Governance

Business unit delegations schedule

Further information

Delegations procedures

UWA business units that have developed a delegations schedule in accordance with the delegations policy and procedural guidelines.

Business Unit Delegations Schedules are only mandatory where a business unit operates permanent changes to the University Delegations and these have been approved either by the Dean or by a member of the Executive - refer to the Delegations Policy paragraphs 6 and 3(j).

Registrar's Office (covers all divisions)

Registrar's Office

02 Establishment

Position Description and Reclassification for General Staff
Approve new position descriptionsDirector 5a
Source: Registrar's Office Policy
Approve request for reclassificationDean Equivalent 4a
Source: Registrar's Office Policy

03 Personnel

Cessation of Employment
Confirm resignations and retirementsDirector 5a
Source: Registrar's Office Policy
Confirm staff member leaving UWA on cessation of contractDirector 5a
Source: Registrar's Office Policy

Leave
Approve absence on account of illness injury or caringSupervisor 5a Supervisor 5b
Source: Registrar's Office Policy
Approve leave without payDirector 5a
Source: Registrar's Office Policy
Approve parental leave including Return to Work BonusDirector 5a
Source: Registrar's Office Policy
Approve short compassionate bereavement ceremonial leaveSupervisor 5a Supervisor 5b
Source: Registrar's Office Policy
Authorise deferred salary schemeDean Equivalent 4a
Source: Registrar's Office Policy

Recruitment and Appointment including Reappointments - Academic Staff
Approve adjunct appointments below Level DDean Equivalent 4a
Source: Registrar's Office Policy
Authorise an appointment without advertisement for 12 months or lessDean Equivalent 4a
Source: Registrar's Office Policy
Authorise and approve advertisement and position documentation for Levels A - E for research funded positionsDean Equivalent 4a
Source: Registrar's Office Policy
Authorise appointment of casual teaching employeesDirector 5b Manager 5b
Source: Registrar's Office Policy

Recruitment and Appointment including Reappointments - General Staff
Approve advertisement and position documentation for all positions other than ExecutiveDean Equivalent 4a
Source: Registrar's Office Policy
Authorise an appointment without advertisement for 12 months or lessDean Equivalent 4a
Source: Registrar's Office Policy
Authorise appointment from advertised vacancyDirector 5a
Source: Registrar's Office Policy
Authorise change to full time equivalentDean Equivalent 4a
Source: Registrar's Office Policy
Sign Commencement of Appointment Advice formManager 5b, Director 5b
Source: Registrar's Office Policy

Remuneration
Approve accelerated incrementsDirector 5a
Source: Registrar's Office Policy
Approve additional hoursDirector 5b, Manager 5b
Source: Registrar's Office Policy
Approve additional responsibility allowanceDean Equivalent 4a
Source: Registrar's Office Policy
Approve casual teaching paymentsDirector 5b Manager 5b
Source: Registrar's Office Policy
Approve casual timesheet paymentsManager 5b, Director 5b
Source: Registrar's Office Policy
Approve claim for Use of Private VehicleManager 5b, Director 5b
Source: Registrar's Office Policy
Approve first aid allowance paymentsManager 5b, Director 5b
Source: Registrar's Office Policy
Approve meal allowance paymentsManager 5b, Director 5b
Source: Registrar's Office Policy
Approve out of hours contact - availabilityManager 5b, Director 5b
Source: Registrar's Office Policy
Approve out of hours contact - on callManager 5b, Director 5b
Source: Registrar's Office Policy
Approve overtime paymentsDirector 5b, Manager 5b
Source: Registrar's Office Policy
Approve penalty loading paymentsManager 5b, Director 5b
Source: Registrar's Office Policy
Approve per diem paymentsManager 5b, Director 5b
Source: Registrar's Office Policy
Approve shift allowanceDirector 5b, Manager 5b
Source: Registrar's Office Policy

Staff Development
Approve attendance at staff development programsDirector 5b Manager 5b
Source: Registrar's Office Policy

07 Financial Management

Expenditure (Assets)
Authorise loans of university equipment and assetsDirector 5a
Source: Registrar's Office Policy
Authorise the acquisition, sale, transfer and disposal of assetsDirector 5a
Source: Registrar's Office Policy

Expenditure (Quotes/Tenders Requests for Proposal and Expressions of Interest - EOI)
Require a call for Public Tender, Proposals or Expressions of Interest for individual items and service agreements in excess of $100,000 Director 5a
Source: Registrar's Office Policy

Expenditure (Travel)
Authorise travel expenditure less than $5,000Director 5a
Source: Registrar's Office Policy
Pre-approve Travel expenditure under $5,000Director 5a
Source: Registrar's Office Policy

University Estimates of Income and Distribution/Faculty Distribution Models
Allocate Estimates of Income and Distribution for Registrar's Office Non-operating Funds, in accordance with University policy - within those Business Units hierarchically under the control of a delegate in Band 5aDirector 5a
Source: Registrar's Office Policy (for Registrar's Office Non-operating Funds)
Allocate Estimates of Income and Distribution for Registrar's Office Operating Funds, in accordance with University policy - within those Business Units hierarchically under the control of a delegate in Band 5aDean Equivalent 4a
Source: Registrar's Office Policy (for Registrar's Office Operating Funds)

16 Information Management

Finance System
Authorise Access/Amendment requests for staff to the University Finance SystemDirector 5a
Source: Registrar's Office Policy

HR System
Approve access to Alesco HR systemDirector 5a
Source: Registrar's Office Policy