:

‘that the Executive Deans have:

(a) a Faculty executive role such that they will be bound by Faculty resolutions on matters of Faculty Business under section 6(1) of Statute 8; and

(b) delegated authority from the Vice-Chancellor to manage University resources and to implement Faculty plans, University policies and priorities.'

2.1.1 Reporting procedures

By Senate Resolution 102(iii)/93:

'the . . . Deans [are] required to report biennially to the Senate through the Academic Council, on the Faculty's achievements against the Faculty plan and . . . that these reports [must] be presented to the Faculty whose comments will be transmitted to Academic Council at the same time as the . . . Dean's report.'

2.2 Deputy Dean

Clause 11 of Statute 8 states that:

'the Vice-Chancellor, after taking appropriate advice, appoints for a specified period a deputy dean who performs the duties of the dean during the dean's absence.'

2.3 Associate Deans

In accordance with Clause 2.1, the Dean has appointed the associate deans with delegated authority.

  

(1) The Pro Vice-Chancellor & Executive Dean:

(a) leads the Faculty and is a member of the University Executive;

(b) is bound by such Faculty resolutions as is provided in Senate Resolution R7/17; and

(c) has delegated authority from the Vice-Chancellor to manage University resources and to implement Faculty strategic plans, outcomes of the Integrated Planning Exercise, University policies and priorities.

(d) reports to the University on Faculty's achievements against the Faculty strategic plan.

 

(2) Associate Deans:

2.1. Associate Dean (Teaching & Learning) has delegated authority from the PVC & Executive Dean to provide leadership in matters relating to curriculum development and management, teaching and learning and student related matters.

2.2. Associate Dean (Research) has delegated authority from the PVC & Executive Dean to provide leadership in matters relating to research, research impact and research training including HDR student related matters.

2.3. Associate Dean (Community & Engagement) has delegated authority from the PVC & Executive Dean to provide leadership in matters relating to Faculty’s community and engagement strategy, including Business Development, Alumni and Relations, Marketing and Recruitment, and Communication.

 

(3) Head of Faculty Service Delivery Centre has delegated authority from the PVC & Executive Dean for the overall administration of the Faculty, including academic and student related matters.

3. Faculty Board

3.1 Role

Senate Resolution 7/17:

‘to approve that resolution R47/12 be amended to read:

(i) that Faculties shall have Faculty Boards which, subject to clauses 2 to 4 (inclusive) of this Resolution, shall exercise the powers and functions conferred on the Faculty under section 6 of Statue 8 (‘Faculty Business’);

(ii) that Faculty Boards shall be responsible to the Faculty for the conduct of all Faculty Business;

(iii)  that resolutions of the Faculty Board on matters of Faculty Business under section 6(1) of Statute 8 shall be binding on the Executive Dean, save that the Faculty Board may advise but not bind the Executive Dean on resource matters; and

(iv)that the composition of the Faculty Board be determined by Academic Board on the recommendation of the Faculty..’

(1) The role of the Faculty Board, as set out in Senate Resolution R7/17, is to:

(a) provide a forum for discipline-informed discussion and consultation on academic matters;

(b) consider and make recommendations to the relevant University Committee on proposed amendments to its governance document and related Committee constitutions;

(c) consider issues relating to education, including admission matters, research and research training in the Faculty, and refer, as appropriate, to the relevant University Committee in accordance with University Policies; and

(d) recommend directly to the University’s Curriculum Committee on new offerings or major changes to cycle 1, cycle 2 and cycle 3 courses.

 

3.2 Membership

4(2) The following are ex officio members of all faculties but are not counted for the purpose of determining whether a quorum is present at a meeting—

· the Chancellor;

· the Pro-Chancellor;

· the Vice-Chancellor and all other members of the Executive;

· the Pro-Chancellor;

· the Chair of the Academic Board; and

· any other officers of the University as determined by the Academic Board

  

(1) The Faculty Board comprises:

(a) the Pro Vice-Chancellor and Executive Dean as Chair;

(b) the Associate Deans;

(c) the Heads of Schools;

(d) the Heads of Divisions within each School;

(e) the Heads of Centres affiliated with Institutes hosted by the Faculty;

(f) the Head of Faculty Service Delivery Centre;

(g) up to two students appointed annually by the Faculty’s Student-Staff  Consultative Committee; and

(h) up to six members co-opted by the Chair to provide specialist knowledge, representation of an area/discipline or research and gender diversity.

 

3.3 Terms of Office

 Co-opted members are appointed for two years and may be reappointed for a maximum of two consecutive terms.

 

3.4 Meetings

(1) There are at least two meetings scheduled in each academic year.

(2) Where there is insufficient business to be transacted a meeting may be cancelled or if there are items which could be considered without the need to convene a meeting such items may be considered via a Circular.

(3) Meetings will also be held—

(a) within 10 working days of the service on its Pro Vice-Chancellor & Executive Dean of a requisition signed by at least three members of the Faculty Board and containing a statement of the matters to be discussed; and

(b) whenever the Pro Vice-Chancellor & Executive Dean sees fit.

(4) The agenda for a meeting is to be made available to members, as far as practicable, at least three full working days before the meeting date.

(5) The Pro Vice-Chancellor & Executive Dean, in absence, may appoint a delegate to chair meetings of the Faculty Board.

 

(6) The Faculty Board has the power to adjourn a meeting of the Faculty Board for such a period as it determines.

(7) Subject to the Statutes and regulations and to resolutions of the Senate, the Faculty Board has the power to regulate its own procedures, but where a dispute arises, the standing orders of the Senate will apply.

 

3.5 Quorum

(1) The quorum for the Faculty Board is half the current membership plus one.

(2) Where a quorum is not present, the business to be transacted by the Faculty Board may, at the Chair's discretion, be:

(a) subsequently circularised to members for resolution; or

(b) included in the agenda for the next meeting of the Faculty Board or the Faculty.

 

3.6 Decisions

(1) All questions which come before the Board are to be decided by a majority of the members present and voting.

(2) Each member present has one ordinary vote.

(3) The Chair of the meeting has one ordinary vote and a casting vote.

 

3.7 Standing Committees of Faculty Board

The standing committees of the Faculty Board are the:

(1) Teaching and Learning Committee;

(2) Board of Examiners; and

(3) Research Committee

3.8 Decision making map

A decision-making map illustrating where the Faculty Board's business comes from and where its recommendations or decisions go is available on the web.

3.9 Communication map

A communications map illustrating where information comes to the Faculty Board from and which committees or groups need to be informed of the Faculty Board's decisions is available on the web.

 

Approving Body

Academic Board

Date of Approval

15 March 2017

Faculty Board Standing Committees:

Faculty Committees operate in accordance with the University Principles and Rules for the Operation of Committees. Members must act in accordance with the University Committee Members' Code of Conduct.

Faculty of

Health and Medical Sciences

 

Name of Committee

Teaching and Learning Committee

1. Position

The Teaching and Learning Committee is a standing committee of the Faculty Board of the Faculty of Health and Medical Sciences.

2. Role statement

(1) The role of the Committee is to—

(a) advise the Pro Vice-Chancellor & Executive Dean and Faculty Board on:

(i) all matters relating to course administration, learning and teaching, pedagogy and accreditation requirements;

(ii) the enhancement of teaching quality and student experience in the Faculty courses and units;

(iii) quality assurance issues in relation to curriculum design, development and management, and teaching;

(iv) resourcing issues relating to teaching and teaching methods;

(v) means of encouraging and rewarding high quality learning and teaching;

(vi) other education related matters of significance referred to them by the Faculty;

(b) ensure and recommend that the best teaching and learning practices and procedures, including assessment, evaluation and the use of technology are adopted by the Schools and are consistent with relevant University policies;

(c) ensure that student views on their teaching experiences are considered, communicated and responded to as required;

(d) provide coursework curriculum development advice to schools in accordance with relevant University policies;

(e) consider and make recommendations to the relevant University Committee regarding the introduction of, changes to and rescission of majors and postgraduate coursework courses;

(f) review, as directed by the Pro Vice-Chancellor & Executive Dean, any aspect of undergraduate and postgraduate coursework courses offered by the Faculty; and

(g) consider and make recommendations to the relevant University Committee on matters relating to international agreements, including student exchange and articulation agreements; and

(h) provide an annual report to the Faculty Board.

 

3. Membership details

(1) The Committee comprises:

(a) the Associate Dean (Teaching & Learning) as Chair;

(b) the Pro Vice-Chancellor & Executive Dean;

(c) the Chairs of School Teaching and Learning Committees or nominees;

(d) the Head of Faculty Service Delivery Centre or nominee;

(e) the Student Experience Manager;

(f) the Planning Manager;

(g) the Academic Services Manager;

(h) One undergraduate student appointed annually by the Faculty’s Student-Staff  Consultative Committee;

(i) Two postgraduate coursework students appointed annually by the Faculty’s Student-Staff  Consultative Committee;

(j) One HDR student appointed annually by the Faculty’s Student-Staff  Consultative Committee; and

(k) up to four members co-opted by the Chair to provide balance, expertise and diversity.

 

3.1. Terms of Office

Co-opted members are appointed for two years and may be reappointed for a maximum of two consecutive terms.

 

4. Quorum

The quorum for the Committee is half the current membership plus one.

 

5. Decisions

(1) All questions which come before the Committee are to be decided by a majority of the members present and voting.

(2) Each member present has one ordinary vote.

(3) The Chair of the meeting has one ordinary vote and a casting vote.

 

6. Frequency of meetings

The Committee meets monthly.

 

7. Delegation

(1) The Chair may appoint a Deputy Chair from among the members to perform essential duties under delegated authority.

(2) The Committee has delegated authority to the Chair/Associate Dean (Teaching and Learning) to approve and / or recommend to the University, where relevant:

(a) minor curriculum changes to Cycle 1 and Cycle 2 courses, including units that have no impact on structures or unit sequence, in accordance with relevant University policies;

(b) the establishment, amendment and rescission of international agreements, including student exchange and articulation agreements;

(c) the establishment, amendment, rescission and awarding of prizes;

(d) the establishment, amendment, rescission and awarding of coursework scholarships; and

(e) undergraduate and postgraduate coursework admissions.

 

8.1. Decision making map

A decision-making map illustrating where the Teaching and Learning Committee's business comes from and where its recommendations or decisions go is available on the web.

8.2. Communication map

A communications map illustrating where information comes to the Teaching and Learning Committee from and which committees or groups need to be informed of the Teaching and Learning Committee's decisions is available on the web.

 

Approving Body

Academic Board

Date of Approval

15 March 2017

 

Faculty Committees operate in accordance with the University Principles and Rules for the Operation of Committees. Members must act in accordance with the University Committee Members' Code of Conduct.

Faculty of

Health and Medical Sciences

 

Name of Committee

Board of Examiners

 

1. Position

The Board of Examiners is a standing committee of the Faculty Board of the Faculty of Health and Medical Sciences.

 

2. Role statement

(1) The role of the Board is to—

(a) make decisions on, confirm and report on students' examination results for units in accordance with the University policy on Assessment;

(b) authorise the granting of supplementary assessment opportunities where permitted by University policy; and

(c) determine students' academic progress status and sanctions in accordance with relevant University policy and relevant course rules;

(d) make decisions on award of honours, and prize winners in accordance with relevant University policy.

3. Membership details

(1) The Board comprises:

(a) the Pro Vice-Chancellor & Executive Dean as Chair;

(b) the Associate Dean (Teaching & Learning);

(c) the Chairs of School Teaching and Learning Committees, or nominees;

(d) the Manager (Student Experience);

(e) other representatives, as invitees and as required by the Chair.

 

4. Quorum

The quorum for the Board is half the current membership listed in clause 3 (1) (a) – (d) plus one.

 

5. Decisions

(1) All questions which come before the Board are to be decided by a majority of the members listed in clauses 3(1)(a) – (d) present and voting.

(2) Each of the members listed in clauses 3(1)(a) – (d) and present has one ordinary vote.

(3) The Chair of the meeting has one ordinary vote and a casting vote.

 

6. Frequency of meetings

The Board meets as and when required, but at least once each year.

 

7. Delegation

The Chair may appoint a Deputy Chair from among the members to perform essential duties under delegated authority.

8.1. Decision making map

A decision-making map illustrating where the Board of Examiners' business comes from and where its recommendations or decisions go is available on the web.

 

8.2. Communication map

A communications map illustrating where information comes to the Board of Examiners from and which committees or groups need to be informed of the Board of Examiners' decisions is available on the web.

 

Approving Body

Academic Board

Date of Approval

15 March 2017

 

Faculty Committees operate in accordance with the University Principles and Rules for the Operation of Committees. Members must act in accordance with the University Committee Members' Code of Conduct.

Faculty of

Health and Medical Sciences

 

Name of Committee

Research Committee

 

1. Position

The Research Committee is a standing committee of the Faculty Board of the Faculty of Health and Medical Sciences.

 

2. Role statement

(1) The role of the Committee is to:

(a) provide advice to the PVC & Executive Dean, develop initiatives and make recommendation where relevant to the University Research Committee on all matters related to research, research opportunities and higher degree by research training including:

(i) development of Faculty policies relating to research and research training;

(ii) the Faculty postgraduate scholarship ranking;

(iii) policy matters relating to the establishment and administration of postgraduate scholarships;

(iv) award of research grants;

(b) on recommendation of the Graduate Research Coordinators, deal with all matters relating to the admission, enrolment, supervision, conditions for candidature, and examination of candidates for higher degree courses, administered by the Faculty;

(c) liaise with relevant University Committees and other stakeholders about cross-Faculty activities, initiatives and collaborations;

(d) oversee the development and promotion of the Faculty research profile;

(e) monitor and report on School's performance against targets on research training, e.g. completion times, quality of supervision and skills acquisition of candidates; and

(f) prioritise strategic initiatives relating to research within the Faculty and the support provided to early career researchers and postgraduate students.

 

3. Membership details

(1) The Committee comprises:

(a) the Associate Dean (Research) as Chair;

(b) the Pro Vice-Chancellor & Executive Dean;

(c) the Chairs of School Research Committees or nominees;

(d) the Head of Faculty Service Delivery Centre or nominee;

(e) the Faculty Research Development Advisor;

(f) one Early Career Researcher appointed annually by the Chair;

(g) one postgraduate research student appointed annually by the Postgraduate Students’ Association;

(h) up to eight members co-opted by the Chair to provide specialist knowledge, representation of an area/discipline or research intensive staff and gender diversity.

 

3.1. Terms of Office

Co-opted members are appointed

for two years and may be reappointed for a maximum of two consecutive terms.

.

 

4. Quorum

The quorum for the Committee is half the current membership plus one.

 

5. Decisions

(1) All questions which come before the Committee are to be decided by a majority of the members present and voting.

(2) Each member present has one ordinary vote.

(3) The Chair of the meeting has one ordinary vote and a casting vote.

 

6. Frequency of meetings

The Committee meets as and when required, but at least once each year.

 

7. Delegation

(1) The Chair may appoint a Deputy Chair from among the members to perform essential duties under delegated authority.

(2) The Faculty Board has delegated authority to the Faculty Research Committee to approve, and recommend where relevant to the University:

(a) establishment, amendment, rescission and awarding of higher degree by research scholarships; and

(b) higher degree by research scholarship rankings.

(3) The Faculty Research Committee may delegate some of these functions to a sub-Committee which will report to the Faculty Research Committee.

 

8.1. Decision making map

A decision-making map illustrating where the Research Committee's business comes from and where its recommendations or decisions go is available on the web

8.2. Communication map

A communications map illustrating where information comes to the Research Committee comes from and which committees or groups need to be informed of the Research Committee's decisions is available on the web.

Approving Body

Academic Board

Date of Approval

15 March 2017