Governance

Policies and procedures

Policy No.
UP07/210
Function
Human Resources
Authoring Organisational Unit
Human Resources - Central Unit
Date Approved
26/06/2007 Revised 10/03/2014
Next Review Date
10/01/2017
Approving Body
Senior Deputy Vice-Chancellor And Registrar

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The University of Western Australia

University Policy on: Additional Responsibilities Allowance (ARA) including Designated Role Allowance (Academic only)

Purpose of the policy and summary of issues it addresses:

This policy defines the nature and purpose of the Additional Responsibilities and Designated Role Allowances.

Additional Responsibilities Allowances are paid to employees undertaking discrete tasks or duties which arise from time to time to meet specific work area needs. Designated Role Allowances are paid to academic staff who perform designated University roles.

Definitions:

"Employee" means a person employed by the University who has an ongoing or fixed term contract under the terms of the following Agreements (as amended or replaced from time to time: Academic Staff Agreement, Professional and General Staff Agreement, Childcare Agreement and ELICOS).

"Position Description" outlines a position/role in terms of objectives, responsibilities and outcomes, capabilities and behaviours, and knowledge and experience required to successfully perform the role.

"Supervisor" means the person who is responsible for day-to-day supervision of the employee.

"University" means The University of Western Australia.

Policy statement:

1 Additional Responsibility Allowance (ARA)

1.1 Purpose of the Allowance

An ARA may be paid to employees undertaking discrete task or a role which is recognised as additional to the negotiated duties in their existing position at the University. In the case of academic staff, such additional duties may include summer semester or offshore off-load teaching.

In circumstances where the additional duties represent a sustained increase in work value, the appropriate mechanism to recognise the change to the role would be Reclassification.

In circumstances where the additional duties would normally form part of another higher level role, a Higher Duties Allowance will be the appropriate payment for the additional duties.

1.2 Term of Allowance

An ARA will be approved for a term of up to three months in the first instance. Prior to any request for the payment to be extended, the supervisor must review the discrete task or role and establish there is a requirement for the additional duties to continue for a further period.

Access to an ARA is not an entitlement and the duration of the allowance may be varied according to circumstances and performance.

1.3 Value of the Allowance

An ARA is paid fortnightly and does not attract superannuation.

1.3.1 Academic Staff

A dollar value for the additional duties is to be negotiated with reference to the quantum of payments made for similar duties in the University.

Schools must ensure funds are available prior to recommending an ARA, particularly for grant funded positions where funds may be restricted to a particular point range.

1.3.2 Professional and General Staff

When determining the dollar value of an ARA, the additional duties must be assessed against Classification Descriptors. This is important as the additional duties may eventually evolve into part of the negotiated duties of the employee's existing position. In these circumstances the value of the additional duties will form part of the evaluation for reclassification at that time.

Guidance is to be sought from the Employee Relations Officer-Classifications when determining the appropriate level of allowance.

Procedure

A memo including a recommendation from the Head of School or supervisor detailing the additional duties and assessment will be sent to the Dean (or equivalent) for approval.

Once approved by the Dean (or equivalent) the memo is to be submitted to the Employee Relations Officer - Classifications (M350) for final approval and processing by HR Services-Employment.

2 Designated Role Allowance

2.1 Purpose of Allowance

A Designated Role Allowance (paid as an ARA) may be paid to academic staff who perform designated University roles such as Chair of the Academic Board, Chair of Discipline or (in some circumstances) Directors of Centres.

2.2 Term of the Allowance

The allowance will be approved for the term of the designated role.

2.3 Value of the Allowance

When determining the dollar value of a Designated Role Allowance, reference is to be made to the additional tasks of the Designated Role and the quantum of payments made for similar duties in the University.

Schools should ensure that funds are available prior to recommending an ARA, particularly for grant funded positions where funds may be restricted to a particular point range.

Procedure

A recommendation memo from the Dean identifying the Designated Role should be sent to the Senior Deputy Vice Chancellor for approval.

Once approved, the memo is to be forwarded to HR Services-Employment (M350) for processing.

Related forms:

TRIM File No:

F55313

Contact position:

HR Services - Employment

Related Policies or legislation:

Professional & General Staff Agreement - Schedule B

UP07/248 - Job Design and Classification (Reclassification)

UP07/218 - Salary Progression

UP07/211 - Higher Duties Allowance

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