Governance

Guild Election Regulations made under Statute 20 - Guild offices and terms

Guild Election Regulations made under Statute 20

Guild offices and terms

611(1) Positions for Annual General Elections.

The positions for Annual General Elections are listed in Schedule 1. 

611(2) Vacation of position.

A position on the Guild Council listed in Schedule 1 shall be deemed vacant if the holder of that position:

(a) dies;

(b) is permanently incapacitated by mental or physical ill health;

(c) resigns in accordance with regulation 611(7);

(d) is no longer eligible to hold a position on the Guild Council under regulation 612;

(e) commits an offence under regulation 631; or

(f) is absent for more than three Guild Council Meetings in the same year, of which he or she has received notice, without tendering an apology to the person presiding at each of those Guild Council Meetings.

611(3) Filling of vacant positions other than Ordinary Guild Councillor

The Guild Council may appoint any person who is eligible under regulation 612 to fill a position listed in Table A, B or C of Schedule 1 that has become vacant under regulation 611(2).

611(4) Filling of vacant Ordinary Guild Councillor positions in the First Semester

(a) If a position listed in Table D of Schedule 1 becomes vacant under regulation 611(2) before, but not on, the last Day of the First Semester, the Guild Council may order that all votes cast for that position, at the Annual General Election at which the person vacating their position (Vacating Officer) was elected, be recounted (Recount).

(b) If the Guild Council orders a Recount under regulation 611(4)(a):

(i) the Vacating Officer shall be deemed to be an ineligible candidate and all votes cast for the Vacating Officer will be disregarded in the Recount; and

(ii) the person who receives the highest number of votes (Alternate Candidate) will be deemed elected to the vacant position, provided that the Alternate Candidate is able and willing to fill the position, and is eligible to hold a position on the Guild Council under regulation 612.  

(c) If the Alternate Candidate is unable or unwilling to fill the vacant position, or is ineligible to hold a position on the Guild Council under regulation 612, the Guild may order a further Recount, with the Vacating Officer and Alternate Candidate being deemed to be ineligible candidates and all votes cast for the Vacating Officer and Alternate Candidate being disregarded.

(d) If the person who receives the highest number of votes under regulation 611(4)(b)(ii)is unable or unwilling to fill the vacant position, or is ineligible to hold a position on the Guild Council under regulation 612, the Guild may:

(i) repeat the Recount process set out in this regulation 611(4), until an eligible person has been deemed elected to the vacant position;or 

(ii) appoint a person who is eligible under regulation 612 to fill the vacant position.

611(5) Filling of vacant Ordinary Guild Councillor positions after the First Semester

If a Guild Councillor position listed in Table D of Schedule 1 becomes vacant under regulation 611(2) after the end of the First Semester, the Guild Council may appoint any person who is eligible under regulation 612 to fill the vacant position.

611(6) Term of office

(a) The term of office for each Guild Council position listed in Schedule 1 is 12 months, commencing on 1 December following the Annual General Election, and ending on 30 November the following year.

(b) The term of office for a person appointed to fill a vacant position under this regulation 611 commences:

(i) if the person is elected in accordance with regulation 611(4), on the date that the person is so elected, or the date that the position became vacant, whichever is the later; or

(ii) if the person is appointed under regulation 611(3), 611(4)(d)(ii) or 611(5), on the date that the person is so appointed, and ends on the date that the term of office for the vacant position would have otherwise ended in accordance with regulation 611(6)(a). 

611(7) Resignations

(a) A person may tender their resignation from a position listed in Schedule 1 by notifying the Secretary in writing.

(b) A resignation becomes effective the Day after it is received by the Secretary, or on a date nominated by the person resigning.


 

 





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