Governance

Policies and procedures

Policy No.
UP11/7
Function
Student Administration
Authoring Organisational Unit
Academic Board
Date Approved
06/04/2011
Next Review Date
06/04/2014
Approving Body
Academic Council

The University of Western Australia

University Policy on: Full-time and part-time enrolment and overload

Purpose of the policy and summary of issues it addresses:

This policy deals with full-time and part-time enrolment, including credit points, the standard full-time load and overload.

Definitions:

In this policy and any associated procedures,

the University means The University of Western Australia

faculty or board means the faculty or board responsible for administering the course andincludes a body or position to whom the faculty or board has delegated responsibility for the function concerned

student adviser may mean the sub-Dean, Associate Dean, Student Adviser or other position with responsibility for the function concerned

Policy statement:

1 Credit points

1.1 The University assigns a credit point value to each unit of study.

1.2 The credit point value of a unit reflects the student workload involved.

1.3 The standard credit point value of a unit is six points but some units have a greater value that is a multiple of six.

2 Full-time enrolment

2.1 The standard annual full-time load for all students is 48 points.

2.2 Despite 2.1 a student is considered to be enrolled on a full-time basis if enrolled in units with a value of at least 18 points in a semester or the equivalent calculated on a proportional basis for a teaching period other than a semester.

3 Part-time enrolment

3.1 If the value of units in which a student is enrolled is less than 18 points in a semester or the equivalent calculated on a proportional basis for the relevant teaching period, the student is considered to be enrolled on a part-time basis for that period.

4 Overload

4.1 To overload means to enrol in units with a total credit point value greater than 48 points in a year, or greater than 24 points in a semester, or the equivalent calculated on a proportional basis for a teaching period other than a semester.

4.2 A faculty or board may grant a student special approval to overload.

4.3 A student is not permitted to overload unless the faculty or board is satisfied on the basis of the students previous academic performance that the student has the capacity to make satisfactory academic progress despite the overload.

4.4 The rules for a course may provide for a student with a certain level of academic achievement to overload up to a specified limit without the need to seek special approval.

Related forms: (Link)

Policy No:

UP11/7

Approving body or position:

Academic Council

Date original policy approved:

Date this version of policy approved:

06/04/2011

06/04/201106/04/2011

Date policy to be reviewed:

Date this version of procedures approved:

TRIM File No:

F35159

Contact position:

Academic Secretary

Related Policies or legislation:


Procedures

1 Overload

1.1 The rules for a course may state an extent to which students can overload without special approval.

1.2 If special approval is required to overload, it is normally given by a student adviser.

1.3 Faculties may have a specific policy in relation to the approval of overloads.

2 Classes outside working hours

2.1 The availability of classes outside of working hours (i.e. after 5 pm) varies from faculty to faculty and is sometimes dependent on the course. Students considering part-time study should consult the academic timetable at http://www.timetable.uwa.edu.au/ to see whether the units they need to complete are available at times they are able to attend.

3 Part-time enrolment for student visa holders

3.1 Student visa holders wishing to enrol in less than a standard annual full-time load as defined in 2.1 of the policy must contact a student adviser before lodging an enrolment, change of enrolment or withdrawal from course form as this may have financial or visa compliance implications. Undergraduate student visa holders must seek advice from the International Student Adviser in the International Centre and postgraduate student visa holders must consult the relevant student adviser in their faculty.