Governance

Guild Election Regulations made under Statute 20 - Powers, rights and responsibilities of Electoral Officials

Guild Election Regulations made under Statute 20

Powers, rights and responsibilities of Electoral Officials

607 RETURNING OFFICER

607(1) Powers

The Returning Officer has the power to:

(a) recruit, engage and appoint Electoral Assistants to assist in the conduct of the Election and/or poll;

(b) determine the interpretation of any word, regulation or other related electoral matter;

(c) issue any Determination in whatever terms they see fit for the fair conduct and administration of any Election, or in regard to any relevant electoral matter in general;

(d) act on their own motion to prevent a breach or attempted breach of the Regulations;

(e) requisition expenditure on behalf of the Guild for goods and services related to the preparations for and conduct of an Election;

(f) remove any person wilfully interfering, obstructing or disputing procedures at the poll or count; and

(g) take any other action they, in their absolute discretion, deem appropriate to ensure the fair conduct and administration of the Election.

607(2) Responsibilities

The Returning Officer is responsible for ensuring:

(a) the fair conduct and administration of the Annual General Election and the polls held in conjunction with that Election;

(b) that the Annual General Election and other polls held in conjunction with that Election are conducted in accordance with these Regulations;

(c) that Election preparations are complete and timely;

(d) that duties expressly or implicitly required in these Regulations are carried out;

(e) the maintenance of security in respect to Electoral Rolls, ballot papers and boxes; and

(f) that casual staff receive adequate training and supervision.

607(3) Delegation

The Returning Officer may delegate to an Electoral Official any of the Returning Officer's duties and functions.

607(4) Attendance requirements

The Returning Officer or their delegate must be in attendance on campus throughout the hours of polling and the conduct of the counts.

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608 SUBSTITUTE RETURNING OFFICER

608(1) Powers

In the absence of the Returning Officer, the Substitute Returning Officer may exercise the powers of the Returning Officer if necessary, except for the power of delegation.

608(2) Responsibilities

In the absence of the Returning Officer, the responsibilities of the Substitute Returning Officer shall be identical to those of the Returning Officer.

608(3) Attendance requirements

In the absence of the Returning Officer, the attendance requirements of the Substitute Returning Officer shall be identical to those of the Returning Officer.

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609 ELECTORAL ASSISTANTS

609(1) Powers

Electoral Assistants have no specific powers other than those conferred on them by the Returning Officer.

609(2) Responsibilities

Electoral Assistants must provide assistance to the Returning Officer or Officer-in-Charge of the polling and/or count as directed.

609(3) Delegation

An Electoral Assistant has no powers of delegation.

609(4) Attendance requirements

Electoral Assistants must be in attendance at the Polling Centres and/or Counting Centres in strict accordance with the terms of their appointment.

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610 SCRUTINEERS

610(1) Powers

A Scrutineer who is duly appointed may direct the attention of the Officer-in-Charge of the count to any irregularity concerning the:

(a) admission of any vote to the scrutiny;

(b) admission of a ballot paper as formal;

(c) rejection of a ballot paper as informal; and

(d) counting of the votes.

610(2) Responsibilities

(a) A Scrutineer must obey all lawful directions of the Returning Officer, Substitute Returning Officer, Officer-in-Charge of the Count, and Electoral Assistants.

(b) A Scrutineer must not:

(i) touch a ballot paper at any time;

(ii) interrupt the scrutiny otherwise than in accordance with their powers;

(iii) communicate with any person in the Counting Centre except so far as is necessary in the discharge of their functions.

(c) A Scrutineer shall wear a badge supplied by the Officer-in-Charge that identifies the person as a Scrutineer.

610(3) Delegation

A Scrutineer has no powers of delegation.

610(4) Attendance

(a) A Scrutineer may be present while the Returning Officer carries out their functions in respect to the counts.

(b) Each candidate may only have a maximum of one Scrutineer in attendance at any one time at the count.

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