Governance

Guild Election Regulations made under Statute 20 - Definitions

Guild Election Regulations made under Statute 20

Definitions

601 (1) In these Regulations, unless the context otherwise indicates or requires:

A4 Page means in the opinion of the Returning Officer, an amount of paper that is substantially the same as a page measuring 297mm by 210mm and weighing 80 grams per square meter, which has minimal or imperceptible shine, printed with black ink.

Annual General Election means the annual election referred to in regulation 611 for the positions listed in Schedule 1 of these Regulations

Authoriser means the person submitting Election Material for Costing Approval.

Campus Polling Place means one of the static Polling Places, either outside Reid Library or the Guild building.

Candidate means a student standing for election to any of the positions outlined in Schedule 1, in accordance with regulation 612.

Code of Conduct means the UWA Student Guild Election Candidate Code of Conduct as outlined in Schedule 3.

Complaint means any charge or complaint.

Costed Election Material means the Election Material that has received Costing Approval.

Costing Approval means the process (outlined in regulation 622(2)(p)) by which Election Material is reviewed and a Determination is made on whether the Election Material complies with both the form and costing requirements applicable to such material under regulation 622, but does not include a review of the content of the Election Material.

Counting Centre means a location where the official counting of votes takes place.

Day means any 24 hour period reckoned from and to midnight and includes public holidays, University holidays and weekends.

Determination means any order, ruling or direction validly made under these Regulations.

Discipline Committee means the Discipline Committee under regulation 15 of the Guild Regulations made under Statute 20.

Disputed Return means an allegation as to the invalidity of an Election by way of:

(a) the breach of, or non-compliance with, one or more of these Regulations sufficient to influence the outcome of the Election;

(b) an act of Misconduct by a person, either specified or not, that is sufficient to influence the outcome of an Election; or

(c) an act in breach of the law of the State or the Commonwealth that is sufficient to influence the outcome of an Election.

Distribute means the publication, display or handing out of material, including by any electronic means.

Election means any Guild Election for a position set out in Schedule 1, a position in any Election or Referendum administered by the Guild under these Regulations or the position of a Student member of the University Senate.

Election Material means:

(a) any written, printed, photographic or electronic material including a voting guide, poster sign, leaflet, audio or visual display (including any electronic audio or visual display) whether attached to any fixed or mobile structure or not, or content of any Guild publication or subsidiary publication, provided that such material has been Distributed during an Election Period and directly supports any Candidate and has the purpose of causing or not causing the election of any Candidate; and

(b) any other material that, in the opinion of the Returning Officer at their absolute discretion, constitutes Election material;

but does not include any material of the type referred to in regulation 622(1)(b) that is prohibited from being used by Groups or Candidates as Election Material.

Election Period means the period of time from the opening of nominations to the lodgement of the Returning Officer's Election Report.

Election Report means the report lodged by the Returning Officer with the Secretary of the Guild after the declaration of polls, or following the resolution of any Disputed Returns.

Electoral Assistant means a person appointed by the Returning Officer to assist with the conduct of the Election.

Electoral Commission means the Western Australian Electoral Commission or the Australian Electoral Commission as applicable.

Electoral Commissioner means the Commissioner of the Western Australian Electoral Commission or the Commissioner of the Australian Electoral Commission as applicable.

Electoral Official includes the Returning Officer or Substitute Returning Officer, Electoral Assistant, Secretary and anyone else to whom duties are delegated by the Returning Officer or Substitute Returning Officer under these Regulations.

Electoral Roll means the electoral roll which lists the names of all Students enrolled at UWA.

Electronic Media means Personal Electronic Media and Group Electronic Media.

First Semester means the first semester of the University calendar of the year following the year the Candidate takes office.

Formal Defect includes only those errors or omissions which do not constitute a lack of substantial compliance.

Group means a group of Candidates that have been registered under Part 9 of these Regulations.

Group Agent means the person appointed by a Group to act on their behalf in relation to administrative matters and the participation of the Group.

Group Electronic Media means any public social media profile created for the express purpose of the Election, including but not limited to:

(a) stand-alone websites hosted by the Guild;

(b) Facebook;

(c) Google+;

(d) Instagram;

(e) Twitter;

(f) YouTube; and

(g) Snapchat. 

Guild means the Student Guild referred to in section 28 of the University of Western Australia Act 1911.

Guild Administration means the administration reception, located in the Guild Village, South Wing, and associated Guild staff members.

Guild Administrator means the Managing Director of the Guild or the person to whom they have delegated responsibility for electoral matters.

Guild Council means the Council of the Guild constituted under Statute No. 20.

Guild Election means an Election for a position listed in Schedule 1 of these Regulations.

Guild Member means a person who is a member of the Guild on the day of the close of the Electoral Rolls.

How-to-Vote means how-to-vote cards handed out by a Candidate or a Group prior to or during an Election.

Instrument of Appointment means the document that appoints the Returning Officer, Substitute Returning Officer or Electoral Official as applicable.

Issuing Officer means a person appointed by the Electoral Commission to fulfil the role of issuing ballot papers to voters at Polling Places.

Misconduct means conduct on the part of a Specified Person which:

(a) is a breach of these Regulations or an offence under regulation 631(1);

(b) is a breach of, or wilful non-compliance with a Determination made by the Returning Officer or an Electoral Official; or

(c) interferes with the rights of a person to participate in an Election.

Nomination means any Candidate's nomination for one or more positions.

NUS means the National Union of Students.

Officer-in-Charge means the officer in charge of the Election.

Personal Electronic Media means:

(a) personal profiles and accounts on electronic and social media; and

(b) any group, page or website created for the express purpose of promoting the Election.

Polling Place includes a Campus Polling Place and a Special Polling Place.

Printed Election Material means Election Material that has been produced by Printing.

Printing includes photocopying, plate, photographic, paper masters and other like processes.

Prescribed Areas means those areas set aside for the display of Election Material and includes any wall, rotunda, noticeboard, support or structure whether fixed, mobile or electronic and belonging to the Guild, the University, University residences or any other body.

Public List means the list of Candidates whose Nominations have been accepted by the Returning Officer.

Public Notice means communication of the declaration of the poll in accordance with regulations 614 and 630.

Referendum means the submission to the voters of a proposal and includes a referendum under these Regulations and under Statute 20 made pursuant to the University of Western Australia Act 1911 (WA).

Regulations means the current UWA Student Guild Electoral Regulations.

Returning Officer means a person appointed by the Electoral Commissioner or Guild Council to fulfil the position of returning officer under these Regulations.

Scrutineer means a person appointed in accordance with regulation 606 to oversee the count at a Counting Centre in accordance with regulation 610.

Secretary means the secretary of the Guild Council.

Special Polling Place means one of the Polling Places specified under regulation 619(1).

Specified Person means a Guild Member, or a member or officer of a Student Society.

Student means a person enrolled in the University as a student on the date of the close of Electoral Rolls.

Substitute Returning Officer means a person appointed by the Electoral Commissioner or Guild Council to fulfil the position of substitute returning officer under these Regulations.

Teaching Day means a Day which is officially designated by the University as a day when classes are scheduled and excludes:

(a) any Day which falls outside a semester designated by the University;

(b) public holidays observed by the University, and Saturdays and Sundays;

(c) Days designated by the University as "free from class-contact";

(d) Days designated by the University as part of formal examination periods; and

(e) the seven Days immediately prior to a Week designated as a formal examination period.

Uncosted Election Material means:

(a) prohibited Election Material as prescribed in these Regulations; and

(b) any Election Material which has not received Costing Approval.

University means the University of Western Australia.

Week means any seven Day period reckoned from and to Saturday midnight.

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