Policies and procedures

Policy No.
Human Resources
Authoring Organisational Unit
Human Resources - Central Unit
Date Approved
26/06/2007 Revised 18/12/2012
Next Review Date
Approving Body
Senior Deputy Vice-Chancellor And Registrar

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The University of Western Australia

University Policy on: Superannuation

Purpose of the policy and summary of issues it addresses:

This policy details the rights and responsibilities of employees in relation to the payment of Superannuation.


Voluntary Contributions- Extra personal contributions to Superannuation

Salary packaging contribution - Personal before tax contribution to reduce Taxable income.

Contribution Cap - Government Limit on amount of Employer and Salary Packaged contributions.

Policy statement:

The superannuation arrangements for the university require staff to be members of the UniSuper plans. The Superannuation Plans are administered by UniSuper Management Limited in conjunction with the University's Employee Benefits (Superannuation) Team - Human Resources.


1. Types of Super Plans and Eligibility

2. Election to Forego 3% Award Contribution

3. Half Contribution Memberships

4. Deferred Salary Scheme

5. Contribution Caps

6. Obtaining Details of Contributions Paid to UniSuper

7. New Appointments

8. Salary and Allowances

9. Unpaid Leave

10. Voluntary Contributions

11. Salary Packaging Contributions

12. Rollover (Transfer) of Superannuation Benefits to UniSuper

13. Employee Transferring to another University

14. Resigning / Retiring Staff

15. UniSuper website

16. Contact Details

1 Types of Superannuation Plans and Eligibility Criteria for Membership

1.1 Defined Benefit / Accumulation 2 Fund

1.1.1 Employees on appointments which are tenurable, tenured, on-going, fixed term for a period of 2 years or more; or who have continuous service of two years or more are eligible to receive employer contributions totalling 17% of salary per annum. This is made up of a 14% contribution to the Defined Benefit Fund and a separate 3% contribution to the Accumulation 2 Fund.

1.1.2 The standard level of employee contributions is 7% of salary which is deducted from their salary from the date they commence.

1.1.3 For new employees Defined Benefit Division is applied in the first instance. An employee has 24 months to decide whether they wish to stay in the Defined Benefit Division or to transfer their existing defined benefit to Accumulation Super. After UniSuper have processed the new application they send the employee information on the plans including a Membership Options form for completion by the employee.

1.2 Accumulation 1 Fund

1.2.1 Employees on fixed term appointments for periods of less than 2 years currently receive the 9% Superannuation Guarantee employer contribution paid into the Accumulation 1 Fund. From 1 July 2013 this will increase to 9.25%

1.2.2 In accordance with the Governments Superannuation Guarantee regulations, casual employees who earn $450 or more per calendar month become eligible for the 9% employer contribution which is paid into the Accumulation 1 Fund. From 1 July 2013 this will increase to 9.25%

1.3 Reducing employee contribution amounts

1.3.1 University employees receiving 17% employer contributions may choose to reduce the level of their employee contributions from the standard 7% of salary. Further details can be found in the Contribution Flexibility Fact Sheet on the UniSuper website.

2 Election to Forego 3% Award Contribution in Lieu of Equivalent Salary Loading.

2.1 Employees may elect to forego the 3% employer (Award) superannuation contribution to the Accumulation Plans and receive a 3% non-superannuable salary loading in lieu. However, as stated in the UniSuper Consolidated Trust Deed, this is only possible if one of the following employee contribution rates is maintained:

Before tax contribution level

After tax contribution level













2.2 Further information can be found in the Product Disclosure Statement for Defined Benefit Division and Accumulation 2 Members and in the UniSuper Contribution Flexibility Fact Sheet for employees receiving 14% Employer contributions. Application forms can be obtained from HR website at HR Forms section.

3 Half Contribution Memberships

In accordance with clause 32.4 of the UniSuper Consolidated Trust Deed, Professional / General Staff on salary classifications Level 1 to Level 4 have the option to apply for half-contribution membership. This reduces the employee contribution to 3.5% of salary (in lieu of 7% of salary). In this case the University will contribute 7% of salary and 3% of salary (in lieu of 14% and 3%). Information on this can be found at and an application form can be obtained from Employee Benefits (Superannuation).

4 Deferred Salary Scheme

4.1 Employees who access the Deferred Salary Scheme are able to elect to maintain superannuation contributions based on the full-time rate. Employees are responsible for making the necessary arrangements for paying the difference between the employee's proportional contribution and the employer's contribution based on the full-time rate.

5 Contribution Caps

5.1 The Government has limits called Contribution Caps on the total amount of employer and salary packaged superannuation contributions that can be made each financial year while still only paying the concessional tax rate.

5.2 The Contribution Cap for the 2012/13 and 2013/2014 financial years is $25,000. Contributions up to this amount are taxed at 15%. This includes both salary packaged contributions as well as compulsory employer contributions (this does not include after tax contributions).

5.3 Any before-tax contributions received above this $25,000 cap will be taxed at the highest marginal rate of 46.5% including the Medicare levy, (15% plus additional 31.5%).

5.4 Notional Tax Contributions apply to before-tax Defined Benefit contributions. Notional tax contributions are counted towards the concessional contributions cap total. You can Login to the UniSuper Member Online (or contact UniSuper) to obtain your Notional Tax Contributions details.

6 Obtaining Details of Super Contributions paid to UniSuper (via UWA membership).

6.1 UWA employees can view details of their superannuation contributions on the Employee Self Service (ESS). See Procedure below.

Login to ESS

Select "Payroll Details" from the left hand side menu

Select the "Historical Payslips" sub menu

The top row shows the "Year to Date" amounts under the following headings

- "Pre-tax Super"

- "Super"

- "Employer Super"

The Year to Date contributions represent the current tax year up to and including the last pay period.

6.2 The total contributions for the 2012/13 financial year is the sum of the Year to Date figures at 16/06/2013 for "Pre-tax Super" and "Employer Super".

6.3 Super figures for the current pay period can be used to estimate the additional contributions* for future pay periods. (* Changes to UWA salary rates will affect the level of Superannuation contributions paid on future pay periods).

7 New Appointments

7.1 The UniSuper booklet (including the membership application form) is attached to the university's offer of appointment letter normally issued to the new employee prior to the commencement of the appointment.

7.2 Superannuation contributions are processed on salary payments from the commencement date of the employee's appointment.

7.3 Under the superannuation plan membership rules it is a requirement that a employee completes and submits the membership application form to UniSuper via Employee Benefits (Superannuation) - Human Resources M350, within two weeks of starting work.

7.4 After a new employee record is established on the UniSuper system the UniSuper Melbourne sends the employee details of their membership and related information on the superannuation plans.

7.5 New employees transferring from another university should notify Employee Benefits (Superannuation) and provide details of their UniSuper member number.

8 Salary & Allowances

8.1 Superannuation contributions and entitlements for the UniSuper Plans are calculated on the employee's basic salary level (award salary rate) and permanent/on-going allowances (if applicable).

8.2 Temporary allowances are not included as salary for superannuation purposes. UniSuper Trust Deed definition of "temporary allowance" is:

"Any allowance paid or payable by or on behalf of the employer to the member for a period of less than five years; and

Any allowance paid or payable by or on behalf of the employer in connection with an agreement to terminate the employment of the member at a particular time."

9 Unpaid Leave

9.1 Contributions to the Superannuation Plans are not normally paid during any periods of unpaid leave (Including Leave without Pay, Parental Leave without Pay or Sick Leave without Pay).

9.2 Although contributions are not paid while the employee is on unpaid leave membership to the Plans is maintained.

9.3 Should the employee wish to pay contributions while on unpaid leave, the contributions must be paid direct to UniSuper by the employee.

10 Voluntary Contributions

10.1 Employees can make voluntary contributions either via payroll deduction or a lump sum payment direct to UniSuper. Voluntary contributions cannot be paid to the UniSuper Defined Benefit Plan.

10.2 To organise either regular or lump sum voluntary contributions please follow the procedure below.

Regular voluntary contributions

- Complete the Regular Voluntary Contributions Election Form and forward it to Employee Benefits (Superannuation) - Human Resources M350.

- The deduction will commence on the next available pay period.

Lump Sum voluntary contributions can be made:

- via BPAY - refer to the Making lump sum voluntary contributions information on the UniSuper website for BPAY details.

- via cheque payable to UniSuper Limited with the Lump Sum Voluntary Member Contribution Form.

11 Salary Packaging Contributions

11.1 Employees can elect to salary package their employee contributions required to be paid under their UniSuper plan membership.

11.2 Also an employee can package additional voluntary contributions. The contributions are paid to the employee's UniSuper Accumulation plan.

11.3 Information on the University's salary packaging arrangements can be obtained from the Salary Packaging Co-ordinator or Salary Packaging Benefits Assistant or via the HR website.

11.4 Employees are encouraged to review their superannuation packaging arrangements on a regular basis.

12 Roll-over (Transfer) of Superannuation Benefits to UniSuper

12.1 Employees may roll-over other superannuation benefits to their UniSuper plans (except the Defined Benefit Plan). To arrange this roll-over please follow the procedure below.

- Complete the UniSuper Combine my super (roll-over) form and forward it to UniSuper.

- Or contact the former superannuation fund and complete the appropriate forms.

13 Employee Transferring to another University

13.1 In most cases where a employee is transferring to another university, UniSuper membership is transferred, as all Australian universities are part of the UniSuper superannuation plans structure.

13.2 Employees transferring to another university should notify the Employee Benefits (Superannuation).

14 Resigning/Retiring Staff - Claiming Superannuation Benefits

14.1 Under Government regulations, in most cases superannuation benefits must be preserved in an Australian complying superannuation / rollover fund until retirement age.

14.2 At the time an employee leaves their job the HR Services Team includes a copy of the UniSuper booklet Super options when you leave your job with the University's letter confirming the employee's resignation / retirement notice. The booklet provides an overview of the options available to the employee in relation to their superannuation benefits in the UniSuper plans.

14.3 As superannuation membership changes on resignation / retirement the Employee Benefits (Superannuation) - Human Resources team notifies UniSuper that the employee has ceased UWA employment (and where applicable confirm salary data and contribution data).

14.4 For retiring employees the UniSuper (Melbourne) office will provide the employee with details of benefits, benefit options and other related documents at the earliest possible date after retirement. The documents include a payment instructions advice for completion by the employee. On receipt of the employee's payment instructions advice UniSuper will process the payment of benefits accordingly.

14.5 For resigning employees the UniSuper (Melbourne) office will contact the employee in due course to ascertain the employee's preferred option in relation to their superannuation benefits - retain benefits with UniSuper, transfer benefits to another superannuation fund are some of the options available.

14.6 As correspondence from UniSuper to employees is sent to the employee's home / postal address any change of address should be notified, either direct to UniSuper or via Employee Benefits (Superannuation) - Human Resources.

14.7 Temporary residents who have worked in Australia but are now departing need to refer to the Australian Taxation Office website.

15 UniSuper website

15.1 The UniSuper website is . The site provides access to a range of forms, fact sheets and brochures as well as their MemberOnline facility. This facility allows a employee to view their online account balance plus update address and beneficiary details.

15.2 UniSuper now have a Financial Advice Service. They have an office in Perth. Should you require advice on this matter please contact the service on 1300 331 685, and they will contact you to make an appointment. A fee is charged for this service. Refer to the Financial Services Guide available on the UniSuper website.

15.3 UniSuper runs free seminars for all employees at major campuses around the country and online webinars. Topics include investments, retirement planning, and UniSuper products and services. Further information and registration can be done at the Seminars and Webinars section of the UniSuper website.

16 Contact Details


Level 37 385 Bourke Street Melbourne Vic 3000

Telephone: 03 9691 6290

Fax: 03 9910 6141


Member Helpline: 1800 331 685


Employee Benefits (Superannuation) - HR Systems and Employee Benefits

Terry Kelleway - Superannuation Officer

Telephone: 6488 3042

Fax: 6488 7138


Jenny Huband - Benefits Officer

Telephone: 6488 7958

Fax: 6488 7138


Related forms: (Link)

TRIM File No:


Contact position:

Superannuation Officer

Related Policies or legislation:

Employee Funded Additional Leave

Salary Packaging

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