Governance

Computer and Software Use Regulations

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These regulations cover people using any computer or software provided by the University.

  1. Definitions
  2. Application
  3. Authorised persons
  4. Use of facilities

Definitions

1. In these regulations:

(1) 'authorised person' shall mean a person who had been authorised in writing by the Executive Director (Academic Services) and Registrar, the executive dean or dean of any faculty, or the head of a department, unit, centre or section of the University to authorise persons to use a facility;

(2) 'facility' shall mean every item and kind of computer equipment, computer software, network and related items and equipment provided by the University, whether or not owned by the University, and includes any items and equipment to which access is given by or through the University; and

(3) 'non-University facility' shall mean any item and kind of computer equipment, computer software, network and related facility which is not provided by the University.

2. Without limiting the generality of the definition contained in sub-regulations 1(2) and (3), the terms 'facility' and 'non-University facility' shall include:

(a) free-standing computers, networked computers, time-shared computers and terminals;

(b) any network connecting a computer or terminal to any other computer or terminal wherever that other computer or terminal is located;

(c) peripherals;

(d) media;

(e) all forms of software;

(f) components and parts of components; and

(g) operating manuals.

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Application

3.(1) These regulations shall apply to the use by any person of any facility provided by the University.

(2) Sub-regulation 12(3) shall apply to employees of this University who use a non-University facility in the course of their employment.

(3) For the purpose of these regulations the University shall be taken to have provided a facility when it makes a facility available for use, regardless of whether the University is the owner of that facility.

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Authorised persons

4.(1) The Executive Director (Academic Services) and Registrar, the executive dean or dean of any faculty, or the head of any department, unit, centre or section of the University may give written authority for persons to act as authorised persons within the meaning of and for the purpose of these regulations.

(2) The authority conferred upon an authorised person may be limited in respect of–

(a) the facility or facilities which the authorised person may permit persons to use;

(b) the conditions which the authorised person may impose on the use of a facility; and

(c) any other condition which the Executive Director (Academic Services) and Registrar, the executive dean or dean of any faculty, or the head of any department, unit, centre or section of the University may impose.

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Use of facilities

5.(1) A person shall not use a facility without the permission of an authorised person for the facility.

(2) It shall be the responsibility of any person who wishes to use a facility to ascertain who is an authorised person for that facility and to obtain the permission of that person for its use.

6.(1) In granting permission to use a facility an authorised person may impose conditions upon the use of that facility which, among others, may include conditions relating to–

(a) the purpose for which the facility may be used;

(b) the manner in which the facility may be used;

(c) the time at which the facility may be used;

(d) the period of time for which the facility may be used;

(e) the number of persons who may be permitted to use a facility;

(f) payment for use of the facility; and

(g) compliance with the Copyright Act 1968 (Commonwealth) as amended from time to time or any corresponding law in force at any time and all other laws (statutory or otherwise) and any licences relating to the use of that facility.

(2) A person shall use a facility in accordance with the conditions imposed upon the use of that facility.

(3) Without limiting the general application of sub-regulation (2), a person shall use a facility only for a purpose permitted by an authorised person or, if no purpose for the use of that facility is specified by an authorised person, only for a purpose reasonably connected with their employment at the University or their enrolment as a student at the University.

7.(1) A person shall not divulge a password or code enabling access to a facility unless permitted to do so by an authorised person.

(2) A person who is permitted to use a facility shall take reasonable precautions to secure his or her passwords, accounts, software and data.

(3) A person shall not use the password or code of another person to gain access to a facility unless permitted to do so by an authorised person.

8.(1) A person shall not examine or attempt to examine the data or programs of another person stored on a facility unless permitted to do so by that other person or by an authorised person.

(2) A person shall not modify or attempt to modify the data or programs of another person stored on a facility unless permitted to do so by that other person or by an authorised person.

(3) A person shall not disclose, copy, rename or delete the data or programs of another person stored on a facility or attempt to do any of those things unless permitted to do so by that other person or by an authorised person.

9. A person shall not use a facility for the purpose of sending or attempting to send an obscene, abusive, fraudulent, threatening or unnecessarily repetitive message.

10. A person shall not modify, alter or destroy a facility or attempt to do so.

11. A person shall not connect any item of computing equipment to, or install any software on any facility or attempt to do either of those things unless permitted to do so by an authorised person.

12.(1) A person shall use a facility in a manner which complies with the provisions of the Copyright Act 1968 (Commonwealth) as amended from time to time or any corresponding law in force at any time and with the requirements of all other laws (statutory or otherwise) and any licences relating to the use of that facility.

(2) Without limiting the general application of sub-regulation (1), a person shall not–

(a) on or in connection with a facility, use any software which has been unlawfully obtained;

(b) use any facility in such a way as deliberately to interfere with the reasonable use by another person of that facility, any other facility or any non-University facility.

(3) An employee of the University who uses a non-University facility in the course of his/her employment–

(a) shall use that facility in a manner which complies with the provisions of the Copyright Act 1968 (Commonwealth) as amended from time to time or any corresponding law in force at any time and with the requirements of all other laws (statutory or otherwise) and any licences relating to the use of that facility;

(b) shall not use any software which has been unlawfully obtained;

(c) shall not use that facility in such a way as deliberately to interfere with the reasonable use by another person of any facility or any non-University facility.

13.(1) A person who acquires any facility in the name or on behalf of the University shall notify the appropriate executive dean or dean of the faculty, head of department, unit, centre or section of the acquisition and provide that person with copies of any licence agreement applicable to the facility.

(2) The executive dean or dean of the faculty, the head of the department, unit, centre or section shall–

(a) appoint an authorised person for the facility; and

(b) provide the authorised person with a copy of any licence agreement applicable to the facility.

(3) The authorised person for the facility shall take reasonable steps by acting pursuant to Regulations 6 and 14 and by such other measures as shall appear appropriate and reasonable to ensure that there is compliance with the terms of any licence agreement applicable to that facility.

14. An authorised person may seek authority through the Registrar to examine any data stored on or any software used in connection with a facility for the purpose of ensuring that the use of that facility complies with–

(a) the conditions imposed on its use by that authorised person;

(b) these regulations;

(c) any licence relating to the use of that facility;

(d) the Copyright Act 1968 (Commonwealth) as amended from time to time or any corresponding law in force at any time and with the requirements of all other laws (statutory or otherwise).

15. A breach of these regulations shall be–

(a) a breach of discipline for the purpose and within the meaning of Statute No 17;

(b) a breach of the terms of the contract of employment of any employee of the University;

(c) a breach of the terms of the contract of engagement or any other agreement pursuant to which any person is given access to a facility.

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