Governance

Guild Election Regulations made under Statute 20 - Registration of groups, their agents and colours

 

Guild Election Regulations made under Statute 20

Registration of groups, their agents and colours

617(1) Groups of Candidates

(a) Two or more Candidates who have nominated for a position at an Election may be registered as a Group.

(b) Registration of a Group contesting office shall be by means of a form as prepared by the Returning Officer which shall be Distributed by the Returning Officer with Nomination forms.

617(2) Registration of a colour on which Election Material is to be printed

(a) An individual or Group may nominate a colour (excluding white) on which to produce their Election Material.

(b) A Group will register their colour on the same form on which they register their Group. An individual will register their colour on a separate form available from Guild Administration.

(c) Once a colour has been registered, no other Group or individual may register or use that colour.

(d) If different Groups or individuals register colours that are substantially similar, the Returning Officer will negotiate with those Groups and allow either or both of them to choose a different colour, provided that another Group or individual has not previously registered that colour.

(e) Two or more individuals or Groups may use the colour provided that each individual or Group Agent using the same colour consents.

(f) An individual or Group may not produce material in a colour other than their registered colour.

(g) The deadline for registering colours shall be the same as that for the registration of Groups.

(h) The Returning Officer may, in their absolute discretion, make any Determination they see fit concerning registration of colours in order to ensure the fair conduct of the Election.

617(3) Place of registration of Groups

The form of registration of a Group may either be lodged in the locked receptacle provided for that purpose at the Guild Office, or be hand-delivered to the Returning Officer.

617(4) Deadlines to register Groups

Registration forms for Groups must be lodged with the Returning Officer by the close of nominations.

617(5) Requisites for registration of Groups

(a) Each Candidate wishing to be part of a Group must sign a declaration on the Group registration form which states:

(i) that the Candidate consents to be part of the Group;

(ii) that the Candidate supports the Group name; and

(iii) the position(s) which each member is standing for.

(b) A Candidate may not be registered in more than one Group contesting the Guild Council Election by the close of nominations. If a Candidate does register for more than one Group, their name will not be included in any Group, and the Groups for which they have registered will be processed disregarding the name of the Candidate seeking multiple registration. If only one Candidate remains in a Group, after this action, the remaining Candidate will not be treated as a Group.

(c) Where a Group Agent has not been appointed, the Group's Presidential Candidate shall be deemed to be the Group Agent. If the Group has no Presidential Candidate the Group Agent shall be deemed to be the Candidate standing for the next position counted.

617(6) Formal Defects

(a) The Returning Officer may, in their absolute discretion, accept a Group Registration which, in their opinion, substantially complies with the requisites for registration.

(b) The Returning Officer may, in their absolute discretion, allow a Candidate to be included in a Group or allow a Group Agent to correct any Formal Defect in the registration form.

(c) A Group may de-register its name if an application to do so is made and signed by the Agent of the Group or all the individual members of that Group in writing.

617(7) Withdrawal of Candidates consent to be part of a Group

(a) A Candidate who has been included in the registration of a Group may, by means of a form approved by the Returning Officer, and before the close of nominations, withdraw their consent to be included in that Group.

(b) Where one or more withdrawals within a Group are effected by the close of nominations, but more than one name remains within the Group, the remaining names shall still be grouped, and the order shown on the original registration will stand, save for those excluded.

617(8) Grounds for rejection of Group names

A Group name shall not be accepted by the Returning Officer if it:

(a) comprises more than 4 words or 25 characters;

(b) is obscene or in poor taste in the opinion of the Returning Officer;

(c) is the name, or is an abbreviation or acronym of the name of another Group name already accepted for the Election;

(d) so nearly resembles the name, or an abbreviation or acronym of the name, of another Group name already accepted for the Election that it is likely to be confused with or mistaken for that Group or that abbreviation or acronym, as the case may be;

(e) comprises the words "Independent Party" or comprises or contains the word "independent"; or

(f) in the opinion of the Returning Officer, has the potential to interfere with the fair conduct of the Election.

617(9) Ungrouped Candidates

Any person not registering as part of a Group shall be treated as ungrouped.

617(10) Register of Group Agents

The Returning Officer will maintain a register of Group Agents which shall be reproduced and made available for public inspection at the Guild Office and on the Guild Notice Board after the close of nominations.

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