Governance

Cruthers Collection of Women's Art Advisory Committee

Further information

Contact us

Pier Leach, Executive Officer.


A to Z of Committees

Constitution of the Cruthers Collection of Women's Art Advisory Committee

This committee operates in accordance with the UWA Principles for the Operation of Committee and UWA Rules for the operation of committees. Members must act in accordance with the University Committee Members' Code of Conduct.

Constitution

Terms used

1. In this constitution:
Collection means the Cruthers Collection of Women's Art that is the subject of the Deed of Gift and Deed of Bailment; 
Committee means the Cruthers Collection of Women's Art Advisory Committee;
Deed of Bailment means the Deed of Bailment dated 28 June 2007 made between Sir James Cruthers and UWA, a copy of which is attached to this constitution;
Deed of Gift means the Deed of Gift dated 28 June 2007 made between Sir James Cruthers, the Foundation and UWA, a copy of which is attached to this constitution;
Foundation means Sheila Foundation Ltd;
function includes power, duty, responsibility and obligation;
Schedule 1 means the guidelines set out in Schedule 1 to the Deed of Gift;
UWA means The University of Western Australia. 

Position of the Committee within The University of Western Australia

2. The Committee is an advisory committee to the Vice-Chancellor.

Back to top 

Role 

3. The role of the Committee is:

(a) to provide advice and recommendations to the Vice-Chancellor for the purposes of UWA’s performance of the functions given to UWA, and the obligations imposed on UWA by the Deed of Gift and the Deed of Bailment, including but not limited to:

(i) the protection and preservation of the Collection as one collection that is a part of, but managed separately from, UWA’s general collection of artworks;
(ii) the storage, maintenance, display and development of the Collection;
(iii) the permanent display of a substantial part of the Collection in a special purpose facility; and
 (iv) loans, exhibitions and research in relation to the Collection.

(b) to perform the functions given to the Committee by the Deed of Gift, including:

(i) giving reasonable directions to UWA for the purposes of addition of works, sale of works, loans, exhibitions and research in relation to the Collection;
(ii) overseeing the administration of all aspects of the Collection; including reporting any acquisitions or deaccessions to the University Cultural Collections Board;
(iii) with the assistance of the University’s Human Resources Office,  determining the duty statement for the CCWA Curator;
(iv) working closely with the Foundation to fulfil the purposes outlined in Schedule 1; and
(v) ensuring the Collection is administered in accordance with Schedule 1.

(c) to deal with any other business as directed by the Vice-Chancellor.

Back to top

Membership 

4. The Committee comprises:

(a) the UWA employee who holds the office designated as the Chief Cultural Officer, who will be the nominee of the Vice-Chancellor on the Committee and who will act as Chair;
(b) one member nominated by the Senate;
(c) one member nominated by the Foundation;
(d) the CCWA Curatorial Advisor, as defined in Schedule 1;
(e) the UWA employee who holds the office designated as the CCWA Curator.

The Executive Assistant to the Chief Cultural Officer will act as Executive Officer to the Committee 

Back to top

Terms of office

5. The term of office of a member referred to in clause 4(b) or 4(c) is 3 years.

Eligibility for a second or subsequent term of office

6. At the end of a term of office, a member referred to in clause 4(b) or 4(c) is eligible to be nominated again as a member of the Committee.

Quorum

7. The quorum for a meeting of the Committee is 4 members.

Decisions

8. All questions that come before the Committee are decided by a majority of the members present and voting, and the majority must include at least one of either the CCWA Curatorial Advisor or the member nominated by the Foundation.

Frequency of meetings

9. The Committee normally meets 4 times each year but may meet more frequently when necessary.

Back to top

Record keeping

10. The University Collections Board will be the repository of all written documentation relating to the Committee.

NOTES

Local decision-making map

A decision-making may illustrating whre the Committee's business comes from and where its recommendations or decisions go is available at the website address: [to be advised].

Local communications map

A communications map illustrating where information comes to the Committee from and which committees or groups need to be informed of the Committee's decisions is available at the website address: [to be advised].