Governance

Miscellaneous

26.1 General Regulations

26.1.1 Any officer of the Guild may require a declaration to be included with any statement or certificate in connection with—

(a) the membership, financial affairs and property of the Guild or of any subsidiary council;

(b) the registration, affiliation, membership activities, financial affairs and property of University societies;

(c) any election or referendum conducted by the Guild;

(d) the authenticity of any document or a copy or extract of a document;

(e) any alleged breach of a provision included in the Guild Statute Book;

(f) any damage to, or unauthorised interference with, the building, furniture, fittings and chattels of the Guild or of the University;

(g) lost property;

(h) appeals against decisions of the Discipline Committee or any other disciplinary body of the Guild; and

(i) the preparation of annual reports.

26.1.2 Declarations required under Regulation 26.1 must conclude with the following words: 'and I make this declaration in virtue of the provisions included in the Guild Statute Book relating to the making of declarations whereby any person who makes a false declaration renders himself liable to be fined a sum not exceeding $50 and to be recommended for expulsion from the University.'

26.1.3 Declarations required under Regulation 26.1 must be signed by the person making it and by one other person as an attesting witness.

26.1.4 Declarations required under Regulation 26.1 at contain any false or untrue statement will render the person making the declaration liable to the penalties listed in Chapter 16.

26.1.5 Whenever these Regulations provide that notice of a specified number of days must be given for any purpose, the specified number of days must be during an academic term unless a contrary intention is stated in these Regulations.

26.1.6 Recommendations to delegates to the following NUS National Conference must, where possible, be considered by the retiring Guild Council and must, where possible, be reconsidered at the first meeting of the constituted Guild Council in each year.

26.1.7 The Guild's nominees on the Academic Board in any one year must be— 

(a) the Guild President and Senate Representative;

(b) the President of the Education Council;

(c) the President of the Postgraduate Students Association;

(d) one nominee of the Postgraduate Students Association;

(e) two members of the Guild Council; and

(f) the Immediate Past President of the Education Council, provided that they remain a student and a member of the Guild and do not hold another position on the Academic Board and are willing and able to act.

26.1.8 If the Immediate Past President of the Education Council is not eligible in terms of Regulation 26.1.7(f), the Guild Council must appoint a replacement for the term or the remainder of the term as the case may be.

26.1.9 Any University club or society or any committee of the Guild which intends to conduct a public appeal for funds, must apply to the Guild Executive at least one week before the date on which it intends to hold the collection.

26.1.10 Standing invitees of any committee or council need not be a member of the Guild and must—

(a) endeavour to attend all meetings;

(b) have the right to speak;

(c) have the right to move motions;

(d) have no voting rights; and

(e) not be counted when ascertaining quorum.

26.1.11 When an Immediate Past President to Guild Council or a subsidiary Council is a standing invitee they must—

(a) endeavour to attend all meetings;

(b) have the right to speak;

(c) have no voting rights; and,

(d) not be counted when ascertaining quorum.

26.1.12 Racist or sexist language must not be used in any communication, publication, advertising or like message of the Guild Council.

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