Governance

Guild Election Regulations made under Statute 20 - Miscellaneous and schedules

Guild Election Regulations made under Statute 20

Miscellaneous

634 REPEAL

634(1) The following Regulations are repealed:

(a) Guild Election Regulations 600 - 699 which predated these Regulations are repealed.

(b) Any right conferred or office gained by individuals under the repealed Regulations shall remain in force until the holding of the first Annual General Election using these Regulations.

635 EXTENSION OF TIME

635(1) Where an Electoral Official is required by a provision of these Regulations to do an act and the Electoral Official refuses or fails to do the act at the time, or within the period required by that provision in a case where the Returning Officer was appointed by the Electoral Commissioner, the Electoral Commissioner may determine that the act may be done within such further time not exceeding 48 hours.

Schedules

Schedule 1

Table A - Cannot hold a position on table B or D
Position Voting Qualification Candidate Qualification
President of the Guild An enrolled student at UWA An enrolled student at UWA who is a member of the Guild
President of Societies Council An enrolled student at UWA An enrolled student at UWA who is a member of the Guild
President of Education Council An enrolled student at UWA An enrolled student at UWA who is a member of the Guild
President of Public Affairs Council An enrolled student at UWA An enrolled student at UWA who is a member of the Guild
General Secretary An enrolled student at UWA An enrolled student at UWA who is a member of the Guild
Women’s Officer A female who is an enrolled student at UWA A female who is an enrolled student at UWA and who is a member of the Guild
International Student Service Director An International Student who is an enrolled Student at UWA An International Student who is an enrolled Student at UWA and who is a member of the Guild
Table B - Cannot hold a position on table A
Position Voting Qualification Candidate Qualification
Environment Officer An enrolled student at UWA An enrolled student at UWA who is a member of the Guild
Welfare Officer An enrolled student at UWA An enrolled student at UWA who is a member of the Guild
Table C - Can hold positions on tables A, B, D or E except Guild President
Position Voting Qualification Candidate Qualification
Sport Representative An enrolled student at UWA An enrolled student at UWA
Table D - Can hold positions on tables B, C, or E
Position Voting Qualification Candidate Qualification
Guild Councillors (13) persons to be elected An enrolled student at UWA An enrolled student at UWA who is a member of the Guild
Table E - Can hold positions on tables A, B, C, or D
Position Voting Qualification Candidate Qualification
National Union of Students (7) persons to be elected An enrolled student at UWA An enrolled student at UWA who is a member of the Guild
 

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Schedule 2

Rule of Optional Proportional Representation

S1. Each voter shall indicate on each ballot paper an order of preference amongst the Candidates by placing the number 1, 2 and 3, and so on against the name of each Candidate. A voter need not place a number against the name of every Candidate.

S2. The Returning Officer shall accept a ballot paper which does not satisfy the above procedure where they are satisfied that the voter has unambiguously indicated an order of preference by some other means.

S3. A ballot paper which does not comply with the above procedures is deemed informal and shall be set aside as finally dealt with.

S4.(a) Where a Candidate has nominated for more than one of the positions listed in Table A of Schedule 1 and the Candidate has been declared elected to one of the positions listed in that table, counting shall proceed as if that Candidate's name did not appear on the ballot paper. All votes cast in favour of the Candidate shall immediately be allocated to the Candidate next in the order of the voter's preference. Such allocation shall not be considered a transfer.

(b) Subject to regulation S1 where a Candidate has nominated for any position listed in the Schedule 1, and the Candidate has been declared elected to one of the positions listed in Table A, counting shall proceed as if that Candidate's name did not appear on the ballot paper for the counting for position on Table B. All votes cast in favour of the Candidate shall immediately be allocated to the Candidate next in the order of the voter's preference. Such allocation shall not be considered a transfer.

S5. In determining the Candidate next in order of the voter's preference, a Candidate shall be disregarded who, in the course of the Election, has been declared elected to the position listed in Table A of Schedule 1 or has been declared elected to another position listed in the Table or has had their candidature declared void.

S6. A quota shall be calculated by dividing the number of formal votes cast by one more than the number of Candidates to be elected and taking the next highest whole number.

S7. Each ballot paper shall first be given a value of one and shall be allocated to the Candidate first in the voter's order of preference or such other Candidate determined in accordance with regulation S4 above.

S8. Any Candidate who achieves a total value of ballot papers greater than or equal to the quota shall be declared elected.

S9. Where a Candidate achieves a total value greater than the quota then all those ballot papers which cause the last increase in the total value of ballot papers for the Candidate shall be reallocated to the Candidate next in the voter's order of preference. The remaining ballot papers shall be set aside as fully dealt with.

S10. A transfer value shall be calculated by taking the amount by which the total value exceeds the quota and dividing by the number of ballot papers to be reallocated.

S11. The number of such reallocated ballot papers shall be counted for each Candidate and shall be multiplied by the transfer value and this amount shall then be added to the total value of ballot papers received by that Candidate. Where this amount is not a whole number the fractional amount shall be rounded to one decimal place.

S12 Where after the allocation or reallocation more than one Candidate achieves a total value greater than the quota, the ballot papers of the Candidate with the highest total value shall be dealt with first provided that if any Candidate is declared elected after an allocation or reallocation previous to that at which another Candidate is declared elected then the ballot papers of the former shall be dealt with first.

S13. If two or more Candidates are declared elected with the same total value, for the purpose of regulation S12 above, the ballot papers of the Candidate who achieved a higher total value at the most recent allocation or reallocation at which the Candidates had an unequal total value shall be dealt with first. If this procedure fails to differentiate two or more Candidates, the Returning Officers shall determine the matter by lot.

S14. When all reallocations of ballot papers of elected Candidates have been completed, subject to regulation S16, the Candidate with the lowest total value shall be eliminated. The ballot papers allocated to the eliminated Candidate shall be reallocated to the Candidate next in the voter's order of preference and shall have a transfer value of one. The ballot papers that had been reallocated to the eliminated Candidate next in the voter's order of preference in the order in which and at the transfer value at which eliminated Candidate had been reallocated them. The reallocations of each of these Groups of ballot papers shall be considered as separate reallocations. Such series of reallocations shall be completed notwithstanding that one or more Candidates is declared elected as a result of one of these reallocations.

S15. If two or more Candidates have an equal total value and any one of them must be eliminated that Candidate who achieved the lower total value at the most recent allocation or reallocation at which the Candidates had an unequal total value shall be eliminated. If this procedure fails to differentiate between two or more Candidates the Returning Officers shall determine the matter by lot.

S16. The process of elimination shall continue until the required number of Candidates have been declared elected or until the Candidates, except the number required to be elected, have been eliminated whereupon the remaining Candidates who have not already been declared elected shall be declared elected.

S17. For interpretation of these rules reference shall first be made to Appendix 5 of N.E. Renton's "Guide for Meetings and Organisations" (1972) with the exception of the Note appearing on page 201.

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Schedule 3

GUILD ELECTION CANDIDATE CODE OF CONDUCT

A Student is required to sign a copy of this Code of Conduct to be accepted as an Candidate. By signing a copy of the Code of Conduct, the Candidate agrees to the following conditions on their participation in the UWA Student Guild’s (Guild) Election for Guild, Senate, and NUS:

1. Object

This Code of Conduct details the policies of the Guild and the conditions of participation in a Guild Election for Candidates. The Guild is committed to strong Student representation thus, is committed to ensuring that Elections are free and fair. Candidates must read and agree to comply with this Code of Conduct in order to ensure that these principles are upheld.

2. Definitions

(a) Terms used in this Code of Conduct have the meaning provided for by section 1 of the UWA Student Guild Election Regulations (Regulations). For the purposes of the Code of Conduct, section 1 of the Regulations is a complete list of defined terms.

(b) A reference in this Code of Conduct to Misconduct, shall be construed as a reference to an offence of Misconduct. 

(c) A reference in this Code of Conduct to a complainant is a reference to the person who lodged a Complaint of Misconduct against a candidate. 

3. Breach of Code of Conduct

(a) A candidate shall breach this Code of Conduct if during the Election period the candidate deliberately or intentionally:

i. assaults or harasses, or attempts to assault or harass, another candidate, voter or Electoral Official;

ii. distributes defamatory statements;

iii. acts in a manner which discriminates against another Person the basis of discrimination may include gender or gender history, sexual orientation, race, pregnancy, religious conviction, impairment, socioeconomic status birth, or other status;

iv. damages Guild property or fixtures in a manner that affects the conduct of the Election;

v. distributes any Uncosted Election Material; and

vi. brings alcohol, drugs or any other illicit substance to a Polling Place or Counting Centre; or fails to obey a Determination made by the Returning Officer.

(b) A breach of this Code of Conduct is deemed to be an offence of Misconduct.

4. Enforcement

(a) This Code of Conduct is applicable to, and shall be enforced on all candidates in an Election.

(b) Candidates are bound by any decision made by the UWA Board of Discipline in respect of a Complaint of Misconduct.

(c) A Candidate may appeal a decision made by the UWA Board of Discipline in accordance with regulation 19 of the UWA Statute no.17: Student Discipline.

5. Penalties

A breach of this Code of Conduct may result in disqualification from the Election, and any other penalties that the UWA Board of Discipline sees fit.

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