Governance

Guild Election Regulations made under Statute 20 - Referendum

Guild Election Regulations made under Statute 20

Referendum

632(1) General application

Unless expressed to the contrary in this regulation 632, regulations that apply to an Annual General Election shall also apply to a Referendum in so far as they are appropriate and practical.

632(2) Authorisation of Referendum

(a) A Referendum shall be called:

(i) whenever a motion calling for a Referendum is passed by an absolute majority of Guild Council;

(ii) when, at a General Meeting, two-thirds of those present and voting approve a motion to call a Referendum; or

(iii) whenever a petition containing at leats 500 signatures of Guild Members calling for a Referendum is received by the Guild Secretary.

(b) Such a motion or petition shall contain the exact wording of the proposal.

632(3) Enrolment and eligibility to vote

(a) All Guild Members at the close of the Electoral Rolls shall be entitled to vote once in respect to each proposal put at a Referendum.

(b) No person shall be permitted to vote on behalf of a voter.

(c) Postal votes shall be made available in the same manner as General Elections.

632(4) Administrative appointments

(a) The Returning Officer shall be appointed in the same manner as prescribed for the Annual General Elections.

(b) Scrutineers shall be appointed by any member of the current Guild Council in accordance with appointment procedures prescribed for the Annual General Elections.

632(5) Notice of a Referendum

(a) The Returning Officer shall, within seven Days of their appointment, advertise the authorisation of a Referendum via any method they deem appropriate, but shall include a notice on the Guild Notice Board.

(b) Such notice shall contain the polling dates and locations, the wording of the Referendum proposal, and the date the notice was first displayed.

632(6) Miscellaneous

(a) The Guild shall meet the cost of any Referendum held under these Regulations.

(b) Where applicable, in the opinion of the Returning Officer, Complaints and Disputed Returns shall be handled in the manner set down for the Annual General Election. Where not applicable, the Returning Officer shall determine the appropriate procedures.

(c) The Returning Officer shall have the same powers, rights and responsibilities as the Returning Officer for the Annual General Election, insofar as they may be applied to the conduct of a Referendum.

(d) Except where otherwise specified in Part 16of these Regulations, all Regulations applying to an Annual General Election shall also apply to a Referendum insofar as they are appropriate and practical.

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633 POLLING

633(1) Close of Electoral Rolls and polling dates

(a) The Returning Officer shall determine the dates of polling for a Referendum such that polling:

(i) is open for at least three consecutive Days for at least six hours on each Day;

(ii) occurs during the Academic Teaching Weeks as prescribed by the University; and

(iii) does not commence within 30 Days of notice of the Referendum being issued.

(b) Notwithstanding (a), where, in the opinion of the Returning Officer, it is practical the Returning Officer shall run the Referendum concurrently with the Annual General Election.

(c) Where a Referendum is run concurrently with the Annual General Election, the close of Electoral Rolls shall be the same as for that Election.

(d) Where a Referendum is not run concurrently with the Annual General Election, the close of Electoral Rolls shall be 5pm, seven Days after notice of the Referendum is issued.

633(2) Polling locations

(a) Where a Referendum is held in conjunction with the Annual General Election, polling for the Referendum shall occur in the same place as that Election.

(b) Where a Referendum is not held in conjunction with the Annual General Election, the Returning Officer shall determine not less than two locations within the grounds of the University.

633(3) Ballots and Counting

(a) The Returning Officer shall determine the form of the ballot for a Referendum.

(b) A ballot paper is informal if:

(i) it is not authenticated by the initials of the Returning Officer or an Issuing Officer;

(ii) it has no vote marked on it or the voter's intention is not clear;

(iii) it has more than one vote marked on it; or

(iv) it has upon it any mark or writing by which in the opinion of the Officer-in-Charge the voter can be identified.

633(4) Result of the Referendum

(a) The proposal shall be approved if the number of votes in favour of the proposal is greater than those not in favour and the total number of favourable votes is equal to or exceeds 10% of the number of eligible voters.

(b) The proposal shall not be approved if the number of votes not in favour is greater than those in favour.

(c) In the event of a tie the proposal shall be lost.

633(5) Declaration of the poll and Election reporting

(a) Requirements in relation to the declaration of the poll and Election reporting shall be identical to those for an Annual General Election whenever applicable and appropriate.

(b) At any time before the declaration of the poll, the Returning Officer may, at the request of a Scrutineer or of their own volition, recount the ballot papers.

(c) The results of the Referendum shall determine policy and be binding on the Guild Council.

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