Governance

Policies and procedures

Policy No.
UP11/9
Function
Student Administration
Authoring Organisational Unit
Academic Board
Date Approved
06/04/2011 Revised 31/08/2017
Next Review Date
06/04/2014
Approving Body
Academic Council

The University of Western Australia

University Policy on: Cross-institutional enrolment for students undertaking an award course at The University of Western Australia

Purpose of the policy and summary of issues it addresses:

This policy deals with cross-institutional enrolment where students enrol at another institution for credit towards their course at The University of Western Australia.

The purpose of this policy is, within the context of maintaining standards at the highest international levels, to -

  • ensure a consistent approach is adopted in considering applications for cross-institutional enrolments; and
  • ensure applications for cross-institutional enrolments are only approved under certain circumstances.

Definitions:

In this policy and any associated procedures,

the University means The University of Western Australia

host institution means the institution at which the student seeks to be enrolled, or is enrolled, to complete one or more units for crediting towards the student's course at The University of Western Australia

student adviser may mean the sub-Dean, Associate Dean, Student Adviser or other position with responsibility for the function concerned

Policy statement:

1 General Principles

1.1 Within the context of maintaining standards at the highest international levels, the University, under certain circumstances, permits students who are enrolled in a course at the University to enrol in and receive credit for a unit or units of study undertaken at another institution.

1.2 Before permitting a student to enrol in a unit at another institution for credit towards a course of the University, the University must be satisfied regarding the content of the unit and the academic standards at the host institution.

1.3 Cross-institutional enrolment must only be approved by the University in the following circumstances:

  • the equivalent unit of study is not available at the University and there are strong academic grounds for the student being allowed to enrol in that particular unit; or
  • it is not feasible for the student to complete the unit(s) of study at this University (for example, the student has moved interstate for a temporary period); or
  • there are other compelling reasons for the cross-institutional enrolment.

1.4 Students must be enrolled at both the University and the host institution during their cross-institutional enrolment.

1.5 Students must seek the approval of the University prior to seeking approval from the host institution for cross-institutional enrolment.

1.6 Cross-institutional enrolment is a privilege not a right, which is granted at the discretion of the faculty or board.

1.7 This policy does not apply to students undertaking study under a student exchange agreement.

2 Maximum number of points that can be credited from cross-institutional study

2.1 If a student seeks to undertake a unit or units at the host institution because the equivalent is not available at the University, the maximum number of units in which the student is normally permitted to enrol at the host institution and for which the student is subsequently permitted to receive credit towards their course at the University is the equivalent of two standard units (12 credit points), or in the case of undergraduate students at UWA's regional campus is the equivalent of eight standard units (48 credit points).

2.2 If a student seeks to enrol at another institution because the student is moving interstate or overseas, the maximum number of points for which the student will be permitted to receive credit towards their course at the University is governed by the University Policy on Credit transfer, advanced standing and recognition of prior learning (UP11/34).

3 Appeals

3.1 Students who are dissatisfied with a decision in relation to their application to enrol at another institution for credit towards their course at the University may pursue their case under the Student Complaints Resolution Policy and/or through an appropriate government body.

Related forms: (Link) Application for cross-institutional enrolment

Policy No:

UP11/9

Approving body or position:

Academic Council

Date original policy approved:

06/04/2011

Date this version of policy approved:

06/04/2011

Date policy to be reviewed:

06/04/2014

Date this version of procedures approved:

06/04/2011

TRIM File No:

F34885

Contact position:

Academic Secretary

Related Policies or legislation:

University Policy on Credit transfer, advanced standing and recognition of prior learning (UP11/34 );

University Policy on Student Complaint Resolution (UP07/98)


Procedures

1.1 Students must submit the unit/course outlines to the relevant faculty or board, with an Application for Cross Institutional Study form. Application forms can be downloaded here or collected from the Enquiry Counter, Student Administration (Hackett Hall).

1.2 The student has responsibility to make a case to the faculty or board as to why the student needs to undertake a unit of study at another institution and to have the unit of study credited to his or her course at the University.

1.3 The student adviser has responsibility for considering and approving applications, in accordance with this policy, from students wishing to undertake studies at another institution for credit towards their courses at the University.

1.4 If permission is granted by the University, the student must approach the other institution to submit the application for cross-institutional study form (see 1.1). The application should include a copy of the student's academic record and current enrolment.

1.5 If the host institution agrees to the enrolment, the student will need to complete the host institution's enrolment procedures.

1.6 There is no guarantee that the desired unit(s) will be available at the host institution.

1.7 It is important that students allow sufficient time to deal with administration at both the University and the host institution, and check the closing date for their application at the host institution.

1.8 Throughout the period of cross-institutional study, it is the student's responsibility to enrol as required at the University and the host institution.

1.9 Cross-institutional study incurs a student contribution or fee liability as determined by the host institution.

1.10 Cross-institutional students are required to make their student contribution or fee payment to the institution at which they are undertaking units.

1.11 Student visa holders may be able to undertake cross-institutional study at another Australian institution.

1.12 Student visa holders should confirm with the host institution that they will be able accept them as cross-institutional enrolment students and the fees involved.

1.13 Student visa holders must contact the UWA International Centre for further details.

1.14 Once the cross-institutional study has been completed and the student has received an official notification of his or her results, it is the student's responsibility to provide the relevant faculty office or Student Administration with a formal academic transcript to enable the unit(s) of study to be credited towards the student's course at the University. Unofficial documentation is not accepted (eg printouts from the internet or photocopies). Note: Most universities will not release examination results to a third party.