Governance

Policies and procedures

Policy No.
UP18/5
Function
Student Administration
Authoring Organisational Unit
Academic Council
Date Approved
07/12/2018
Next Review Date
07/12/2019
Approving Body
Academic Council

The University of Western Australia

University Policy on: Student Enrolment

Purpose of the policy and summary of issues it addresses:

This policy sets out the principles and requirements governing the enrolment of students in the University's courses. This policy applies to enrolment in:

• undergraduate courses;

• graduate / postgraduate coursework courses;

• higher degrees by research (HDR);

• non-award courses; and

• associated units across all campuses of the University

Definitions:

the University means The University of Western Australia

academic withdrawal date means the last date for a student to withdraw from a coursework unit in a teaching period without incurring an academic penalty. This is normally the period up to and including the first University working day following the mid-point of instruction in the unit of that teaching period.

approved leave means a formally approved period of time, with a start and end date, when a student who has begun an award course is permitted to not be enrolled in any units within that award course. Approved leave holds a student's place in their course, after which they automatically have access to the next re-enrolment period. For HDR students approved leave is known as suspension

census date means the date on which liability for student contribution amounts and tuition fees is calculated other than for commencing international students

concurrent enrolment means enrolling simultaneously in more than one award course

course transfer occurs when a student transfers from one course to another, including articulating from one course to another, and discontinues from their previous course

discontinuation is a course status that occurs at a student's request or as a result of inactive enrolment, change of course, poor academic progress, research outcome or other University decision. Other than HDR students with a status of "Discontinued - suspension approved", students with a course status of 'discontinued' do not have access to re-enrol and must normally apply for admission and compete to gain entry either in the same course or a new course.

encumbrance is a temporary or permanent restriction or condition that withdraws certain services to a student - the restriction or condition may include, but is not limited to, admission, enrolment, academic documents, results or other rights or privileges as a student of the University

exclusion means that a student's admission and/or enrolment in a course is terminated and re-enrolment is not permitted. Excluded students do not have the automatic right to return to re-enrol and must apply for admission and compete to gain entry either in the same course or a new course.

expulsion occurs when a student is expelled from the University indefinitely with all rights and privileges cancelled, unless otherwise permitted by the Senior Deputy Vice-Chancellor

external enrolment is an enrolment status applying to HDR students who have been formally approved to be based at a location other than at a designated UWA campus for a period of their candidature.

Higher Degree by Research (HDR) refers to a research course managed by the Graduate Research School

HDR student means a person enrolled in a HDR course of the University, including candidates who are undertaking a PhD jointly with another institution or in conjunction with a course for another award

relevant faculty or relevant board means the faculty or board responsible for managing and/or administering the course and includes a body or position to whom the faculty or board has delegated responsibility for the function concerned

fitness to study means fitness to attend and engage with all aspects of teaching, research, assessment and co-curricular activities associated with an award course, and membership of the University community after taking into account any agreed reasonable adjustments.

fitness to practice means demonstrating the skills, knowledge, competency, character and health (with reasonable adjustments) necessary to undertake and complete an award course with professional practice, experiential learning or clinical work safely and professional fulfilling the responsibilities within the scope of practice in a professional field.

GPA means Grade Point Average

home institution means the primary institution at which the student is enrolled for an award course

host institution means the institution at which a UWA student seeks to be enrolled, or is enrolled, to complete one or more units for crediting towards the student's course at The University of Western Australia. For a student enrolled in a joint PhD with another institution the host institution is the secondary institution.

last day of teaching period is (a) for a unit taught over the standard semester, the last day of the relevant semester; or (b) for a unit taught over a period other than the standard semester 1 or semester 2 period, whichever is the latest of (i) the last day of teaching in the unit; or (ii) ten University working days after commencement of teaching in the unit; or (iii) the Higher Education Support ACT (HESA) census date for the unit.

Current courses refers to courses introduced in 2012 or soon afterwards which conform to the structural requirements adopted as a result of the UWA Course Structures Review. They may be either undergraduate degree courses or postgraduate degree courses.

readmission means a student being admitted back into a course after they have been discontinued and have been required to reapply for selection into the course and receive a new offer.

reinstatement means being allowed to re-enrol following a period of suspension.

suspension means that a student is temporarily prevented from enrolling in units in their course for a period of time, but maintains their place in the course. The student normally has the automatic right to re-enrol under the same conditions following the period of suspension, provided an encumbrance does not prevent them from doing so and that they have met any conditions attached to their return

student adviser means a position normally located within a student advising office with responsibility for the function concerned

student advising office means the Office in each Faculty that has responsibility for providing advice to students enrolled in one of their majors or courses, and that holds delegation for enrolment and other decisions. For HDR students the student advising office is the Graduate Research School.

standard semester means semester 1 or semester 2

teaching period means a scheduled duration, with an academic year, in which a unit of study is offered and includes approved non-teaching study breaks, pre-examination study-breaks and examination periods

WAM means Weighted Average Mark

overload means to enrol in units with a total credit point value greater than 48 credit points in a year, or greater than 24 credit points in a semester, or the equivalent calculated on a proportional basis for a teaching period other than a semester

Policy statement:

1 General principles

1.1 All commencing students who have been granted permission to enrol in a course of the University are responsible for enrolling in accordance with University policies and procedures.

1.2 Enrolled coursework students who wish to continue their studies must re-enrol in their course each year in accordance with published procedures.

1.3 HDR students are automatically re-enrolled each year in accordance with the rules governing their candidature, provided that they have met any conditions for re-enrolment.

1.4 For coursework students, the University assigns a credit point value to each unit of study which reflects the student workload involved.

1.4.1 The standard credit point value of a unit is six credit points or where approved particular types of units may have a greater value that is a multiple of six.

1.5 Where relevant, undergraduate students enrolled in a degree course are in their:

(a) first academic year until they have accumulated 48 credit points;

(b) second academic year after they have accumulated 48 credit points and until they have accumulated 96 credit points;

(c) third academic year after they have accumulated 96 credit points and until they have accumulated 144 credit points; and

(d) fourth academic year after they have accumulated 144 credit points and until they have accumulated 192 credit points.

2 Study load

2.1 The standard semester annual full-time enrolment load for all students is 48 credit points.

2.2 A student enrolled on a full-time basis must be enrolled in units with a value of at least 18 credit points in a semester or the equivalent calculated on a proportional basis for a teaching period other than a semester.

2.3 Where a student enrols in units less than 18 credit points in a semester or the equivalent calculated on a proportional basis for the relevant teaching period, the student is considered to be enrolled on a part-time basis.

2.4 For HDR students full-time enrolment is at least 24 points per semester and part-time enrolment is at least 12 points per semester

2.5 International student visa holders normally maintain the standard annual full-time enrolment load of 48 points, as a requirement of their visa.

2.6 A student may be permitted to overload provided:

(a) the rules for a course provide for a student with a certain level of academic achievement to overload up to a specified limit without the need to seek special approval; or

(b) a special approval has been given by the faculty or relevant board on the grounds that the student has demonstrated through previous academic performance the capacity to successfully complete all enrolled units despite the overload.

2.7 The administration of overload must occur in accordance with part A of Schedule E .

3 Amendment to enrolment

3.1 Students may amend their enrolment in certain circumstances and in designated periods only.

3.2 Students are expected to understand the impact of enrolment changes on their chosen course of study, including impact on timeframes for completion and future unit choices, and, if applicable, on their student visas and/or their continued entitlement to any scholarships they may hold.

3.3 The University allows students to withdraw from a unit without academic penalty by the academic withdrawal date of that teaching period.

3.4 Unless the relevant faculty or relevant board decides otherwise in recognition of significant mitigating circumstances, a student who withdraws from a unit in the period after the date described in 3.3 and up to and including the last day of the teaching period for the unit is declared to have failed the unit.

3.5 Students are not permitted to withdraw from a unit after the last day of the teaching period for the unit unless, in the opinion of the relevant faculty or relevant board, there are significant mitigating circumstances.

3.6 Withdrawing from a unit after the census date set by the University for that semester or other teaching period results in the student incurring a liability for a student contribution amount or tuition fees for that unit, which is determined on the basis of enrolment details at the census dates except in the case of international students commencing a course.

3.7 The University's deadline for withdrawing from a unit without financial liability for domestic students is determined by the Census date and the date at which student information is reported to the Commonwealth Government as part of the University's reporting obligations.

3.8 The last date to add a unit occurs on the Saturday of the first week of a standard teaching period.

3.9 The University publishes the last date to add/withdraw a unit for a teaching period on the web.

3.10 Commencing students who have already enrolled are not eligible to defer their offer under University Policy on Admission - Coursework (UP16/5) unless there are serious extenuating circumstances as assessed by Student Administration in consultation with the Student Advising Office or Admissions.

3.11 Commencing students who have enrolled in units and wish to withdraw their enrolment for their first semester or take time away from their studies normally submit an application for approved leave or discontinue their course and re-apply in a future period.

3.12 Withdrawal codes are assigned in accordance with Schedule A .

4 Enrolment status

4.1 Approved Leave

4.1.1 Coursework students must apply for a period of approved leave before the Academic Withdrawal Date of the relevant semester or teaching period if they:

a) (i) do not intend to re-enrol in a given teaching period; or

(ii) withdrawn from all units in which they are enrolled without achieving any results for that teaching period; and

b) wish to return to study in a later year.

4.1.2 A student who withdraws without approved leave more than once from all units in which they are enrolled may be discontinued and are not permitted to re-enrol in any course / in a teaching period of the University without the special approval of the faculty or relevant board.

4.1.3 Coursework students cannot apply for approved leave for a teaching period after the Academic Withdrawal Date for that teaching period.

4.1.4 The maximum period of approved leave that may be granted in the first instance is 12 months, and the student formally applies for any extension of their approved leave.

4.1.5 International student visa holders may apply for approved leave in certain circumstances which would normally be significant, beyond the student's control and have an impact on the student's course progress and wellbeing. The circumstances may include, but are not limited to:

a) serious illness or injury, where a medical certificate states that the student was/is unable to attend classes

b) loss of a close family member such as a sibling, parent or grandparent

c) major political upheaval or natural disaster in the student's home country requiring emergency travel, which has impacted on the student's studies

d) a traumatic experience, which could include involvement in or witnessing of a serious accident or witnessing or being a victim of a serious crime

e) lack of availability of a prerequisite unit

f) inability to begin studying by the course commencement date due to delay in receiving a student visa

4.1.6 A period of approved leave is generally counted as a period of enrolment:

a) for the purpose of determining time limits;

b) but does not affect determining time limits for postgraduate courses and end-on honours courses.

4.1.7 The following are among the factors taken into account when a request for approved leave is considered:

a) where relevant, the time limit for the student's course;

b) the currency of any previously completed prerequisites on the student's return to study;

c) unit availability on the student's return to study;

d) the likelihood of significant changes to a course occurring during the period of leave;

e) rescission of the course;

f) for HDR students, whether they have the support of their supervisors and their school for the approved leave (suspension);

g) any professional accreditation requirements associated with the course; and

h) the duration of approved leave already granted for the same course.

4.1.8 The administration of approved leave must occur in accordance with part B of Schedule E .

4.2 Discontinuation

4.2.1 Students are discontinued from their course in an event where they:

a) do not re-enrol by the published date in a semester or equivalent teaching period;

b) have not been granted a period of approved leave; or

c) have withdrawn from their course completely without approved leave.

4.2.2 Students who have been discontinued from their course are taken to have cancelled their enrolment and therefore are not eligible to re-enrol at any point in time.

4.2.3 Discontinued students are required to apply for readmission if they wish to commence their course again, or commence a new course.

4.3 Suspension

4.3.1 A student's enrolment in a course or unit may be suspended as a result of:

a) failing to make satisfactory academic progress in accordance with the University Policy on Academic Progress (UP11/26);

b) a penalty imposed for misconduct under the relevant Student Regulations;

c) not satisfying the requirement of fitness to study

d) HDR students whose course rules so allow may apply for one or more periods of voluntary suspension, up to a maximum of 12 months throughout the course, within their candidature time.

4.3.2 The enrolment of a coursework student in their course is suspended for a period of one year, after which time the student is reinstated.

4.4 Exclusion

4.4.1 Students may be assigned a course status of 'excluded' as the result of:

a) unsatisfactory academic progress as set out in relevant course rules and performance assessed in accordance with the University Policy on Academic Progress (UP11/26);

b) a penalty applied in accordance with relevant policy and/or regulation for student misconduct including academic, professional and/or behavioural 'misconduct';

c) a breach of admission condition(s) resulting in fraud;

d) not demonstrating to the satisfaction of the University their fitness to study.

4.4.2 Students who have been excluded from their course are taken to have had their enrolment cancelled / terminated and are not eligible to re-enrol.

4.5 Expulsion

4.5.1 A student expelled from the University is prohibited from having access to any services of the University.

4.5.2 No fees paid by a student are refundable or repayable to the student where the student is expelled from the University.

5 Readmission

5.1 Students who have been granted approved leave and re-enrol by the stipulated re-enrolment date do not have to re-apply for admission to their course.

5.2 Readmission of students whose enrolment has been affected by a University decision must be administered in accordance with Schedule B .

5.3 On assessing an application to change course from a student, who has been excluded due to unsatisfactory academic progress, the University may offer the student admission to a course that does not form part of the current courses where this is considered to be in the student's best interest.

5.4 Academic Council approved exceptions may apply for certain courses that do not permit students who have been excluded from a course on the basis of making poor academic progress to apply for readmission to the same course (e.g. professional courses, such as the Doctor of Medicine, Doctor of Dental Medicine, and Doctor of Podiatric Medicine, administered by the Faculty of Health and Medical Sciences).

5.5 There is no quota on readmitting discontinued and excluded students.

5.6 If readmission is approved for discontinued or excluded students, they are required to pay outstanding and current student contribution amounts or tuition fees applicable for commencing students in the year for which they are readmitted.

5.7 The administration of readmission must occur in accordance with part C of Schedule E .

6 Concurrent enrolment

6.1 Students are not permitted to enrol concurrently in award courses except as specifically allowed in the relevant course rules or the relevant faculty or relevant board allows concurrent enrolment in accordance with this policy.

6.2 Concurrent enrolment in award courses is not permitted if there is an approved combined course (combined courses leading to two bachelor's degrees are not available for new enrolments as of 2012) leading to the awards in question.

6.3 Concurrent enrolment in undergraduate and postgraduate courses

6.3.1 Students are not permitted to enrol concurrently in undergraduate / postgraduate coursework degree courses unless otherwise permitted in the rules for the courses concerned.

6.3.2 Students enrolled in an undergraduate course other than in the following pre-2012 courses, unless otherwise permitted by the Faculty of Arts, Business, Law and Education, may enrol concurrently in the Diploma in Modern Languages: Bachelor of Arts (10110), Bachelor of Arts (Asian Studies), Bachelor of Arts (European Studies), Bachelor of Arts (Communication Studies), Bachelor of Letters or a combined course.

6.3.3 A student in a combined course (combined undergraduate courses are not available for new enrolments), leading to the award of two bachelor's degrees, who has completed the requirements for the award of a degree and is eligible to enrol in a relevant honours degree course may be permitted by the faculty(ies) concerned, to enrol concurrently in the honours degree course and in units forming part of the remaining requirements for the combined course.

6.4 Concurrent enrolment in the Doctor of Philosophy and a coursework course

6.4.1 A student may, with the approval of the Board of the Graduate Research School and the relevant faculty, enrol concurrently in the Doctor of Philosophy and in a coursework course leading to another award of the University provided that:

a) following a written submission from the student, the name of the other award is submitted through the supervisor and head of school to the Graduate Research School for approval; and

b) the concurrent course is not one for which the University receives Commonwealth Government funding.

6.4.2 A student enrolled in a concurrent course under 6.4.1 who wishes to continue with the Doctor of Philosophy may be required to withdraw from, or suspend enrolment in, the concurrent course if the student does not make satisfactory progress in the Doctor of Philosophy annually.

6.4.3 Unless the Graduate Research School, in recognition of exceptional circumstances approves otherwise:

a) students must not be enrolled in a concurrent course during the year in which they indicate they will be submitting a thesis for the degree of Doctor of Philosophy.

b) suspensions or extension of candidature are not granted for reasons connected with concurrent enrolment.

6.4.4 The Graduate Research School does not grant a reduction of the time limit for the degree of Doctor of Philosophy on the basis of work completed during a concurrent enrolment.

6.5 Students enrolled in a course for a professional doctorate

6.5.1 A student enrolled in a course for a professional doctorate must not enrol simultaneously either at this institution or elsewhere in a course leading to a formal higher degree qualification or in any course for which the University receives Commonwealth Government funding.

6.6 The administration of concurrent enrolment must occur in accordance with part D of Schedule E .

6.7 External enrolment for HDR students

6.7.1 Except as set out in 6.7.2, students are normally enrolled as internal students.

6.7.2 If the course rules, and, where applicable, scholarship conditions so allow, an HDR student may be approved to undertake a substantial portion of their candidature based at a location other than a designated UWA campus and be designated as an external student if the following conditions are met:

a) the student normally attends a designated UWA campus for at least 13 weeks during their candidature, the exact timing of this to be determined by the Graduate Research School; and

b) a suitable supervision plan and arrangements for access to induction and other development activities, facilities and resources throughout the candidature, have been arranged and approved by the relevant board.

6.7.3 A student who wishes to be considered for external enrolment must apply explicitly to the Graduate Research School and must have the approval of their supervisors and school.

7 Cross-institutional enrolment

7.1 Cross-institutional enrolment is permitted for:

a) a student enrolled in an award course at this University (hereafter identified as UWA student) to enrol in and, where relevant, receive credit for a unit or units of study undertaken at another approved Australian Institution, provided the University is satisfied regarding the content of the unit and the academic standards at the host institution; and

b) a student enrolled in an award course at another Australian Institution (hereafter identified as non-UWA student) to undertake study at this University for credit towards an award course at their home institution.

7.2 Cross-institutional enrolment for UWA students (other than those undertaking study under an exchange agreement)

7.2.1 The host institution and the relevant unit(s) must be approved by the University, prior to a UWA student undertaking cross-institutional enrolment.

7.2.2 Cross-institutional enrolment for a UWA student is a privilege, not a right, which is granted at the discretion of the relevant faculty or board and only approved in the following circumstances:

a) the equivalent unit of study is not available at the University and there are strong academic grounds for the student being allowed to enrol in that particular unit; or

b) it is not feasible for the student to complete the unit(s) of study at this University (for example, the student has moved interstate); or

c) there are other compelling reasons for the cross-institutional enrolment.

7.2.3 UWA students seeking to undertake cross-institutional study must:

a) seek approval of the University prior to seeking approval from the host institution for cross-institutional enrolment;

b) be enrolled at both the University and the host institution during their cross-institutional enrolment;

7.2.4 The maximum number of credit points that is credited to a UWA student for cross-institutional study is set out in Schedule C .

7.2.5 HDR students may undertake cross-institutional unit enrolment, subject to this policy and the rules of their course, but they may not enrol simultaneously in an award course in this and another institution except in an approved joint/double badged PhD, as set out in the Doctor of Philosophy course rules.

7.2.6 The administration of cross-institutional enrolment for UWA students must occur in accordance with part E of Schedule E .

7.3 Cross-institutional enrolment at the University for non-UWA students (other than those undertaking study under an exchange agreement)

7.3.1 Students enrolled in an award course at another Australian Institution who wish to enrol in a unit or units at the University for credit towards their award course must seek approval for their enrolment from their home institution prior to seeking approval from the University.

7.3.2 Students may be required to provide evidence that they meet the University's requirements for competence in English.

7.3.3 The approval of the relevant Student Advising Office or equivalent is required for a student to undertake a unit or units.

7.3.4 Students incur a student contribution or fee liability for the units undertaken at the University as determined by the University.

7.3.5 Students are required to make their student contribution or fee payment to the institution at which they are undertaking the relevant units.

7.3.6 The University may seek verification of any documents provided in support of an application for enrolment.

7.3.7 Enrolments are processed on a not-for-degree basis.

7.3.8 Cross-institutional students are assessed in the same way as students undertaking the relevant unit(s) for an award of the University.

7.3.9 Students' results may be provided to their home institution in certain circumstances, on request. It is normally the student's responsibility to obtain a formal academic record from the University to provide to their home institution on completion of the unit(s).

7.3.10 The administration of cross-institutional enrolment for non-UWA students must occur in accordance with part F of Schedule E .

8 Study abroad and research interns on visitor visas

8.1 Enrolment for UWA students undertaking exchange or study abroad program abroad (outbound students) is managed in accordance with the University Policy on International Student Mobility (UP16/4) (section 4).

8.2 Inbound international research interns (on a visitor visa) may be permitted to enrol in order to undertake research or short-term study at the University on a non-award basis for zero credit points.

8.3 Enrolment in a zero point unit may enable international research interns/students to:

i. have access to student support services and relevant resources on campus;

ii. be appropriately included in the University's record-keeping; and

iii. receive a result (Withdrawn, Pass, Fail or Not Examinable) on completion of a unit, which may be useful for them when reporting back to their 'home' institution.

9 Credit for previous study

9.1 Where relevant, a student may be eligible to apply for credit transfer, advanced standing for recognition of prior learning at the point of admission or during their enrolment.

9.2 Applications for credit must be undertaken in accordance with the University Policy on Credit Transfer, advanced standing and recognition of prior learning (UP11/34).

10 Course transfers

10.1 Where applicable, the following categories of students are permitted to seek a course transfer on advice from their Student Advising Offices and in accordance with this policy:

a) Undergraduate students; and

b) Mature Age Access Program (MAP) students;

10.2 Subject to 10.5 -10.8, postgraduate students are not permitted to apply for course transfer unless otherwise permitted by the relevant board under exceptional circumstances.

10.3 Undergraduate students enrolled in a bachelor's degree course are permitted to formally transfer into another undergraduate bachelor's degree course provided:

10.3.1 the relevant faculty undertakes an assessment and determines, where applicable, that the student:

a) has the capacity to succeed in their proposed new course, based on the academic performance of the student at the University prior to admission;

b) has fulfilled all admission requirements;

c) is eligible for credit for prior study in accordance with the University Policy on Credit Transfer, advanced standing and recognition of prior learning (UP11/34);

d) is bound by potential constraints, such as time limits, which may impact upon the student. In such cases, the relevant faculty must advise the student and discuss the implications

10.3.2 they have not commenced their final semester of enrolment, unless approved by the relevant faculty;

10.3.3 there are no quotas preventing the student from enrolling in a major or unit in which the student seeks to enrol;

10.3.4 the course transfer is undertaken within the two transfer windows in each academic year, unless the relevant faculty permits students to transfer outside of this time frame under exceptional circumstances.

10.4 In no circumstances, a student is permitted to transfer after the census date for the relevant semester.

10.5 A student enrolled in a Doctor of Philosophy may apply for transfer ("downgrade") to the Master of Philosophy with no break in enrolment except as permitted by an approved period of suspension. The downgrade may be approved where the Graduate Research School is satisfied that research undertaken by the student will be modified to meet the requirements of the Master of Philosophy. The tenure of any scholarships will be adjusted accordingly.

10.6 A student enrolled in a Master of Philosophy may apply for transfer ("upgrade") to the Doctor of Philosophy with no break in enrolment except as permitted by an approved period of suspension. The upgrade may be approved where the Graduate Research School is satisfied that research undertaken by the student will be modified to meet the requirements of the Doctor of Philosophy, that the student is qualified to undertake the new course and that appropriate supervision and resources are available.

10.7 A student enrolled in either the Doctor of Philosophy or the Master of Philosophy may apply for transfer to a joint/double-badged PhD.

10.8 Except in exceptional circumstances and with the approval of the Board of the Graduate Research School, a student is not permitted to transfer into a joint/double-badged PhD if they have been enrolled in their current course for more than half of the maximum period of candidature.

10.9 The administration of course transfers must occur in accordance with part G of Schedule E .

11 End of Degree Transfer

11.1 Students in courses that permit transfers may receive an End of Degree Transfer from their current incomplete course, and take out the award of an alternative course, if:

a) they have not met the requirements of the current course;

b) they are not enrolled in units that do not satisfy the requirements of their course;

c) there is no further opportunity to apply to transfer via the two transfer windows, and

d) they have met the requirements of the alternative course.

11.2 Students who are approved for End of Degree Transfer:

a) are discontinued from their current course, and

b) with the exception of HDR students are not permitted, in a future period, to be re-admitted to the course from which they transferred.

11.3 Students who have met the requirements of more than one undergraduate bachelor's degree course are not eligible for End of Degree Transfer. Such students must apply, in accordance with Section 10 of this policy, to transfer to an approved course during the regular annual transfer windows before they commence their final semester of study.

12 Alternative Exit

12.1 Students in courses that do not permit transfers may exit from their current incomplete course and take out the award of an alternative course, if they:

a) have met the requirements of the alternative course as set out in the course rules; and

b) are approved by the relevant Board.

12.2 Students approved for Alternative Exit:

a) are discontinued from their current course, and

b) with the exception of HDR students are not permitted, in a future period, to be re-admitted to the course from which they exited, subject to satisfying the requirements set out in the University Policy on Credit Transfer, advanced standing and recognition of prior learning (UP11/34).

12.3 An Alternative Exit is not a course transfer, and therefore students cannot receive duplicate credit from their original course towards the course they are awarded.

13 Change in student status

13.1 Students are categorised in accordance with their declared and evidenced citizenship or residency status (i.e. domestic students (Australian citizens or permanent residents), international student visa holders, international non-visa holders or temporary residents).

13.2 The date of granting citizenship or permanent residency is the determining factor for any required updates to student enrolment and fee statuses.

13.3 In the case where permanent residency is granted before a future coursework student has accepted their offer, the offer is withdrawn and the applicant reapplies for competitive entry as a domestic student in accordance with the University Policy on Admission - Coursework (UP16/5).

13.3.1 International students who are offered a place in a quota restricted course as a part of an international quota, who are granted permanent residency before course commencement, will have their offer and enrolment withdrawn and will have to reapply as a domestic student.

13.3.2 International students who received a Direct Pathway in a quota restricted course as a part of an international quota, who are subsequently granted Permanent Residency prior to commencing the graduate course, will lose their Direct Pathway place and must reapply as a domestic graduate student.

13.4 Enrolled international student visa holders or temporary residents who are granted Permanent Residency are transferred to a domestic full-fee paying place.

13.4.1 International students enrolled in the Doctor of Medicine or Doctor of Dental Medicine who are subsequently granted Permanent Residency after commencing the course are automatically not granted a Commonwealth Supported Place (CSP), and are required to continue paying the international fee rate until a CSP becomes available in their cohort.

13.5 Any change in fee status is applicable from the next census date for units in which the student is enrolled.

14 Time limits (excluding research only courses)

14.1 The overall time limits for completion of undergraduate and postgraduate courses comprising coursework components, whether taken on a full-time or part-time basis, are set out Schedule D .

14.2 A faculty or relevant board may extend a time limit by up to one year in exceptional circumstances.

14.3 Time limits for undergraduate courses except end-on honours courses include any periods of approved leave or of suspension following unsatisfactory progress.

14.4 Time limits for postgraduate coursework courses and end-on honours courses exclude any periods of approved leave or of suspension following unsatisfactory progress.

15 Appeals/Complaints

15.1 Students of the University who are dissatisfied with a decision in relation to an application to enrol at the University under this policy may pursue their case under the University Policy on Review and Appeal of Academic Decisions (UP15/1) or the University Policy on: Review and Appeal of Academic Decisions Relating to Higher Degree by Research Students

15.2 Where relevant non-UWA students who are dissatisfied with a decision in relation to an application to enrol at the University under this policy may pursue their case under the University Policy on Public Complaints (UP09/2)and/or through an appropriate government body (such as the Ombudsman Western Australia).

Related forms: (Link)

TRIM File No:

F69402

Contact position:

Academic Secretary

Related Policies or legislation:

University Policy on Academic Progress (other than in courses administered by the Graduate Research School) (UP11/26)

University Policy on Credit transfer, advanced standing and recognition of prior learning (UP11/34)

University Policy on Student Complaint Resolution - UP07/98

University Policy on Assessment (UP15/5)

University Policy on Review and Appeal of Academic Decisions relating to students (UP)

University Policy on: Review and Appeal of Academic Decisions Relating to Higher Degree by Research Students

Higher Education Support Act (HESA) 2003

Higher Education Support (Transitional Provisions and Consequential Amendments) Act 2003

University Policy on Courses - Postgraduate Coursework

University Policy on Refund of International Student Fees (UP07/139)

University Policy on Special Consideration (UP11/23)