Governance

Planning and Resources Committee

Further information

A to Z of Committees

The constitution and membership of the Planning and Resources Committee.

This committee operates in accordance with the UWA Principles for the Operation of Committee and UWA Rules for the operation of committees. Members must act in accordance with the University Committee Members' Code of Conduct.

Constitution

Position of the committee within the University of Western Australia

1. The Planning and Resources Committee is an advisory committee to the Vice-Chancellor.

Role

2. The role of the Planning and Resources Committee is—

(1) Planning

(a) to provide advice to the Vice-Chancellor on strategic and operational planning and on strategic initiatives;

(b) to receive and comment on the strategic and the annual operational plans, policies and performance targets for the University and for each Faculty and administrative division within the University; and

(c) to receive and comment on periodic external reviews of each Faculty and administrative division within the University.

(2) Resources

(a) to confirm, and periodically review, the principles and procedures by which annual resource allocations are determined;

(b) to endorse annual and long-terms budgets, within the limits approved by Senate, to support the implementation of the operational and strategic plans. The budgets include (but are not limited to):

(i) allocations to budget units;

(ii) allocations for capital works and equipment, including IT;

(c) to advise the Vice-Chancellor on the establishment of revenue targets for the University and for each Faculty and administrative division;

(d) to advise the Vice-Chancellor on the expenditure of University resources to ensure that they are utilised to best achieve the University’s operational and strategic objectives; and

(e) to advise the Vice-Chancellor on significant requests for expenditure additional to that approved in annual operational budgets.

Membership

3.(1) The committee comprises:

(a) Senior Deputy Vice-Chancellor as Chair;

(b) Vice-Chancellor;

(c) Deputy Vice-Chancellor, Education;

(d) Deputy Vice-Chancellor, Research;

(e) Deputy Vice-Chancellor, Community and Engagement;

(f) Chief Operating Officer;

(g) Executive Director, Corporate Services and Registrar;

(h) Pro Vice-Chancellor and Executive Dean, Faculty of Science;

(i) Pro Vice-Chancellor and Executive Dean, Faculty of Mathematical and Engineering Sciences;

(j) Pro Vice-Chancellor and Executive Dean, Faculty of Health and Medical Sciences;

(k) Pro Vice-Chancellor and Executive Dean, Faculty of Arts, Business, Law and Education;

(l) Dean, School of Indigenous Studies;

(m) Chair, Academic Board; and

(n) Guild President

(2) If members of the Committee are unable to attend they may be represented by an alternate, subject to agreement from the Chair.

(3) Pro Vice-Chancellors, the Dean of Coursework Studies, the Dean of Graduate Research and Postdoctoral Training and Institute Directors may request attendance for relevant agenda items and may request listing of agenda items relevant to their portfolios.

(4) The Committee may also invite other persons to attend particular meetings to advise the Committee or participate in debate.

(5) The Chair or Committee may co-opt any member of the University community where particular expertise is required.

Frequency of meetings

4. The committee meets monthly, and otherwise as required.

Safeguards

5.(1) An Agenda Committee comprising the Chair, a member of the Executive, a Dean and the Committee's executive officer will review and approve items for inclusion on the agenda.

(2) Committee papers will be circulated at the latest by the Friday prior to the meeting

(3) Agenda items and papers will be submitted at least seven days prior to date of meeting.

(4) Draft minutes will be circulated within ten days of each meeting, and confirmed at the next meeting.

(5) The Vice-Chancellor will submit to each committee meeting a report on—

(a) the strategic recommendations transpiring from other Vice-Chancellor Advisory Committee meetings at sub-committee level; and

(b) decisions that have been made from advice from the Planning and Resources Committee.