Guild Council

  1. 3.1   General Regulations
  2. 3.2   Guild policy
  3. 3.3   Guild Council meetings
  4. 3.4   Proxies
  5. 3.5   Minutes
  6. 3.6   Guild Executive
  7. 3.7   Guild powers
  8. 3.8   Quorum
  9. 3.9   Frequency of meetings
  10. 3.10  General Regulations

3.1 General Regulations

3.1.1 The governing authority of the Guild is the Guild Council.

3.1.2 The Guild Council comprises:

(a) the Guild President and Senate Representative;

(b) the General Secretary;

(c) the President of Societies Council;

(d) the President of Education Council;

(e) the President of Public Affairs Council;

(f) the Women's Affairs Officer; and

(g) the President of the Postgraduate Students' Association;

(h) the Director of the International Student Service;

(i) the Aboriginal and Torres Strait Islander Students' Officer; and

(j) 13 ordinary Guild Council members.

3.1.3 The non-voting membership of Guild Council comprises:

(a) the Environment Officer;

(b) the Queer Officers;

(c) the President of the Residential Students' Department;

(d) the Sports Representative; and

(e) the Welfare Officer.

3.1.4 The following are standing invitees to meetings of Guild Council:

(a) the Immediate Past President (excluding an Acting President appointed under these Regulations); and

(b) the Student Senate Representative.

3.1.5 Any proposed changes to the voting membership of Guild Council must be—

(a) approved and passed by a simple majority of Guild Council; and

(b) referred to either a general meeting or a referendum and passed by a simple majority, before being adopted by the Guild.

3.1.6 Any proposed changes to the voting membership of Guild Council that are approved and passed in accordance with Regulation 3.1.5 will take effect from the 1 December following the approval of the changes.

3.1.7 All members of Guild Council retire from membership and vacate their official position on 30 November in each year.

3.1.8 The Guild Council has the power to declare vacant (by a simple majority of votes) the position of any member of the Guild Council who has been absent without apology for two consecutive Guild Council meetings or without leave of absence granted on the motion of the Guild Council.

3.1.9 Any member of the Guild Council whose position is declared vacant under Regulation 3.1.8 is not eligible for membership of the Guild Council until after the expiration of one year from the date on which their position was declared vacant by the Guild Council.

3.1.10 Any member or standing invitee of the Guild Council (other than the Immediate Past President) may resign his or her position by giving written notice to the General Secretary of their intention to resign and their resignation will take effect upon the date of its acceptance by the Guild Council.

3.1.11 No member of Guild Council who resigns his or her position under Regulation 3.1.10 may stand for election to that same position in a subsequent Guild election.

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3.2 Guild policy

3.2.1 The policies of the Guild are made by the Guild Council.

3.2.2 Guild Council may adopt (by a simple majority) policy on any issue that is covered by Clauses 2 and 3 of Statute 20—'The Objects of the Guild'.

3.2.3 Policy enacted under these Regulations remains in force until it is specifically rescinded or amended by resolution of Guild Council.

3.2.4 Policies passed by the Guild Council do not automatically lapse on 30 November in any year.

3.2.5 Amendments to Regulations 3.2.1, 3.2.2, 3.10.2, 3.10.3 and 3.10.4 must receive the approval of a majority of ordinary members present and voting before coming into effect.

3.2.6 The Standing Orders of the Guild shall be rules made by Guild Council to govern the conduct of meetings, and shall be kept by the Guild General Secretary.

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3.3 Guild Council meetings

3.3.1 Ordinary Meetings One ordinary general meeting of the Guild Council is held monthly from February to December inclusive. A schedule of ordinary meetings of Guild Council is set in December for the following year. The first meeting of the reconstituted Guild Council in each year is held within the first two weeks of December and at least seven working days' notice of the meeting is given.

3.3.2 Special meetings Special meetings of the Guild Council are held from time to time as the Guild Council or the Executive chooses or within 10 days of the receipt by the Guild General Secretary of a written request for a special meeting of the Guild Council signed by three Guild Councillors. At least three University working days' notice of every special meeting of the Guild Council must be given to all Guild Councillors unless they agree to accept a lesser period of notice. A petition in writing may be made by a minimum of seven Guild Councillors to the Guild General Secretary stating that a special meeting will not be held on the date specified in the original notice of special meeting but will be held seven days after that date. If such a petition is received by the Guild General Secretary, the Guild General Secretary will promptly circulate an amended notice of the special meeting to all Guild Councillors advising of the revised date.

3.3.3 All meetings A meeting of Guild Council will not be held on the same calendar date as an ordinary meeting of the Senate, Academic Board or Academic Council of the University. A quorum for a meeting of the Guild Council is one half of the voting membership, at least two of whom must be members of the Guild Executive. The Guild Council may from time to time adjourn any meeting or debate to a future sitting. Subject to these Regulations, all meetings of the Guild Council are conducted in accordance with the procedure set out in the standing orders of the councils of the Guild. No proceedings of any Guild Council meeting are invalidated solely by reason of:

(a) any defect in the election or appointment of any of its members;

(b) there being any vacancy in the membership of the Guild Council at the time of such proceedings; or

(c) any person having failed to receive proper notice of the meeting.

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3.4 Proxies

3.4.1 A Guild Councillor who is unable to attend a Guild Council meeting may assign proxy voting rights to another ordinary member.

3.4.2 Proxy votes must be in writing and signed and dated by the Guild Councillor who is assigning proxy voting rights.

3.4.3 An ordinary member may not hold proxy voting rights on behalf of a particular Guild Councillor more than once in any calendar year.

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3.5 Minutes

3.5.1 On the first University working day following a Guild Council meeting, the General Secretary will compile a record of all resolutions passed and distribute them to the Guild Councillors and subsidiary council executive members.

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3.6 Guild Executive

3.6.1 The Guild Executive comprises:

(a) the President;

(b) the Vice-President;

(c) the General Secretary; and

(d) the Chair of Guild Council.

3.6.2 The Guild Executive may, in any provision included in the Guild Statute Book, be referred to as the Guild Executive.

3.6.3 No person who is an undischarged bankrupt or has their affairs under liquidation by arrangement with their creditors is capable of being or continuing to be a member of the Guild Executive.

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3.7 Guild powers

3.7.1 The Guild Executive will determine any matters referred to it by the Guild Council and all matters which cannot reasonably be deferred until the following meeting of the Guild Council or the Guild Strategic Resources Committee.

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3.8 Quorum

3.8.1 The quorum for a meeting of the Guild Executive is three.

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3.9 Frequency of meetings

3.9.1 The Guild Executive will meet at such times and places as the President may from time to time decide.

3.9.2 The Executive is responsible for the timely circulation of the agenda for all Guild Council meetings.

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3.10 General Regulations

3.10.1 Where the Regulations require a matter to be dealt with by any subsidiary body or committee of the Guild, and where such a matter cannot be reasonably deferred until the next meeting of such a body or committee, the Guild Executive may determine the matter.

3.10.2 The Guild Executive may determine an interim policy where no policy of Guild Council exists.

3.10.3 Any interim policy determined by the Guild Executive will automatically lapse upon the date of the next Guild Council meeting unless the interim policy is specifically ratified by that meeting of Guild Council.

3.10.4 Lapsed interim policy will not be readopted by the Guild Executive, either in style or substance.

3.10.5 The Guild Executive must, on recommendation of Guild Education Council, determine the allocation and distribution of annual grant monies to the faculty societies.

3.10.6 The Guild Executive may, during any year, decide to conduct the annual University Procession ('Prosh'), and will appoint one or more directors for this purpose together with—

(a) a committee to assist the director or directors of Prosh in the organisation and running of Prosh; and

(b) an editor of the Prosh newspaper.

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