Policies and procedures

Policy No.
Staff Development
Authoring Organisational Unit
Human Resources - Central Unit
Date Approved
14/05/2007 Revised 11/04/2017
Next Review Date
Approving Body
Senior Deputy Vice-Chancellor And Registrar

The University of Western Australia

University Policy on: Staff Development Grants Scheme

Purpose of the policy and summary of issues it addresses:

This policy defines the purpose, eligibility and approval process of the Staff Development Grants Scheme.


"Approved Delegate" means a position granted authority to act on behalf of the Vice Chancellor with varied levels of authority in line with the University's Delegations.

"Employee" means a person employed by the University who has an ongoing or fixed term contract under the terms of the Professional and General Staff Agreement (as amended or replaced from time to time).

"Supervisor" means the University person who is responsible for day-to-day supervision of the Employee.

"University" means The University of Western Australia.

Policy statement:

The Staff Development Grants Scheme was established to assist Faculties/Offices in meeting their staff development responsibilities.

It provides assistance to employees who wish to attend workshops, courses, conferences and other staff development activities (including tertiary or professionally prescribed study) which are relevant to their current employment, and which enhance skills and knowledge leading to a demonstrable contribution to the work and productivity of the University.

Professionally prescribed study may include components of vocational tertiary education, diploma or certificate courses (e.g.: through providers such as TAFE or professional affiliations), internships or articles. Grants conferred are for actual expenses indicated in the application and not a commitment for the University to fund the entirety of the tertiary or professionally prescribed study.

1 Applications

Applications for Staff Development Grants must be authorised by the approved delegate of the applicant(s). The approved delegate will be a supervisor or manager at delegation level 5b or above (Manager, Associate Director responsible to a Director or Division, School Manager, Head of School Delegate, Business Manager or a Centre Director).

Applications will be assessed by the Staff Development Grants Committee, comprising:

  • Director, Human Resources or nominee (Chairperson);
  • Executive Dean of Science/MHS or nominee (technical or laboratory specialist);
  • Academic Services Manager or nominee;
  • Inclusion and Diversity representative; and
  • NTEU representative.

2 General and Technical-based Development Fund

2.1 Non-casual professional/general staff are eligible to apply.

2.2 Preference will be given to courses, workshops and conferences and other development activities which enhance skills and knowledge leading to a demonstrable contribution to the work and productivity of the University. Courses, workshops and conferences with wide-ranging benefits are more likely to receive favourable attention than those programs which are specific to particular projects.

2.3 Applications will only be considered where they meet the criteria in the first guideline and the second guideline and indicate that schools/sections support the application for funding.

2.4 The maximum amount of a grant is $1500 for general requests and $3000 for those activities that focus on laboratory skills and practice or develop employee technical skills.

2.5 Applications to attend in-house and local programs will be particularly encouraged; except in exceptional circumstances, applications for external programs are unlikely to receive funding if such programs are provided internally by, for example, Organisational Capability. Interstate and overseas programs will be supported only where no similar opportunities are available locally.

2.6 A member of staff may receive one full grant every year. Where there are a large number of applicants, preference will be given to applicants whose position has not been awarded a grant in the previous year.

2.7 Applications must be received by Organisational Capability before the course, workshop or conference takes place. Grants are awarded in 2 rounds during the year. Closing dates are published on the Human Resources website.

2.8 Generally, grants will be payable in respect of actual registration/workshop fees, airfares, accommodation, rather than per diem allowances/rates. Applicants are expected to obtain the best possible prices for all of these items, in line with the UWA Travel Payments Policy.

2.9 If a course, workshop or conference is attended by the applicant before the application has been considered, and if the application is successful, the school/section or individual will be reimbursed the amount awarded by the Committee.

2.10 To extend the benefits of staff development activities beyond the grant recipient, employees who receive grants are asked to share information about the staff development activity for which they receive funding on request. Details of grants awarded, activities attended and grant recipients' names and contact details will be published on the Human Resources website at regular intervals. Interested staff will be encouraged to contact grant recipients for feedback on programs, access to conference proceedings, and the like.

2.11 Grant recipients may be required to submit an evaluation of the activity to the school/section, or to provide an information-sharing session for other staff members. This is at the discretion of the staff member's head of school/section or supervisor.

2.12 Generally only one person from a school/section will be awarded a grant to attend a particular program. Where there are a large number of applications in any round, and available funding in not sufficient, the Committee is likely to award only one grant per school/section.

3 Professional Development Large Grants

3.1 An annual total amount of $30,000 is set aside to support Individuals or groups who may apply for support of special purpose activities which enhance skills and knowledge leading to demonstrable contribution to the work and productivity of the university. The Committee anticipates funding five to six initiatives annually, or depending on applications, may offer more funds to fewer applicants. Grants will be provided for one year only. Applicants are encouraged to seek co-funding from school or other sources.

3.2 Applications would be assessed by a competitive process whereby applicants submit a 1-2 page development proposal and a selection panel shortlists and interviews to make a final determination. Successful applicants will be awarded in the second round of grants.

3.3 Applications are to be submitted through Heads of School or Section who should indicate their support or otherwise for this proposal.

3.4 Applications should include the following:

  • An outline of the proposal. The proposal should address expected outcomes and benefits to the individual and to the University.
  • What is the nature and value of the support requested?
  • What, if any, other funding do you have to support this proposal?
  • Applications are to be lodged with Organisational Capability.
  • Successful applicants are required to submit a report along the lines of a sabbatical leave report to the Committee within three months of completing the activity.
  • Successful applicants will be awarded in the second round of grants.

4 Visiting Experts Offering Development for Groups of Staff

4.1 An annual amount of up to $50,000 is available to support group development activities that would require a subject matter expert to be brought to UWA to conduct development or training on campus.

4.2 Preference will be given to activities that affect more than one school or section within the University.

4.3 Application would be by expression of interest and support identified priorities of the University.

4.4 Expressions of Interest are to be lodged with Organisational Capability.

Related forms:

Staff Development Grant Application Form

TRIM File No:


Contact position:

Associate Director, Organisational Capability

Related Policies or legislation: