Governance

Policies and procedures

Policy No.
UP07/116
Function
Student Administration
Authoring Organisational Unit
Academic Secretariat
Date Approved
23/11/2011 Revised 13/03/2017
Next Review Date
01/02/2018
Approving Body
Academic Council

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The University of Western Australia

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University Policy on: Names and abbreviations for degrees, diplomas and certificates

Overtype “Policy Name” with the name of the policy.  This must convey specifically, accurately and succinctly what the policy addresses eg Award of Honours, Study Leave.

Purpose of the policy and summary of issues it addresses:

This policy deals with:

•           the naming of degrees, diplomas and certificates of the University;

•           the allocation of abbreviations for names of degrees, diplomas and certificates;

•           abbreviations for awards with distinction or honours; and

•           the use of titles and abbreviations by graduates of a degree, diploma or certificate of the University.

 

The purpose of this policy is to ensure that each degree, diploma and certificate of the University can be identified by name, code and abbreviation and that these elements are used consistently throughout the University. 

This must be in Normal, Policy style.

Provide a brief summary of the reasons for the policy and issues it addresses.  This section is designed to stand alone.  The aim is to provide the reader with enough information to make a decision about whether or not this is the policy they are looking for.  It must not be longer than 200 words. 

Example 1

This policy defines the nature and purpose of study leave provisions for academic staff and sets out eligibility criteria and other conditions that apply.

Example 2

This policy seeks to rationalise the award of honours across the University by addressing such issues as: entry standards, course content and structure, supervision, assessment, examination, grades, classifications, benchmarking and the maintenance and provision of documentation relating to these matters.  It is based on resolutions of the Academic Board flowing from the 1999 report of the Honours Working Party.

Definitions:

In this policy and any associated procedures,

the University means the University of Western Australia

award means a degree, diploma or certificate of the University

 

Place your cursor immediately under the definitions heading to get the definitions style.

Policy statement:

 

1.1 The degrees, diplomas and certificates of the University are those approved by the Senate.

 

2 Allocating names and abbreviations for degrees, diplomas and certificates

2.1 degree, diploma or certificate of the University are allocated a name, code and abbreviation in accordance with this policy and associated procedures.

 

2.2 Those proposing names and abbreviations for degrees, diplomas and certificates must take into account precedent and the need to avoid duplication.

 

2.3 Abbreviations for the names of degrees, diplomas and certificates must be as short as possible.

 

2.4 The allocated name of a degree, diploma or certificate appears on the award certificate (testamur).

 

2.5 In accordance with the Higher Education Standards Framework 2015, the name of a degree, diploma or certificate  includes a descriptor in brackets, comprising the field or discipline of study.

 

2.6 Senate has previously approved a number of named programs to be offered within a single course code.  In these cases the name of the program completed by the student appears in brackets as part of the name of the degree, diploma or certificate.   [Examples are the Bachelor of Science (course code 50110), and the Master of Science (course code 70530 or 70630)]. 

 

2.7 Senate has previously approved a limited number of degrees with separate course codes with a further descriptor in brackets in the degree name. [Examples are the Bachelor of Arts (Asian Studies) (course code 10200) and the Bachelor of Arts (European Studies) (course code 10210)]. 

 

2.8 The undergraduate major(s) (degree-specific major and second major) undertaken by a student may appear in the degree name on the award certificate and are recorded in the transcript of the student's academic record and in the Australian Higher Education Graduation Statement (AHEGS).

 

2.9 If a course includes specialisations, for example a generic master’s course, the specialisation undertaken by the student appears in the degree name on the award certificate and is recorded in the transcript of the student’s academic record and in the Australian Higher Education Graduation Statement (AHEGS).

 

2.10 The units taken by a student are recorded in the transcript of the student’s academic record and in the Australian Higher Education Graduation Statement (AHEGS).

 

Procedures

 

Allocating names and abbreviations for degrees, diplomas and certificates

1.1 When a faculty wishes to introduce a new course that will result in a new degree, diploma or certificate, it includes in the course proposal the suggested name of the award and the proposed abbreviation. 

 

1.2 When completing the course proposal, the faculty is required to contact Systems Support to reserve a code for the proposed course and the Academic Secretariat for endorsement of the proposed name and abbreviation for the degree, diploma or certificate.

 

1.3 When considering proposed award names and abbreviations, Academic Secretariat checks the approved list of award abbreviations for possible duplications and looks to precedent to suggest an appropriate abbreviation.  (For example, the abbreviation for science is “Sc”, not “Sci”, “Arch” is used for Architecture qualifications and “Ed” is used for Education.) 

 

1.4 By their nature, abbreviations are intended to be short and award abbreviations must be as short as possible. 

 

1.5 In general, faculties must aim for: consistency in use of abbreviations, clarity and non-duplication.

 

1.6 Unless faculties are advised otherwise, the award abbreviation included in the relevant Academic Council minutes is the official approved version. 

 

Enquiries

 

1.7 Enquiries concerning the correct award abbreviation to be used are to be directed to the Academic Secretariat Administrative Officer, Tel 6488 2451.

 

1.8 Enquiries concerning the use of award abbreviations in publications are to be directed to Publications.

 

1.9 Enquiries concerning postnominals are to be directed to the University's Official Publication guide: http://handbooks.uwa.edu.au/academicstaff/. Staff at Publications or Student Administration's Graduations Office can also provide advice.

 

 

3 Nomenclature for master’s modes of study

 

3.1 The following standard nomenclature describes the modes of study for master’s degrees:

 

(i) master by research (for master degrees for which the research component of the course represents 100 per cent of the course requirements)

(ii) master’s by thesis and coursework (for research degrees for which the thesis component of the course is equal to or greater than 66.6 per cent but less than 100 per cent of the course requirements)

(iii) master’s by coursework and dissertation (for degrees for which the dissertation component of the course comprises less than 66.6 per cent of the course requirements)

(iv) master’s by coursework (for degrees for which the coursework component of the course comprises 100 per cent of the course requirements)

 

4 Names and abbreviations for undergraduate degrees

 

4.1 The following undergraduate degrees are available from July 2018:

 

· Bachelor of Arts (BA) (degree-specific major and second major undertaken);

· Bachelor of Biomedical Sciences (BBioMedSc) (degree-specific major and second major undertaken);

· Bachelor of Commerce (BCom) (degree-specific major and second major undertaken);

· Bachelor of Design (BDes) (degree-specific major and second major undertaken);

· Bachelor of Science (BSc) (degree-specific major and second major undertaken); and

· Bachelor of Philosophy (Honours) [BPhil (Hons)] (the classification of honours awarded, the major field of study for honours, and second major, where relevant)

 

5 Abbreviations for postgraduate degrees, diplomas and certificates

 

5.1 A generic Graduate Certificate is abbreviated as GradCertXXXX, where XXXX represents the agreed abbreviation for the broad disciplinary field (eg Sc for Science).

 

5.2 A named Graduate Certificate is abbreviated as GradCertXXXX, where XXXX represents the agreed abbreviation for the narrow disciplinary field (eg BusComm for Business Communication).

 

5.3 A generic Graduate Diploma is abbreviated as GradDipXXXX, where XXXX represents the agreed abbreviation for the broad disciplinary field (eg Ec for Economics).

 

5.4 A named Graduate Diploma is abbreviated as GradDipXXXX, where XXXX represents the agreed abbreviation for the narrow disciplinary field (eg Mktg for marketing).

 

5.5 A generic master’s degree is abbreviated as MXXXX (YYY), where XXXX represents the agreed abbreviation for the broad disciplinary field (eg Ec for Economics) and YYY corresponds to the specialisation.

 

5.6 A named master’s degree is abbreviated as MXXXX, where XXXX represents the agreed abbreviation for the narrow disciplinary field (eg BI for Business Innovation).

 

5.7 A clinical, professional or research doctorate degree other than the Doctor of Philosophy, is abbreviated as DXXXX, where XXXX refers to the narrow or broad disciplinary field (eg Psych for Psychology). 

 

5.8 The Doctor of Philosophy is abbreviated as PhD.

 

5.9 The relevant faculty or board may seek an exception from Academic Council in relation to the name and abbreviation for a postgraduate degree, graduate diploma or graduate certificate where:

 

(a) national or international practice in relation to nomenclature does not accord with this policy; or

(b) the length of name and abbreviation makes the application of this policy impractical.

 

6 Abbreviations for awards with distinction or with honours

 

6.1 The award of a degree with honours or with distinction is indicated in the award abbreviation by (Hons) or (Dist) respectively following the abbreviation, for example BA(Hons) or MSc(Dist).

 

7 Use of titles and abbreviations by graduates

 

7.1 A person is entitled to use any title associated with a degree (for example Doctor for the PhD) and the abbreviation of the allocated name of the degree, diploma or certificate once the award has been conferred at a formal graduation ceremony or on Senate Conferral Dates between February and December. 

Policy or Procedure?

Policies are statements of the principles1 which govern decision-making.

Procedures are the functional steps used to implement policies.

1 Principles in this context are to be understood as being both broad and detailed.

The policy statement makes clear the intent of the policy.  It must be written in clear, precise and direct language.  Short sentences are preferable.  Any specialist words or acronyms must be defined at the beginning of the statement.  (A guide to writing styles will be available soon.)

If the policy includes procedural elements you will need to identify these as Procedures by including this word above the relevant text.  The procedures style from the styles drop-down list must be applied to the whole of the procedures text, including the word Procedures.  Note: Administrative procedures can be approved by the relevant Director.

Related forms: (Link)

Provide links to any forms associated with the policy (eg Approved Leave form) and/or to information on on-line submission.

Note: Forms are a means through which policy is processed, not made.  Forms must reflect policy and must not be used to create policy.

 

TRIM File No:

F7191

Insert the appropriate TRIM file number.  All policies must have a TRIM file for storing information relating to policy development and other related information.  Note this is not the policy number.  Apply for a TRIM file number at http:/intranet.uwa.edu.au/page/38742

 

Contact position:

Academic Secretary

State the name of the position that is to be contacted for any queries regarding the policy, eg University Secretary.  Note: As this will link through to the University’s Contact Directory, the position name must be given exactly as it appears in that directory.

 

 

Related Policies or legislation:

University Policy Certification for Award Courses (UP11/40 )

University Policy on: Courses – Undergraduate (UP17/3)

University Policy on:  Courses – Postgraduate Coursework (UP15/7)

University Policy on: Courses – Coursework Dissertation (UP15/6)

 

 

Provide details of, and, if appropriate, web links to, other policies, legislation or committee resolutions that relate to the subject of the policy, if known, eg Statute(s), University General Rule(s).  If unsure what these might be, try one or more of the following:

Conduct a search on TRIM.

Make an enquiry to Archives and Records.

Seek help from staff in the relevant section. 

If related policies are stored in University Policy format on the University Policies site, please provide the relevant policy number(s). 

 

 

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