Governance

Affiliated societies membership

12.1 Membership

12.1.1 The following are entitled to become a member of an affiliated society:

(a) any student of the Universityan ordinary member;

(b) an associate member;

(c) an honorary life associate;

(d) a member of the Senate; and

(e) staff of the University.

12.1.2 A minimum of half of the executive officers of each affiliated society must be ordinary members.

12.1.3 An affiliated society may elect to make a person who is or has been a member (under Regulation 12.1.1) an honorary life member or associate member of the affiliated society.

12.1.4 An honorary life member or associate member of an affiliated society may not hold an executive officer position nor exercise a vote.

12.1.5 Subject to these regulations, an affiliated society must not discriminate against potential members who satisfy the requirements in Regulation 12.1.1, with the exception of faculty societies.

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12.2 General Regulations

12.2.1 The Guild is only represented in sporting or other competitive activities by an affiliated society where—

(a) the relevant subsidiary council has consented to such representation; and

(b) those seeking to represent the Guild are members of that affiliated society.

12.2.2 Any person who participates in a sporting or non-sporting competition (other than intramural competitions) conducted by an affiliated society is deemed to be representing the Guild if such activity is—

(a) an inter-university competition; or

(b) in such other cases as the relevant subsidiary council may determine from time to time.

12.2.3 All affiliated societies must comply with the rules of the subsidiary council to which they are affiliated and the rules of the Guild included in the Guild Statute Book.

12.2.4 The executive officers and members of an affiliated society are jointly and severally responsible for compliance of their affiliated society with Regulation 12.2.3 and are liable for any non-compliance.

12.2.5 The affairs of all affiliated societies are conducted in accordance with the constitution and rules of the affiliated society and are subject to—

(a) the rules of the Guild included in the Guild Statute Book; and

(b) any resolution passed by the Guild Council or any subsidiary council to which the society is affiliated.

12.2.6 The Guild Council may suspend the rights and privileges attached to affiliation to a subsidiary council of an affiliated society for any period where that affiliated society has not complied with—

(a) the rules of the Guild included in the Guild Statute Book;

(b) the terms of any resolution passed by the Guild Council or any subsidiary council to which the affiliated society is affiliated; or

(c) any authorised requirements of the Strategic Resources Committee.

12.2.7 An affiliated society may be disaffiliated by the relevant subsidiary council where the society—

(a) persistently breaches the rules of the Guild included in the Guild Statute Book which relate to its affiliation; or

(b) is repeatedly non-compliant with the terms of any resolution passed by the Guild Council or its subsidiary council, provided that the ordinary general meeting of the Guild Council immediately following a disaffiliation may reverse such a decision.

12.2.8 A University society may withdraw from affiliation with a subsidiary council upon the—

(a) University society submitting a recommendation to the relevant subsidiary council that has been approved by two successive general meetings of the University society, where such meetings are held at intervals of not less than one month; and

(b) relevant subsidiary council approving the request in (a).

12.2.9 An affiliated society may make rules for the proper conduct of its affairs and for the control of its property and any property of the Guild that the affiliated society controls.

12.2.10 Rules made by an affiliated society must be approved by the relevant subsidiary council.

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