Governance

University of Western Australia Cultural Collections Board

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Pier Leach, Executive Officer.


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Constitution of the University of Western Australia Cultural Collections Board.

This committee operates in accordance with the UWA Principles for the Operation of Committee and UWA Rules for the operation of committees. Members must act in accordance with the University Committee Members' Code of Conduct.

Constitution

Introduction

1.(1) This Board replaces the advisory role on collection development and maintenance undertaken by the current stand alone Advisory Boards for the Berndt Museum of Anthropology and the Lawrence Wilson Art Gallery to form a single UWA Cultural Collections Board.

(2) The Cruthers Collection Advisory Committee will continue to operate and will undertake functions in relation to the Cruthers Collection of Women’s Art as specified under the heading 'Role' below, and otherwise in accordance with the Deed of Gift.

(The Deed of Gift between Sir James Winter Cruthers, The University of Western Australia and the Cruthers Art Foundation dated 28 June 2007.)

Position of the Board within The University of Western Australia

2. The University of Western Australia Cultural Collections Board is an advisory committee to the Vice-Chancellor.

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Role

3.(1) Subject to (2), the role of the UWA Cultural Collections Board is to—

(a) formulate and oversee the implementation of a UWA Museums and Collections policy;

(b) consider and prioritise acquisitions, having regard to the availability of appropriate funding, of those objects of collectable or intrinsic significance which enhance the University's vision and which are consistent with the written mission statement and policies of the particular museum or collection;

(c) approve all donations and bequests offered to the University which are consistent with the written mission statement and policies of the particular museum or collection and oversee the Tax Incentive for the Arts process to ensure compliance with Government legislation;

(d) ensure that the University has clear legal title for all objects permanently acquired;

(e) oversee a regular stock-take and valuation of the University’s collection;

(f) formulate a Campus Display policy for the University Collections and oversee its implementation which is consistent with the written mission statement and policies of the particular museum or collection;

(g) formulate a policy framework for the formal accession, de-accession, cataloguing and maintenance of objects acquired consistent with the written mission statement and policies of the particular museum or collection;

(h) oversee the implementation of a University Collection’s database; and

(i) deal with any other business as directed by the Vice-Chancellor.

(2) The UWA Cultural Collections Board must in relation to the Cruthers Collection, adopt the guidelines as set out in Schedule 1 of the Deed of Gift (or as may be amended by the Cruthers Collection Advisory Committee from time to time) and make decisions in relation to the Cruthers Collection of Women’s Art in accordance with those guidelines.

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Membership

4.(1) The Board comprises:

(a) the Director, Cultural Precinct, as Chair;

(b) the Curator of The University of Western Australia Art Collection;

(c) the Associate Director of the Berndt Museum of Anthropology;

(d) the Curator of the Cruthers Collection of Women's Art;

(e) the Registrar of the UWA Collections;

(f) the Collection Manager of the Berndt Museum;

(g) the Curatorial Adviser of the Cruthers Collection of Women's Art and the Cruthers Art Foundation nominee on the Cruthers Collection Advisory Committee;

(h) the Director of Finance and Chief Financial Officer;

(i) the University Lawyer;

(j) the Director, Information Governance Services;

(k) up to three members with relevant expertise co-opted from the community;

(l) up to one member from within the University with relevant expertise and experience; and

(m) the Chair of the Professor Ronald M and Dr Catherine H Berndt Research Foundation.

(2) The Deputy Vice-Chancellor, Community and Engagement is invited to attend all meetings of the Board.

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Terms of office

5. The terms of office of members co-opted under 4(1)(k) is three years.

Eligibility for a second or subsequent term of office

6. At the end of a term of office, members co-opted under 4(1)(k) are eligible to be co-opted again.

Skills and/or qualifications of members

7. At least one member co-opted under 4(1)(k) must have extensive experience of art museums and/or the art market.

Quorum

8. The quorum for the committee is four and must include—

(a) at least one member co-opted under 4(1)(k); and

(b) where a decision is to be made in relation to a collection, at least one committee member who represents that particular collection.

Decisions

9.(1) Subject to (2), all questions that come before the Board, and all recommendations made by the Board to the Vice-Chancellor, are decided by a majority of the members present and voting.

(2) A decision of the committee in relation to a collection must only be made where at least one committee member who represents that particular collection has voted in favour of that resolution.

Frequency of meetings

10. The Board normally meets at least twice a year in the months of February to November inclusive but may meet more frequently if necessary.

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