Governance

Policies and procedures

Policy No.
UP13/12
Function
Student Administration
Authoring Organisational Unit
Academic Secretariat (University Secretariat)
Date Approved
07/11/2013 Revised 03/12/2014
Next Review Date
07/11/2018
Approving Body
Executive Director Academic Services & Registrar

The University of Western Australia

University Policy on: Boards of Examiners and the Academic Progress Review Sub-Committee

Purpose of the policy and summary of issues it addresses:

This policy deals with the roles and responsibilities of the Faculty Boards of Examiners, the Board of Examiners of the Boards of Studies and Academic Progress Review Sub-Committees in relation to academic progress and other matters relating to students' results

Definitions:

In the policy and any associated procedures,

the University means The University of Western Australia

Policy statement:

1 General principles

1.1 The process for determining academic progress must be fair and equitable and, except in courses administered by the Graduate Research School, must be in accordance with the University Policy on Academic Progress.

2 Faculty boards of examiners

2.1 A faculty must appoint a board or boards of examiners to consider students' results in courses offered by the faculty.

2.2 A faculty board of examiners is normally chaired by the dean of the faculty concerned, or nominee.

2.3 Faculty boards of examiners consider students' overall results for units and report them to the Registrar for publication and recording, and carry out any other task relating to students' results that may be delegated to them by the faculty concerned.

2.4 A faculty must set out in its governance document any tasks that are delegated to the board of examiners under 2.3.

2.5 If it is the responsibility of a faculty board of examiners to determine the recipients of prizes or other awards, it must report its decisions to the Registrar.

2.6 A faculty board of examiners may delegate one or more of its functions to the dean or another member or members of the board of examiners.

2.7 Any delegations referred to in 2.6 must be detailed in the faculty's governance document.

3 Academic Progress Review Sub-Committees

3.1 An Academic Progress Review Sub-Committee in each of the five degrees [BA, BCom, BSc, and BPhil (Hons)] to review and, where appropriate, make decisions on academic progress and related matters in accordance with 3.2.

3.2 In relation to graduate entry diplomas and undergraduate degree courses, an Academic Progress Review Sub-Committee has, but is not limited to, the following key roles concerning academic progress assessment:

(a) to review a student's academic progress in accordance with the Undergraduate Degree Course Rules or the Diploma Rules, as appropriate, and the University Policy on Academic Progress (other than in courses administered by the Graduate Research School) and make decisions, on behalf of the relevant Boards of Studies;

(b) to forward its decisions in relation to (a) direct to Student Administration for further processing of students' academic results;

(c) to provide advice/feedback to students, where relevant;

(d) to refer exceptional cases, where the application of the Undergraduate Degree Course Rules or the Diploma Rules, as appropriate, and the University Policy on Academic Progress (other than in courses administered by the Graduate Research School) may not be straightforward, with a recommendation to the joint Board of Examiners of the Boards of Studies for further deliberation;

(e) to consider and make recommendations on relevant student applications for review and/or appeals against progress status; and

(f) to produce a summary report at the end of each semester for noting by the Curriculum Committee.

3.3 The Academic Progress Review Sub-Committee normally comprises a nominee of the dean of the faculty, a senior academic and the senior student advisor, and may delegate its routine functions where relevant.

4 Board of Examiners of the Curriculum Committee

4.1 The Dean of Coursework Studies by delegation of the Curriculum Committee deals executively with all related academic matters including, but not limited to, the following:

(a) the award of honours classifications, where these are not routine in nature, or relate to joint-honours classifications for new undergraduate degree courses;

(b) all exceptional cases relating to academic progress assessment that have been escalated by an Academic Progress Review Sub-Committee [See 3.2(d)] for further deliberation; and

(c) faculty recommendations on applications for readmission from students who have been excluded from an undergraduate degree course or a diploma course at least 12 months previously.

Related forms: (Link)

TRIM File No:

F40520

Contact position:

Academic Secretary

Related Policies or legislation:

University Policy on Honours Award (UP07/123)

University Policy on Bachelor Philosophy (Honours) (UP11/15)

University on Academic Progress (other than in courses administered by the Graduate Research School) (UP11/26)

University Policy on Readmitting excluded and lapsed/discontinued students (UP12/23)