Governance

Australian Music Examinations Board (WA), Executive Committee of (incorporating the Advisory Committee)

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Anne Winterton, Executive Officer.


Statute 21 - Australian Music Examinations Board

The Governance and structure of the Executive Committee of Australian Music Examinations Board (WA), (incorporating the Advisory Committee), including its constitution and membership.

1. Definitions

'AMEB' is the Australian Music Examinations Board Limited.

'AMEB (WA)' is the Western Australian branch of AMEB.

'The Conservatorium of Music' is the Conservatorium of Music at The University of Western Australia.

'The State Chair' is the State Chair of AMEB (WA).

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2. AMEB (WA)

(a) The University of Western Australia is a member of the AMEB. 

(b) AMEB (WA) is the Western Australian federated branch of AMEB operating through the Conservatorium of Music of the University of Western Australia.

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3. Role

(a) The principal role of AMEB (WA) is to ensure that public examinations in music and speech are held in Western Australia in accordance with AMEB regulations.

(b) AMEB (WA) may also involve itself from time to time in other activities in support of education in music and speech.

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4. Positions

4.1 State Chair

4.1.1 Appointment

The State Chair of AMEB (WA) is the Head of the Conservatorium of Music, or their nominee appointed from those staff of the Conservatorium of Music who hold ongoing appointments. 

4.1.2. Responsibilities

(1) The State Chair is responsible to the Executive Dean of the Faculty of Arts, Business, Law and Education for the fulfilment of AMEB (WA)'s role.

(2) The State Chair acts as Chair of the Executive Committee and of the Advisory Committee.

4.2  AMEB (WA) State Manager

4.2.1 Appointment

The AMEB (WA) State Manager is appointed in accordance with the University's standard procedures for the selection of general staff.

4.2.2 Responsibilities

The AMEB (WA) State Manager is responsible to the AMEB (WA) Executive Committee, through the State Chair, for:

(a) the administration and day-to-day operations of the AMEB (WA) office including academic, financial, planning and staffing matters;

(b) the provision of secretarial and executive support for meetings of the Executive Committee and the Advisory Committee; and

(c) assisting the Academic Development Officer in the preparation and implementation of AMEB (WA)'s strategic directions and marketing plan.

4.3 AMEB (WA) Academic Development Officer

4.3.1 Appointment

The AMEB (WA) Academic Development Officer is appointed in accordance with the University's standard procedures for the selection of academic staff.

4.3.2 Responsibilities

The AMEB (WA) Academic Development Officer is responsible to the Executive Committee through the State Manager, for:

(a) strategic planning;

(b) professional development programmes;

(c) marketing; and

(d) liaison with teachers and schools.

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5. Composition

5.1 AMEB (WA) Executive Committee

This committee operates in accordance with the UWA Principles for the Operation of Committee and UWA Rules for the operation of committees. Members must act in accordance with the University Committee Members' Code of Conduct.

The AMEB (WA) Executive Committee is the Management Committee of the Australian Music Examinations Board (WA).

5.1.1 Role

Within the overall role for AMEB (WA) set out in clause 3 above, the Executive Committee is responsible for the following, within the context of national guidelines set by AMEB:

(a) monitoring the operations of the AMEB (WA) office;

(b) monitoring income and expenditure;

(c) setting financial policies;

(d) authorising the annual budget;

(e) setting the policy framework for examinations;

(f) monitoring examination standards;

(g) authorising the award of prizes and scholarships; and

(h) seeking advice, as required, from the Advisory Committee.

5.1.2 Membership and Terms of Office

The AMEB (WA) Executive Committee comprises:

Position

Term of Office

(a)

The State Chair (as Chair)

N/A

(b)

a nominee of the Executive Dean of the Faculty of Arts, Business, Law and Education

2 years

(c)

one member from the music discipline appointed by and from the Advisory Committee

balance of their current term on the Advisory Committee

(d)

one member from the speech and performance discipline appointed by and from the Advisory Committee

balance of their current term on the Advisory Committee

(e)

up to one additional member

1 year

(f)

the AMEB (WA) Academic Development Officer

N/A

(g)

the AMEB (WA) State Manager (as Executive Secretary)
N/A

5.1.3 Deputy Chair

The Executive Committee elects a deputy chair annually from among its members.

5.1.4 Eligibility for a second or subsequent term of office

At the end of a term of office all nominated, appointed or co-opted members are eligible to be nominated, appointed or co-opted again.

5.1.5 Quorum

The quorum for the committee is half the number of members plus one.

5.1.6 Decisions

(1) All questions which come before the committee are decided by a majority of the members present and voting.

(2) The chair of the meeting has an ordinary vote and a casting vote.

5.1.7 Meetings

The AMEB (WA) Executive Committee meets at least four times per year.

5.2 AMEB (WA) Advisory Committee

This committee operates in accordance with the UWA Principles for the Operation of Committee and UWA Rules for the operation of committees. Members must act in accordance with the University Committee Members' Code of Conduct.

The AMEB (WA) Advisory Committee is the State Committee of the Australian Music Examinations Board (WA).

5.2.1 Role

The role of the AMEB (WA) Advisory Committee is:

(a) to receive reports from the Executive Committee; and

(b) to provide advice to the management of AMEB (WA) and the Executive Committee on matters related to teaching, examining and performance, based on the wide-ranging knowledge, experience and expertise of members, from a variety of disciplines and perspectives, both within and outside the organisation; and

(c) to advise and report to the management of AMEB (WA) and the Executive Committee as otherwise required.

5.2.2 Membership and Terms of Office

The Advisory Committee comprises: 


Position
Term of Office

(a)

the State Chair (as Chair)

N/A

(b)

up to six senior examiners representing different discipline areas, nominated by the State Chair

2 years

(c)

one member nominated by the WA Music Teachers' Association

2 years

(d)

one member nominated by the WA Speech and Drama Teachers' Association

2 years

(e)

one member nominated by the Australian Society of Music Education (WA Chapter)

2 years

(f)

up to four additional members, including from professional associations

1 year

(g)

the AMEB (WA) Academic Development Officer

N/A

(h)

the AMEB (WA) State Manager (as Executive Secretary)
N/A


5.2.3 Deputy Chair

The Committee elects a deputy chair annually from among the nominated and co-opted members.

5.2.4 Eligibility for a second or subsequent term of office

At the end of a term of office all nominated, appointed or co-opted members are eligible to be nominated, appointed or co-opted again.

5.2.5 Quorum

The quorum for the committee is two thirds the number of members.

5.2.6 Decisions

(1) All questions which come before the committee are decided by a majority of the members present and voting.

(2) The chair of the meeting has an ordinary vote and a casting vote.

5.2.7 Meetings

The Advisory Committee meets at least four times in each year.

6. Review

Amendments to the structure and governance of AMEB (WA) must be approved by both the AMEB (WA) Executive Committee and the Senate and may be reviewed at any time at the request of either body.

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