Governance

Guild committees

  1. 6.1   General Regulations
  2. 6.2   Role of the Chair of a Guild Committee
  3. 6.3   Role of an Executive Officer of a Guild Committee
  4. 6.4   Structure of Guild Committees
  5. 6.5   Strategic Resources Committee
  6. 6.6   Executive Management Committee
  7. 6.7   Catering & Tavern Committee
  8. 6.8   Student Services Committee
  9. 6.9   Media Policy & Pelican
  10. 6.10   Corporate Services Committee
  11. 6.11   Governance Committee
  12. 6.12   Welfare & Advocacy Committee
  13. 6.13   Equity & Diversity Committee
  14. 6.14   Volunteering & Community Engagement
  15. 6.15   Standing Commmittee

6.1 General Regulations

6.1.1 Unless otherwise mandated by these Regulations, the officers and members of all Guild committees created by these Regulations are elected by the Guild Council by proportional representation at the first Guild Council meeting in December each year.

6.1.2 Unless otherwise mandated by these Regulations, the executive officer of each Guild committee is elected from amongst the Guild Councillors.

6.1.3 All officers and members of Guild committees will retire from office in each year on the same day that the Guild Council retires.

6.1.4 The holders of all positions for ordinary members on all Guild committees are elected by proportional representation at the March Guild Council meeting in each year.

6.1.5 All positions for ordinary members on all Guild committees are advertised on the official Guild notice board and in the Silver Guilder for at least ten University working days prior to the March Guild Council meeting.

6.1.6 Subject to the contrary directions of the Guild Council, the executive officer of a Guild committee, or if there is no executive officer, the chair, will call all meetings of that particular Guild committee and will determine the times and places of such meetings.

6.1.7 Subject to Regulation 6.2, a decision of a Guild committee must be passed by a simple majority of those present at the meeting.

6.1.8 Except as otherwise provided in these Regulations, the quorum for any meeting of a Guild committee is one-third of the total members of that Guild committee.

6.1.9 If the members are not unanimous upon any question put before the Guild committee at a meeting, the dissenting members may state their views to the Guild Council in a minority report.

6.1.10 The Guild Council may at any time declare vacant the position of any member of a Guild committee other than an ex officio member.

6.1.11 The Guild Council will fill all casual vacancies in the membership of any Guild committee.

6.1.12 The Guild Council has the power to create select committees.

6.1.13 The President is an ex officio member of all select committees.

6.1.14 The Regulations relating to Guild committees apply to select committees created by the Guild Council.

6.1.15 Minutes of Guild committees are passed to the Guild Secretary for inclusion in the following Guild Council meeting agenda.

6.1.16 After the minutes are ratified, all resolutions of the Guild Executive, the Guild Council and subsidiary councils are recorded in a book which is kept by Guild Administration for reference.

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6.2 Role of the Chair of a Guild Committee

6.2.1 The chair of the meeting has an ordinary vote and a casting vote.

6.2.2 Except as otherwise provided in these Regulations, the chair of each Guild committee will present an annual report to the Guild Council meeting held in November on the activities undertaken by the Guild committee of which they are chair during the year.

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6.3 Role of an Executive Officer of a Guild Committee

6.3.1 The role of an executive officer of a Guild committee is to:

(a) keep the minutes of all proceedings of a Guild committee;

(b) ensure that the minutes of the Guild committee are distributed to all members, and to the Guild Councillors, as soon as practicable after each meeting;

(c) carry out the instructions of the Guild committee (subject to the authority of the Guild Council); and

(d) distribute minutes to the Executive Management Committee and communicate any issues or feedback from the Executive Management Committee to the committee.

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6.4 Structure of Guild Committees

6.4.1 The Strategic Resources Committee reports directly to Guild Council and is not required to report to any other committees.

6.4.2 The Executive Management Committee reports directly to Guild Council and works to ensure that the committee system functions effectively, efficiently and in accordance with these regulations.

6.4.3 The following three strategic management committees, one for each division of the Guild, oversee the Guild's Operational Priorities Plan and provide strategic and policy input on the activities of the Guild:

(a) the Catering & Tavern Committee;

(b) the Student Services Committee; and

(c) the Corporate Services Committee.

6.4.4 The following Guild Council committees work to ensure the effective governance of the Guild's activities:

(a) the Welfare & Advocacy Committee;

(b) the Governance Committee;

(c) the Equity & Diversity Committee; and

(d) the Volunteering & Community Engagement Committee.

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6.5 Strategic Resources Committee

6.5.1 Role

6.5.1.1 Subject to the authority of the Guild Council, the role of the Strategic Resources Committee is to:

(a) oversee the development of a provisional budget to be proposed to the Guild Council Budget Meeting in December of each year;

(b) undertake a mid-year review of the Guild budget in July of each year;

(c) control and manage the buildings occupied or controlled by the Guild;

(d) control and manage, maintain and preserve the furniture and fittings, equipment and chattels owned, leased and used by the Guild;

(e) control and manage the commercial operations of the Guild, including Guild Catering outlets and the Tavern;

(f) pursue strategies to reduce reliance on income received through the University;

(g) set a scale of charges for the hire of available rooms in Guild buildings (unless otherwise specified in these Regulations);

(h) manage the safekeeping and collection procedures of the Guild Art Collection, and manage the implementation of the Guild Art Collection Policy; and

(i) such other matters as Guild Council may from time to time direct.

6.5.2 Powers

6.5.2.1 The Strategic Resources Committee has the power to make rules for the proper conduct of its affairs.

6.5.2.2 The Strategic Resources Committee has the power to create working groups as it sees fit.

6.5.3 Membership

6.5.3.1 The Strategic Resources Committee comprises:

(a) the President;

(b) the Treasurer;

(c) the Vice-President;

(d) the Secretary;

(e) the President of the Postgraduate Students' Association; and

(f) two Guild Councillors, at least one of whom must be a female.

6.5.3.2 The following are standing invitees to meetings of the committee:

(a) the Managing Director;

(b) the Management Accountant;

(c) the Catering Director;

(d) the Director of Corporate and Student Services; and

(e) two persons co-opted at the discretion of the Guild Council.

6.5.3.3 The chair of the Strategic Resources Committee is the Guild President or, if the President so elects, the Guild Treasurer.

6.5.3.4 A person who is an undischarged bankrupt or has their affairs under liquidation by arrangement with their creditors is not permitted to be, or to continue to be, a member of the Strategic Resources Committee.

6.5.3.5 The Executive Officer of the Strategic Resources Committee is the Managing Director or, if the Managing Director so elects, the Management Accountant.

6.5.3.6 The President of the Guild is an ex-officio member of all working groups of the Strategic Resources Committee.

6.5.3.7 The Strategic Resources Committee provides the Guild Council with details of the membership and the minutes of any of its working groups.

6.5.4 Quorum

6.5.4.1 The quorum for a meeting of the Strategic Resources Committee is three.

6.5.5 General Regulations

6.5.5.1 A complete inventory of all property of the Guild is kept in the office of the Management Accountant.

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6.6 Executive Management Committee

6.6.1 Role

6.6.1.1 Subject to these Regulations and the directions of the Guild Council, the role of the Executive Management Committee is to:

(a) review reports and minutes from each Committee (with the exception of the Strategic Resources Committee) and prepare motions and recommendations for Guild Council where required;

(b) ensure the effective and efficient conduct of the committee system by reviewing committee business and the activities of any working groups created by committees;

(c) manage the Directors of the Guild and oversee the implementation of the Guild's Operational Priorities Plan; and

(d) deal with any management issues presented by the Directors.

6.6.2 Powers

6.6.2.1 The Executive Management Committee has the power to make rules for the proper conduct of its affairs.

6.6.2.2 The Executive Management Committee has the power to create working groups as it sees fit.

6.6.3 Membership

6.6.3.1 The Executive Management Committee comprises:

(a) the President as Chair;

(b) the Vice-President;

(c) the Treasurer;

(d) the Secretary; and

(e) the President of the Postgraduate Students' Association.

6.6.3.2 The following are standing invitees to the Executive Management Committee:

(a) the Managing Director;

(b) the Director of Corporate and Student Services;

(c) the Catering Director; and

(d) the Human Resources Officer.

6.6.3.3 The Managing Director is the Executive Officer of the Executive Management Committee.

6.6.4 Quorum

6.6.4.1 The quorum for a meeting of the Executive Management Committee is three.

6.6.5 Frequency of meetings

6.6.5.1 The Executive Management Committee meets on a fortnightly basis during all calendar months except for January.

6.6.5.2 No notice is required for an Executive Management Committee meeting.

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6.7 Catering & Tavern Committee

6.7.1 Role

6.7.1.1 Subject to directions of the Guild Council, the role of the Catering & Tavern Committee is to:

(a) report to the Guild Council on ways to improve the catering and tavern services provided by the Guild;

(b) control and manage the catering facilities owned, occupied or controlled by the Guild;

(c) control, manage, maintain and preserve the furniture, fittings, goods and chattels connected to the catering facilities owned, leased and used by the Guild;

(d) review the operations of the Catering & Tavern division and report as required to the Personnel Board and the Strategic Resources Committee;

(e) address any criticisms of the catering and tavern operations of the Guild;

(f) advise the Strategic Resources Committee on all matters relating to structural alterations and additions to all catering and tavern facilities;

(g) for the purposes of (f), obtain any plans, drawings, reports and expert advice as it considers necessary;

(h) recommend to the Strategic Resources Committee the scale of charges to apply to the goods and services that the catering and tavern operations of the Guild provide; and

(i) recommend to the Strategic Resources Committee an annual budget for the catering and tavern operations of the Guild.

6.7.2 Powers

6.7.2.1 The Catering & Tavern Committee has the power to recommend to the Guild Council for approval any rules necessary for the proper conduct of its role.

6.7.2.2 Rules and regulations made under Regulation 6.7.2.1 regarding the proper administration of the Tavern are subject to the approval of Guild Council and the laws, regulations and By-Laws under which the Tavern operates.

6.7.2.3 Rules approved by Guild Council under Regulation 6.7.2.1 are included in the Guild Statute Book.

6.7.2.4 The Catering & Tavern Committee has the power to create working groups subject to ratification by the Executive Management Committee.

6.7.3 Membership

6.7.3.1 The Catering & Tavern Committee comprises:

(a) the President;

(b) a member of Guild Executive nominated by the President;

(c) three Guild Councillors, at least one of whom must be female; and

(d) three ordinary non-Councillor members, at least one of whom must be female.

6.7.3.2 The following are standing invitees to meetings of the committee:

(a) the Catering Director;

(b) the Commercial Operations Manager;

(c) the Manager of Memberships & Communications; and

(d) up to two members co-opted at the discretion of the Guild Council.

6.7.3.3 The chair of the Catering & Tavern Committee is elected by Guild Council at the December Guild Council meeting of each year from among its membership.

6.7.3.4 The Catering Director is the Executive Officer of the Catering Committee.

6.7.3.5 If the positions referred to as standing invitees of the Committee do not exist, then the person occupying the nearest equivalent position is invited to attend the Catering & Tavern Committee meeting.

6.7.3.6 In relation to Regulation 6.7.3.5, the nearest equivalent position is determined by the Personnel Board (as set out in the Guild Enterprise Bargaining Agreement) in its absolute discretion.

6.7.4 Quorum

6.7.4.1 The quorum for a meeting of the Catering & Tavern Committee is three.

6.7.5 Frequency of meetings

6.7.5.1 The Catering & Tavern Committee meets in every calendar month except December.

6.7.5.2 At least three University working days' notice of meetings is given to members.

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6.8 Student Services Committee

6.8.1 Role

6.8.1.1 Subject to these Regulations and the directions of the Guild Council, the role of the Student Services Committee is to:

(a) oversee the operations of the Student Services division and the implementation of relevant sections of the Guild's Operational Priorities Plan;

(b) facilitate an integrated approach to the Guild's delivery of student services through communication between various departments;

(c) report to Guild Council on ways to improve the Guild's delivery of student services, including memberships, publications, student assist, events and the Guild Volunteering Hub; and

(d) oversee the Guild's Media Policy, set out in Regulation 6.9, and the Prosh Editorial Policy set by Guild Council.

6.8.2 Powers

6.8.2.1 The Student Services Committee has the power to recommend to the Guild Council for approval any rules necessary for the proper conduct of its role.

6.8.2.2 The Student Services Committee has the power to create working groups subject to ratification by the Executive Management Committee.

6.8.3 Membership

6.8.3.1 The Student Services Committee comprises:

(a) the President;

(b) the Societies Council President, or nominee;

(c) the Education Council President, or nominee;

(d) another member of Executive nominated by the President;

(e) two members of Guild Council at least one of whom must be a female; and

(f) two ordinary non-Councillor members at least one of whom must be a female.

6.8.3.2 The following are standing invitees to meetings of the committee:

(a) the Memberships, Media and Communications Manager;

(b) the Student Assist Manager;

(c) the Events Manager;

(d) the Volunteer Hub Manager; and

(e) the Director of Corporate and Student Services.

6.8.3.3 The Director of Corporate and Student Services is the Executive Officer of the Student Services Committee.

6.8.3.4 The chair of the Student Services Committee is elected by Guild Council at the December Guild Council meeting of each year from among its membership.

6.8.3.5 If the positions referred to as standing invitees of the Committee do not exist, then the person occupying the nearest equivalent position is invited to attend the Student Services Committee.

6.8.3.6 In relation to Regulation 6.8.3.5, the nearest equivalent position is determined by the Personnel Board (as set out in the Guild Enterprise Bargaining Agreement) in its absolute discretion.

6.8.4 Quorum

6.8.4.1 The quorum for a meeting of the Student Services Committee is four, three of whom must be Guild Councillors.

6.8.5 Frequency of meetings

6.8.5.1 The Student Services Committee meets once every calendar month except January.

6.8.5.2 At least three University working days' notice of a meeting is given to members.

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6.9 Media Policy and Pelican

6.9.1 Media Policy

6.9.1.1 The Guild Media Policy is a guide for the production of publications of the Guild.

6.9.1.2 All members and employees of the Guild involved in the production of publications of the Guild must comply with the Guild Media Policy.

6.9.1.3 The Guild Media Policy includes the following matters:

(a) 'Pelican' as a student newspaper published by students for students;

(b) that the Guild condemns censorship in all areas of expression and supports freedom of speech and expression;

(c) that those criticised in any publication of the Guild have the right of reply in a publication of the Guild;

(d) that the Media Officer and Pelican Editor must:

(i) present all issues on campus in a balanced manner; and

(ii) encourage student contributions to publications of the Guild;

(e) that Pelican, the Guild diary and directory, the orientation handbook and such other publications of the Guild as the Guild Council determines, contain a disclaimer stating that the views contained in the publications are not necessarily those of the Guild or of the Guild Council;

(f) that Guild Council, individual members of Guild Council, other elected officers of the Guild and employees of the Guild will not intervene in the production of publications of the Guild except through the procedures set out in these Regulations;

(g) material will not be published in a publication of the Guild if it is found by the solicitors advising the Guild to be defamatory or in breach of anti-discrimination laws;

(h) material published in Pelican must be cited as having been written by:

(i) a student of the University who is a member of the Guild;

(ii) an employee of the Guild, the topic of their submission being relevant to the Guild's role in the University community; or

(iii) a fully identified author of the material;

(i) all decisions relating to publications and media must be made with reference to Guild policies on anti-discrimination as drafted by the Equity & Diversity Committee, and require approval by Guild Council prior to being recorded in the Guild Statute book; and

(j) such other matters as Guild Council determine from time to time.

6.9.2 Pelican Editor

6.9.2.1 In every year, the Guild Council will appoint the Pelican Editor no later than 1 November in the year prior to the term of office of the Pelican Editor.

6.9.2.2 The term of office of the Pelican Editor is from 1 February to 1 December inclusive in the year in question.

6.9.2.3 To be eligible to be appointed as Pelican Editor, a person must:

(a) be an ordinary member;

(b) not have nominated for election to any position of the Guild Council, whether that be voting or otherwise in the two years prior to the date of their potential appointment as Pelican Editor;

(c) have been an ordinary member for two years prior to the date of their potential appointment as Pelican Editor or for as long as they have been a student of the University, whichever is the shorter; and

(d) not have held the position of Pelican Editor for more than five months previously to the date of their potential appointment as Pelican Editor.

6.9.3 Pelican Editor Role

6.9.3.1 The role of the Pelican Editor is to:

(a) be responsible for all aspects of the production of Pelican except for the soliciting of advertising and associated activities;

(b) ensure that an edition of Pelican is published once a month during the University year; and

(c) ensure that each edition of Pelican complies with the Guild Media Policy.

6.9.3.2 Subject to Guild Media Policy, the Guild Council may direct, counsel or supervise the Pelican Editor in the performance of their duties.

6.9.3.3 The Pelican Editor will receive a stipend, paid fortnightly and set at $16,614 per annum for 2008, for the duration of their term.

6.9.3.4 Increases in the stipend of the Pelican Editor occur only in accordance with federal safety net increases awarded through the Industrial Relations Commission or equivalent body and only when the Guild Personnel Board has confirmed that the Industrial Relations Commission or equivalent body has approved a safety net increase.

6.9.3.5 Any increase in the stipend of the Pelican Editor will take effect in the first pay period following the decision to increase the stipend by the Industrial Relations Commission.

6.9.3.6 The Pelican Editor may resign from the position by giving two months' notice to the Guild.

6.9.3.7 Should the office of Pelican Editor become vacant, Guild Council will appoint a person to the position for the remainder of the term of office.

6.9.3.8 In circumstances where dismissal is reasonably justified, the Guild Council may dismiss the Pelican Editor by giving one month's notice of dismissal.

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6.10 Corporate Services Committee

6.10.1 Role

6.10.1.1 Subject to these Regulations and the directions of the Guild Council, the role of the Corporate Services Committee is to:

(a) oversee the operations of the Corporate Services division and the implementation of relevant sections of the Guild's Operational Priorities Plan;

(b) facilitate an integrated approach to the Guild's delivery of corporate services through communication between various departments;

(c) report to Guild Council on ways to improve the Guild's delivery of corporate services, including finance, information technology, administration, the bookshop and special projects;

(d) develop and oversee the Guild's IT strategy;

(e) ensure 'back-of-house' services support the Guild's activities in an efficient and cost-effective manner; and

(f) oversee the development of special projects, including Alumni Relations.

6.10.2 Powers

6.10.2.1 The Corporate Services Committee has the power to recommend to the Guild Council for approval any rules necessary for the proper conduct of its role.

6.10.2.2 The Corporate Services Committee has the power to create working groups subject to ratification by the Executive Management Committee.

6.10.3 Membership

6.10.3.1 The Corporate Services Committee comprises:

(a) the President;

(b) another member of Executive nominated by the President;

(c) three members of Guild Council at least one of whom must be a female;

(d) two ordinary non-Councillor members at least one of whom must be a female.

6.10.3.2 The following are standing invitees to meetings of the committee:

(a) the Business Support Officer (administration);

(b) the ICT Administrator;

(c) the Management Accountant;

(d) the Second-Hand Bookshop Manager;

(e) any projects based staff, including the Business Manager; and

(f) the Director of Corporate and Student Services.

6.10.3.3 The Executive Officer of the Student Services Committee is the Director of Corporate and Student Services or, if the Director so elects, the Management Accountant.

6.10.3.4 In the event that at any time the positions of any of the permanent Guild staff positions, that are specified as standing invitees of the Corporate Services Committee do not exist, then the person occupying the nearest equivalent position is invited to attend the Corporate Services Committee.

6.10.3.5 The chair of the Corporate Services Committee is elected by Guild Council at the December Guild Council meeting of each year from among its membership.

6.10.3.6 In relation to Regulation 6.10.3.4, the nearest equivalent position is determined by the Personnel Board (as set out in the Guild Enterprise Bargaining Agreement) in its absolute discretion.

6.10.4 Quorum

6.10.4.1 The quorum for a meeting of the Student Services Committee is four, three of whom must be members of Guild Council.

6.10.5 Frequency of meetings

6.10.5.1 The Student Services Committee meets once every calendar month.

6.10.5.2 At least three University working days' notice of a meeting is given to members.

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6.11 Governance Committee

6.11.1 Role

6.11.1.1 The role of the Governance Committee is to:

(a) draft all proposed amendments or additions to the provisions included in the Guild Statute Book;

(b) consider and report to the Guild Council on proposed amendments or additions to the provisions included in the Guild Statute Book; and

(c) as and when requested by Guild Council or any other bodies, interpret all the provisions included in the Guild Statute Book.

(d) provide recommendations to Guild Council for the creation of, and alterations to the Guild's Policy on Discipline;

(e) make policies relating to governance and accountability, including transparent decision making and appropriate record keeping;

(f) conduct a mid-year review each calendar year and provide a report to Council on ways to improve governance and accountability; and

(g) ensure that Guild Council appropriately discharges all of its statutory obligations, including but not limited to obligations under the Higher Education Support Act 2003 (Cth) and regulations made under the Act.

6.11.2 Membership

6.11.2.1 The Governance Committee comprises:

(a) the Chair of the Guild Council and Governance Committee;

(b) the President;

(c) three Guild Councillors, at least one of whom must be a female; and

(d) three Ordinary non-Councillor members, at least one of whom must be a female.

6.11.3 Frequency of meetings

6.11.3.1 At least three University working days' notice of a meeting is given to members.

6.11.4 General Regulations

6.11.4.1 Any person affected by an interpretation of the Governance Committee may appeal to the Guild Council within fourteen days of the date of any interpretation.

6.11.4.2 Any person affected by an interpretation of the Governance Committee relating to Statute 20 may appeal directly to the Senate in accordance with any procedure that the Senate decides and advises.

6.11.4.3 All decisions upon questions of interpretation determined by the Governance Committee are recorded in an appendix to the Guild Statute Book and are followed as precedents.

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6.12 Welfare & Advocacy Committee

6.12.1 Role

6.12.1.1 Subject to these Regulations and the directions of the Guild Council, the role of the Welfare & Advocacy Committee is to:

(a) oversee the welfare activities and campaigns of the Guild;

(b) liaise, where appropriate, with the Student Assist Team and Guild Departments; and

(c) develop policies and initiatives to advance the interests of students with respect to a range of matters, including but not limited to:

(i) the mental and physical wellbeing of students;

(ii) the development of career pathways for students aligned with their degree programs;

(iii) access to transport facilities including parking, public transport and end-of-trip facilities for students cycling to and from campus;

(iv) access to Government student income support programs; and

(v) the barriers to successful academic progress created by disadvantage or misfortune.

6.12.2 Membership

6.12.2.1 The Welfare & Advocacy Committee comprises:

(a) the Guild Welfare Officer;

(b) the President;

(c) the Education Council President or nominee;

(d) three Guild Councillors, one of whom must be female; and

(e) two ordinary members, at least one of whom must be female.

6.12.2.2 The following are standing invitees to the Welfare & Advocacy Committee:

(a) the Research Officer or, if there is no such position, the member of the Student Assist team given responsibility for research;

(b) the Student Assist Manager; and

(c) at the Chair's discretion, a staff member from UWA Student Services with responsibilities aligned to the role of the Welfare & Advocacy Committee.

6.12.2.3 The Executive Officer of the Welfare & Advocacy Committee is the Research Officer or, if there is no such position, the member of the Student Assist team given responsibility for research.

6.12.2.4 The chair of the Welfare & Advocacy Committee is elected by Guild Council at the December Guild Council meeting of each year from among its membership.

6.12.2.5 If the positions referred to as standing invitees of the Committee do not exist, then the person occupying the nearest equivalent position is invited to attend the Welfare & Advocacy Committee.

6.12.2.6 In relation to Regulation 6.12.2.5, the nearest equivalent position is determined by the Personnel Board (as set out in the Guild Enterprise Bargaining Agreement) in its absolute discretion.

6.12.3 Quorum

6.12.3.1 The quorum for a meeting of the Welfare & Advocacy Committee is three, two of whom must be Guild Councillors.

6.12.4 Frequency of Meetings

6.12.4.1 The Welfare & Advocacy Committee meets once every calendar month except for the month of January.

6.12.4.2 At least three University working days' notice of a meeting is given to members.

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6.13 Equity & Diversity Committee

6.13.1 Role

6.13.1.1 Subject to these Regulations and the directions of the Guild Council, the role of the Equity & Diversity Committee is to create and review policies and initiatives to achieve the following outcomes:

(a) the advancement of equity and diversity within the Guild and the University;

(b) the promotion and celebration of Indigenous culture;

(c) ensuring Guild Council represents the full diversity of the student community; and

(d) assisting UWA students in overcoming adversity caused by race, ethnicity, gender, sexual orientation or mental or physical disability.

6.13.2 Membership

6.13.2.1 The Equity & Diversity Committee comprises:

(a) the President;

(b) the Womens' Officer;

(c) the Queer Officer/s;

(d) the Aboriginal and Torres Strait Islander Students' Officer;

(e) the International Students' Service Director or nominee;

(f) the Postgraduate Students' Association President or nominee;

(g) one member of Guild Council; and

(h) two ordinary members, at least one of whom must be a female.

6.13.2.2 The committee has the discretion to co-opt further members to the committee if it believes that doing so would make the committee substantially more representative of disadvantaged students.

6.13.2.3 The following are standing invitees to the Equity & Diversity Committee:

(a) the Managing Director or nominee;

(b) the Human Resources Officer; and

(c) at the Chair's discretion, a staff member from UWA Equity & Diversity.

6.13.2.4 The Executive Officer of the Equity & Diversity Committee is the Human Resources Officer or, if no such position exists, the Managing Director.

6.13.2.5 The chair of the Equity & Diversity Committee is elected by Guild Council at the December Guild Council meeting of each year from among its membership.

6.13.3 Quorum

6.13.3.1 The quorum for a meeting of the Equity & Diversity Committee is three, two of whom must be members of Guild Council.

6.13.4 Frequency of Meetings

6.13.4.1 The Equity & Diversity Committee meets once every calendar month except for the month of January.

6.14.4.2 At least three University working days' notice of a meeting is given to members.

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6.14 Volunteering & Community Engagement

6.14.1 Role

6.14.1.1 Subject to the directions of Guild Council and the Guild Volunteering Hub Steering Committee, the role of the Volunteering & Community Engagement Committee is to:

(a) facilitate the development of a volunteering culture at UWA through creating policies and initiatives;

(b) ensure an integrated approach to volunteering which includes:

(i) the Guild Volunteering Hub;

(ii) Guild-affiliated clubs and societies;

(iii) 'Skilled volunteering' programs run by faculty societies;

(iv) Residential colleges; and

(v) the broader UWA community; and

(c) advise Guild Council on all matters relating to volunteering at UWA and ways to improve the volunteering culture on campus; and

(d) oversee the Guild's community engagement strategy and, where appropriate, to convert ad-hoc partnerships with other community organisations into more sustainable formal partnership arrangements.

6.14.2 Powers
The Volunteering & Community Engagement Committee has the power to make rules and regulations concerning Volunteering activities or initiatives run by the Student Guild and its affiliated bodies.

6.14.2.1 The Guild Volunteering & Community Engagement Committee has the power, where Council elects to provide a budget for such a purpose, to distribute monies to Guild-affiliated clubs and societies for the purposes of volunteering.

6.14.3 Membership

6.14.3.1 The Guild Volunteering & Community Engagement Committee comprises:

(a) the Guild President

(b) the Public Affairs Council President, or nominee

(c) the Chair of the Volunteering Hub's student committee;

(d) two Guild Councillors, at least one of whom must be a female; and

(e) two ordinary Guild members, at least one of whom must be a female.

6.14.3.2 The following are standing invitees to the Guild Volunteering & Community Engagement Committee:

(a) the Manager of the Guild Volunteering Hub;

(b) the Managing Director;

(c) all ordinary Guild members acting in a capacity as a volunteering program manager with the Guild Volunteering Hub; and

(d) any ordinary Guild members who are acting in a capacity as the coordinator of a volunteering program funded by, affiliated or partnered with the Student Guild.

6.14.3.3 The chair of the Volunteering & Community Engagement Committee is elected by Guild Council at the December Guild Council meeting of each year from among its membership.

6.14.3.4 If the positions referred to as standing invitees of the Committee do not exist, then the person occupying the nearest equivalent position is invited to attend the Volunteering & Community Engagement Committee.

6.14.3.5 In relation to Regulation 6.14.3.4, the nearest equivalent position is determined by the Personnel Board (as set out in the Guild Enterprise Bargaining Agreement) in its absolute discretion.

6.14.4 Quorum

6.14.4.1The quorum for a meeting of the Guild Volunteering & Community Engagement Committee is three, at least two of whom must be members of Guild Council.

6.14.5 General Regulations

6.14.5.1 The Chair of the Guild Volunteering & Community Engagement Committee must provide a monthly report to Guild Council.

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6.15 Standing Committees

6.15.1 General Regulations

6.15.1.1 The Guild Council, with the approval of a simple majority of those present and voting at a Guild Council meeting, may establish standing committees designed to assist in achieving the objects of the Guild as stated in Clause 2(1)(a) to (d) of Statute 20.

6.15.1.2 Unless the Guild Council specifies otherwise, the President is an ex-officio member of all standing committees.

6.15.1.3 The membership and roles of all standing committees established under these Regulations may be altered with the approval of a simple majority of those present and voting at a Guild Council meeting.

6.15.1.4 Standing committees report to the Executive Management Committee.

6.15.1.5 If a standing committee has not met once in any given six month period, the Executive Management Committee may deem it defunct and dissolve the committee.

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